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APPROVALPBOCESS
i

FOR

DIPLOMA INSTTTUTIONS
i

2007-2008
I

I
PROGRAMMES REQUIRING AICTE APPROVAL

1.1

DIPLOMA LEVEL COURSES

t.
2.

Diploma in Engineering & Technologz

Diploma in Pharmacy

J. 4.
5.
6.

Diploma in Architectural Assistantship Diploma in Hotel Management & Catering Technolory Diploma courses in the field ofApplied Arts & Crafts
Post-Diploma/Advanced Diploma Courses related to Technical Education

l'2

Increased enrollment initiatives for optimal utilization of infrastructure: The Council will considerproposals for starting second shift of enroltment for a select programme, of well reputed Diploma Level Institutions in order to increase enrollment for Diploma Level courses and also to reduce the education cost by optimal utilization of infrastructure facilities. The institutions will be requrired

to

provide teaching fu""lry and the PrincipaV Head of the Institute separately for the
second

shift. This provision will be considered for new institutions

y en 2007 -200g.

as

well

as

to

existing institutions beginning

PROPOSALS FOR ESTABLISHMENT OF NEW TECHNICAI TNSTTTUTIONS (DIPLOMA) FOR THE ACADEMIC YEAR 2007-2008

PROCEDURE

FOR

PROCESSING

OF

2.1

REQUIREMENT OF GRANT OF AppRovAL No new technical institution of Government, Government

Aided or private

(self financing) institution shall be started and no new courses or programs in Technical Education shall be introduced and no increase/ variation of intake shall be effected without obtaining prior approval of the Council.

2.2

THE APPLICATION FORM CAN BE SUBMITTED BY

b)

Registered Societies and Trusts /Self financing Private Institutions

Central/State Government Institutions/Government Aided

Institutions

The stages involved in the processing of applications are described below:

2.3

STAGE -1

SUBMISSION OF APPLICATION
Applications duly filled

in along with

requisite processing Fee may be

submitted any time of the year to the Director Technical Education of the concerned State Gofi.AJT in original and a copy sent to the C-orrcemed Regional Office of AICTE

CHECK LIST TO BE FOLLOWED AT THE TIME OF SUBMISSIoN oF, Appt,tcarioN

' copy of '

Registration

of

society/Trust arong

constitution, memorandum of association of the sociefy/Trust.

with details of

Metropolitan Citylstate Capital /Others.

copy of letter from competent Authority as designated by the concemed state Govemment for classification of land, with respect to its location i.e.

copy of registered land documents in the name of applicant rrust/

Society.

' t t

copy of building plan prepared by an Architect and approved

competentAuflrority
as designated

by the

by concemed state Govt.AJT.

copy of resolution of the society/Trust /Applicant earmarking land for the

proposed institution(s)

copy of land use certificate from competent Authority as designated by

concemed State Govt.AJT

Details of latest fund position along with photocopy of FDRs, sB A/c, current A/c etc. available with the applicant for this proposal

Detailed Project Report (DpR/.

2.4 STAGE - II
VERIFICATION OF DOCUMENTS.
The application alongwith following documents received at the Directorate Technical Education of the concerned State Gort.AJT may be scrutinized

of
by

a committee comprising experts, including Regional officer of AICTE members and Director, Technicar Education or his
constituted
concerned state Govt.ruT. t.

as

by the Secretary dealing with technical education of

of the Trusv society

nominee as convenor
the

Registration document

indicating members

of

Society/ Trust and its Objectives.

Land documen(s)

in

original showing or,vnership

in the name of

Trust/society in the form of Registered sale Deed / Irrevocable Gift Deed (Registered)/ Irrevocable Govemment Lease (for minimqr.n 30 years) by concerned authority of Government.
3.

Iand use certificate/ Iand conversion certificate allowing the land to be used for educationar pu{pose, from the competent Authority arong with
Topo-sketeh/ Village Map indicating land survey Nos. and a copy of road map showing location ofproposed site ofthe institution.

city

4.

site Plarl Building plan prepared by a registered Architect and duly

approved by the competent plan sanctioning Authority of the concemed StateAJT admn.

5.

Proof of adequate working capital (Funds) in the form of either Fixed Deposits in the Bank / latest Bank statement of Account maintained bv
the Society / Trust/Applicant.

Justification and viability ofthe pfoject as enunciated in the DpR

7.

The deficiencies

if any, shall be communicated by the Director Technical

Education under intimation

to the concemed Regional office of

15 days

the

AICTE concemed StateAJT to the applicant institution within

the date of receip ofthe Application.

from

2.5

STAGE - Itr

ISSUE OF'LETTER OF INTENT

The recommendations of the scrutiny committee will be considered by the state level committee, whose constitution is given below:

1)

secretary of Higher Education / Technical Education chairman of the concerned state / ur / or his Nominee not below to level of professor/Director/VC of a Universitv.
Regional Officer of AICTE or a AICTE representative not below the rank of Deputy Director/Reader or equivalent.

2) 3) 4)

Member

Two (2) Subject Experts to be nominated by the state Govt./ ur Administration from within the State I AT or outside the State / UT

Members

Director of Technical Education / Member Secretaqy .l State Board of Technical Education of the Concerned State /UT

Based on the recommendations

of the above committee, the Regional

office of AICTE shall issue a letter of Intent to the Applicant TrusVSocietu.

The Letter of Intent shall be valid for a maximum period of 3 years, during

which the Institution shall complete alr requirements as per the Norms &
standards and conditions as decided by the council from time to time.

In

respect

of

cases,

in which Letter of Intent is denied, the grounds for

rejection shall be duly communicated to the concerned Applicant Institution.

The Applicant may submit compriance Report along with documentary

evidence to substantiate the claims to be considered for reconsideration by the StateLevel Committee.

2.6

STAGE - IV

ISSUE OF'LETTER OF APPROVAL The Applicant Trust/society to whom the Letter of Intent issued would be required to comply with the following requirements and subnnit the documents to the Director of Technical Education of concerned state Gol.t./UT.

1)

A non-refundable processing fee of Rs. 25,000/- drawn in favour of

"The Director Technical Education" of the Concerned State Govt./UT

(Government and Govt. aided Institutions are exempted from payment of processing fee).

2)

A Joint Fixed

deposit of Rs. 15 lakhs created in the joint nannes

of

the Presidenvchairman of the Applicant society/Trust and the Director Technical Education of the concerned state Govt./ur
(Govemment and Govt. aided Institutions are exempted): The original Joint Fixed Deposit Receipt shall be kept under the custody of the proposed institution. A copy of the Joint Fixed Deposit Receipt shall be

submitted

to the Director Technical

Education

of the concerned State

Gom'AJT along with an affidavit on non judicial stamp paper of prescribed value stating that the Joint Fixed Deposit shall not be encashed or modified without prior consent of AICTE and DTE. the Director Technical Education of the concerned State Govt.AlT shall instruct the concerned Bank not to allow any encashmenVmodification of fixed deposit and grant of loan against

the FDR without prior consent of AICTE and the Director Technical

norms, conditions, and requirements and/or non-performance by the institution andzor compraints against the institution.
The processing fee and the Joint FDR amount for Minority institutions may be reducedby 20%.

and/or forfeited incase

Education of the concerned State Govt.AJT. The Appricant society/Trust/ Institution may be permitted to encash the Joint Fixed Deposit on expiry of the term of the Fixed Deposit. However, the term of the fixed deposit could be extended for a further period as may be decided on case to case basis

of any vioration of

2.7

STAGE.V

E)(PERT COMMITTEE VISIT (a)As and when the applicant is ready for an inspection for verification of its preparedness for establishment of the proposed institution, it shall make an application indicating compliance of the conditions
stipulated at

para2.6 above for causing an inspection.

(b)

A visit of Expert

committee will be arranged by Director Technical

Education of the concemed state Govt.AIT for verification of the facilities created for estabrishment ofthe proposed Instifution.

(c) The Expert visiting committee shall comprise

members:

of the foilowing

' lhree Expert members not Professor/Reader '

below the level

of

Associate

Regional ollice of the AIcrE or a AICTE representative not below the rank of Reader or equivalent

Director Technical Education of the or his nominee not below the rank Concerned State Govt./UT of JT/Dy. Director level as Convener.

(d) The Expert visiting committee shall examine the preparedness of the instifution to impart qualrty education as per the norms & standards and
conditions prescribed by the council from time to time.

2.8

STAGE.VI

APPROVAL/REJECTION

CONSIDERATION AND

ISSUANCE

OF

LETTER

OF

1' The Report of the Expert committee shall be placed before the state
Level Committee for consideration.

2' Based on the

recommendations

of the state level committee

the

Regional officer of AICTE shall issue letter of approvar.

3. The Letter of Approval shall be valid for a maximum period of 2 years. It shall be the responsibility of the Applicant institutions to
necessary permission/affiliation

obtain

for admission of

students fronn the

concerned Admission Authority/state Govt.AJTiBoard during the validity of the period of approval. Incase the institution fails to start the approved programmes during the validity period of approval, the applicant institution make a fresh application for consideration of letter of intent.

In respect of
norns

cases, for which approval

is denied for non-fulfillment of

&

standards and conditions as may be stipulated by the Council,

grounds

of denial shall be

communicated

Appl icant/S ociety/Trust/Institution.

to

the

concerned

2,9

STAGE

-VII

APPEAL TOR RECONSIDERATION OF TTIE PROFOSAL

In

case approval

for

establishment

of new institution is not granted,

documentary evidence to substantiate the claims made and the appeal shall be heard by the foilowing committee:
a

applicant can make an appeal

the

with

The chairman of the AIcrE Regionar committee as chairrman Tlvo members not berow the rank of professor to be nominated by the Chairman AICTE members

' .

Director of rechnicar Education of the state Govt./[JT_ mernber Regional Oflice of AICTE convener

Based on the Recommendations

ApprovallRejection shall be issued bv the Regional Officer of AICTE on behalf ofthe Council.

of the Appellate Committee Letter of

Incase the proposal is rejected based

Appellate Committee.
proposal.

of the the Applicant Society/Trust shall make a fresh

recommendations

on the

l0

Extension of Approval Technical Institutions)

to Existing

Technical rnstitutions (Diploma level

3.

Requirement of Grant of Approval

Private (self financing) shall conduct any technical course/programme without obtaining prior approval of the Council.

No existing technical institution of Government, Govemment Aided or

3.I

INSTITUTIONS:

APPROVAL PROCESS FOR PROCESSING PROPOSALS FOR EXTENSION OF APPROVAL TO

EXISTING TECHNICAL

(a)

approved technical Institutions shall submit a Compliance Report in the prescribed format along with mandatory
disclosure

AICrn

information to the concerned Director

of Technical Education of the

concerned state Govt.AJT and a copy to the concerned Regional office of the Council by 3lst August every year.

(b) The institution shall also submit an undertaking in the prescribed format
stating that the information provided in the compliance Report is factual and conect and that the Council can take appropriate action, including

withdrawal of approval, if it is found that the information provided in the Compliance Report is false.

3'2 (a) The compliance reports shall be placed before the State
Committee comprising:

Level

1)

secretary of Higher Education / Technical Education Chairrnan of the concerned state rar lor his Nominee not below to level of professor/I)irector/VC of a University.
Regional Oflicer of AICTE or any AICTE representative not belowlhe rank of

2)

Member

ll

Deputy Director/Reader or equivalent.

3)
4)

lwo

(2) t"li::lE.perts to be nominated by the State Govt./ UT Administration from within the State / IJT or outside the State

Members

/llT

Director of Technical Education / State Board of Technical Education of the Concerned State /UT

Member Secretarv

J.J

(a) Based on the recommendations of the sate level committee the Regional officer of AICTE shall issue letter of extension of approvaurejection letter.

(b) The

approvals

to all the existing technical institutions shall be

communicated by 30't June every year.

(c) In those cases where extension of approval is denied

of norms, &
standards and

for non-fulfillment
the

conditions as may be stipulated by

Council, grounds of denial shall be communicated to the institution.

3'4

In

case Extension

of Approval is not granted, the Institution can make

an

documentary evidence to substantiate the claims made and the appeal shall be heard by the following Committee:
a

appeal

with

The chairman of the AICTE Regionar committee as chairman n^lt*lo* the rank of professor to be nominated by the Chairman Director of rechnical Education of the state Govt./urmember Regional Oflice of AICTE _convener

Iy"*:11.: AICTE

__-_----_:_:;;;i,

Based on the Recommendations

of the

Appellate Committee letter of

extension/rejection shall be issued by the Regional Officer behalf ofthe Council

of AICTE

on

t2

?5

Random visits may be organized by the Director of Technical Education through Expert committee (as per the composition of the committee defined at Para 2'7 above.) Any time for verifying the status of maintenance of norns and standards by the Institutions.

3.6

a) The Technical Institutions shall publish an information booklet before commencement of the academic year giving details regardiing the instifution and courses/programmes being conducted and details of Infrastructural facilities incruding faculty etc. in the form of mandatory disclosure' The information booklet shall be made available to the stakeholders of the technical education on cost basis. The information
booklet shall be revised every year incorporating latest information on all aspects of the institution. (b) It shall be mandatory for the technical institutions to maintain a web site providing the prescribed information. The website information must be continuously updated as and when changes take place.

(c)

a Technical Instifution fails to disclose the information or suppress and/or misrepresent the information, appropriate action including withdrawal ofAICTE approval could be initiated.

If

Introduction of New courses or Programmes and/or for variation/Increase in the rntake capacity.of the Existing co,i.ru, in n*isur,g ArcrE-Approved rechnical Institutions (diploma).

4.1

Requirement of Grant of Approval

new courses or programs shall be introduced and no increase and/or variation of intake in the existing courses/Progrunmes shall be effected at all levels in the field of 'Technical Education'without obtaining prior approval of the council.

No technical institution of Government, Govemment Aided or private (self financing) shall conduct courses or programs in Technical Education and no

4'2
4.3

The stages involved in the processing of Proposals are described below:

Stage-I- Submission of proposals
The AICTE approved technical Institutions may submit ,,any time,, round the year a

proposal for grant

of approval for introduction of new courses or prograrnmes

and/or increase/ variation in the intake capacity, in the prescribed format along with the following documents to the concerned Director of Technical Education of the state Govt.AJT and a copy to the Regional office ofAICTE

e{

copy ofthe Compliance Report along with Mandatory Disclosures submitted.

Detailed Project Report along with relevant documents

4.4

STAGE-II: Verification of the proposal:

t4

The Proposal shall be scrutinized by a committee comprising Experts including Regional officer of AICTE as members
Technical Education or his nominee as convener.

and Director of

any, shall be communicated by the Director, Technical Education of the concerned StateAJT intimation under intimation to the Regional office of AICTE to the applicant Institution within l5 days from the date of receipt of the proposal.

Deficiencies

if

4.5

Stage-III- Evaluation of proposal

(a) The proposal shall thereafter be considered by the State level Committee:

1)

University.

Secretary of Higher Education / Technical Education Chairman of the concerned state rur tor his Nominee not below to level of professor/Director/VC of a

2) 3) 4)

Regional Officer of AICTE or AICTE representative not below the rank of Deputy Director/Reader or equivalent.

any

Member

Two (2) subject Experts to be nominated by the State Govt./ UT Administration from within the State / UT or outside the State / UT

Members

Director of rechnical Education / State Board of Technical Education of the Concerned State AIT

Member secretarv

4.6 @) Based on the recornmendations of the State level Committeeo the Regional Offrcer of AICTE shall issue a letter of approvaVrejection for introduction of
new courses/programmes and/or increase/variation of intake capacrty.

l5

(b) The approval accorded by the AICTE shall be valid for two years from the date of issue of letter of approval. It

institutions to obtain necessary permission/affiliation for admission of students from the concerned Admission Authority/state Govt .NT/Board during the validity of the period of approval. Incase the institution fails to start the approved programmes during the validity period of approval, the applicant institution make a fresh application.

shall be the responsibility of the Applicant

(c)

In

those cases where approval

standards and conditions as may be stipulated by the council, grounds of denial shall be communicated to the concerned institutions.

is denied for non-fulfillment of norms, &

4'7

Incase approval
increase/variation

for

inhoduction

of new courses/programmes and lor

can make an appeal with documentary evidence to substantiate the claims made and the appeal shall be heard by the following Committee:

of intake capacity is not granted, the applicant institution

a a

The chairman of the AICTE Regionar committee as chairman Two members not below the rank of professor to be nominated by the Chairman _-_-_____members

AICTE

!
o

Director of rechnical Education of the state Govt./tJTmember Regional Office of AICTE _convener

Based on the Recommendations of the Appellate Committee the Regional officer of AICTE shall issue letter of approval or rejection for introduction of new courses or progranrmes and/or increase in intake and/or variation in the intake capacity.

4'8

The decision on grant of approval or otherwise shall be communicated to the institutions throughout the year.
l6

4.9

Cases where approval

is denied on
denial shall

Committee grounds
Applicant Institution.

of

Incase the proposal

is

rejected

Appellate Committee, the Applicant

Proposal.

AICTE NORMS F'OR DIPLOMA LEVEL TECHNICAL INSTITUTIONS

size should be 60 in each discipline. Intake could be increased subject to providing additional infrastructure, faculty and other facilities as per the AICTE norns and accreditation of programmes.
2.

'Y^d wlm

) courses with an intake of 300. The class

No' of courses:- Diploma level technical institutions may be started

may start courses in relevant clusters/groups such as:

In order to put the available resources to optimum use, diploma level institutions

a. b.

Mechanical Engineering Group,

Information Technology and Electronics communication Engineering Group,

Electrical Engineering Group,

c. d.

Civil Engineering and Architecture Group,

Hotel Management, Food Technology and Travel and Tourism Group,

e'

f.
g.
J.

Applied Arts and Crafts Group,

Pharmacy, Bio-Medical and Lab Technologies Group.

select diploma level institutions with adequate infrastructure, faculty and other facilities may be allowed to conduct two shifts, provided that such arrangements does not affect the quality of education. More specially, it should not leaal to any
reduction in Workshop, Laboratories and contact teaching hours. Adequate faculty and other resources have to be also provided to ensure quality diploma level education.

l8

4.

Land:- Diploma level institutions may be permitted to be established with land

nonns as per the following table:

Table I

Mega Cities

Diploma Level Technical Institutions

1.5 Acres

Metro cities including State Capitals 2.5Acres

Others

5 Acres

5.

Teacher Student Ratio: Diploma level institutions should be provided faculty in

the teacher student ratio

of 1:20. The faculty should be appointed with approved

designations, i.e Heads

of Department, Senior Lecturers and Lecturers.

Ratio

between Senior Lecturer and LEcturer should be l:3.

6.

Built up area requirements: Diploma level technical institutions should be

provide built up area (instructional area) at the rate of 5 sqm per student. Since

the built up area permitted be constucted vary from location to location,

depending upon the local norms of construction, the institutions may be alllowed

to consfruct building vertically to meet the built up area requirement in the light
of reduction in land area.

Besides the built-up area for instruction of 5 sqm per student, appropriate additional
area may be provided as

administative area plus circulation area etc. This includes

area for Principal's Room, Store Room, Reception Offrce, maintenance etc. The

additional built-up area could be 4 to 5 Sqm per student.

l9

7.

Experiments The experimental setups should be ananged as per the requirements of the affiliating body's curriculum, and normally not more than four students should work in a team for an experiment.

8. Requirement of Computers
As per the requirements of the affiliating Body's curriculum, and not more than 2 students to work on one computer and not more than four students to work in an
experiment.

Library/Boola and Journals

2 reference books per student

6 text

books for student

l0 Funds:

l.

For new instifutions:

a) Rs. 50 Lalfis (excluding land and buildings) b) JointFixedDeposit Rs. 15Lakhs 2. For existing Institutions:
a)
Rs. 50 Lak*rs Operational funds

Note: All other facilities shall be provided as per the requirement of curriculum of the concerned State Board of Technical Education/ Affiliating Body.

20