hift Note in SAP
By U.Nagarajan, HLL Lifecare Ltd
1. To create comments about a Person, Machine, an Event or other special points occurs within a shift
or happened while executing the process orders that cannot be entered elsewhere in the system.
(i.e., in a confirmation or maintenance notification, for instance).
2. Can be created with reference to a Process order, Work center, a hierarchy, or a resource
PURPOSE
(a) To document all important information and events that is occurring within a shift or while executing the
Process order
(b) Sending the informations to other recipients
SEQUENTIAL STEPS INVOLVED
Notification type for the Shift note-Creation
Assigning Shift Notification type to the required resources
Shift Note creation
Sending Shift note to other recipients
STEPS IN DETAILS
STEP 1
Notification type for the Shift note-Creation
IMG Logistics General Make Settings for Shift Notes Make Settings for Shift Note Type
Menu
path
Step 2
Assigning Shift Notification type to the required resources
SAP LogisticsProduction Process Master Data Resources ResourceCreate/Change
Menu
Path
T. Code CRC1/CRC2
STEP 3
Shift Note Creation using SHN1 & sending to different recipients
Go To SHN1 ,enter the Resource / Work center
After entering the Resource, press enter or click button, the following screen
appears
Enter the required details in the Comment Area
Click button , the following message appears
Click and then save ,the following screen appears:
Click the Recipient column, the following screen appears
Click the Internal user and click the button
Click the button and Select the Persons user ids to whom the shift note to be sent and click the
button
For any attachment to be sent with the Shift note , click and attach the files as follows,
After attaching the required files , Click button, the following message appears
The sent shift note can be viewed through the selected recipient Business Workplace as follows:
Click and then click Unread Documents
Shift note details can be viewed by clicking the shift note display
Note:
(1) Shift note change can be done through SHN2
(2) Shift note display can be viewed through SHN3 or SHN4
(3) The shift note can also be created with respect to:
(a) Process order
(b) Work centre/Resource
(c) Material
(d) Batch
(e) Process order confirmation
(4) While sending the shift note to different recipients, the following selections to be made by optional in
the Recipient column:
(i) By clicking the option,the document will send to the recipient in an express manner
(ii) By clicking the option,the sender gets a Copy of the Shit notein his In-box
(iii) By clicking the option, the recipient receives the document as a blind copy.
