SAMPLE PROPERTY MANAGEMENT REPORT
Date
Name
Address
Re:
Dear
In accordance with our agreement, I have enclosed the following Property Management Reports for
the month of Month and Year;
1. Operational and Financial Narratives
2. Balance Sheet
3. Statement of Operations
4. Cash Journal (indicating cash receipts)
5. Activity Reconciliation Report (detailing cash received for each Tenant)
6. Tenants Accounts Receivable Aging Report
7. Rent Roll
8. Check Register
9. Accounts Payable Trial Balance
10. Photo's of the Property, if any
I have also enclosed our invoice for the month.
If you should have any questions, please do not hesitate to contact me.
Very truly yours,
Michael Bunsis
President
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SAMPLE PROPERTY MANAGEMENT REPORT
ANDAN MANAGEMENT LLC
D A T E
PROPERTY ADDRESS
SITE VISIT
This section provides the date's physical site inspections were made to the property
Date ......
Date ......
OPERATIONAL NARRATIVE
This section will provide all issues pertaining to the property.
it will provide all issues pending and issues resolved, letters and memo sent our during
the month, and any and all construction, renovations, services calls and daily mainte
nance performed at the property.
Explanation of Cash Disbursements during the month:
This section will contain a list of typical maintenance and management expenses as
well as any extraordinary expenses that were paid out during the month
f.ftNCIAL NARRATIVE
Total receipts for the month were $ 00,000.00
I The following is a summary of the Tenant's Accounts Receivable:
Tenant Name
Explanation of arrears and action taken if any.... $ 0.00
Tenant Name
Explanation of arrears. and action taken if any.... I
$ 0.00
Tenant Name
Explanation of arrears and action taken if any.... $ 0.00
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B A L A N C E S H E E T
PREPARED FOR: ____________________________
ASSETS
CURRENT ASSETS
CASH-OPERATING 0.00
CASH-FIRST NAIL BANK 0.00
TRANSFER OF FUNDS 0.00
DEPOSITS RECEIVABLE 0.00
TOTAL CURRENT ASSETS 0.00
PROPERTY AND EQUIPMENT
TENANT IMPROVEMENTS 0.00
TOTAL LONG TERM ASSETS 0.00
NET FIXED ASSETS 0.00
TTL PROPERTY &
0.00
EQUIP TOTAL ASSETS
0.00
LIABILITIES & CAPITAL
CURRENT LIABILITIES
LONG TERM LIABILITIES
SECURITY DEPOSITS 0.00
TOTAL LIABILITIES 0.00
CAPITAL I
OWNERS 0.00
CONTRIBUTION 0.00
OWNERS 0.00
DISTRIBUTIONS 0.00
CURRENT EARNINGS
TOTAL CAPITAL
0.00
TOTAL LIAR. & CAPITAL 0.00
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STATEMENT OF OPERATIONS
D A T E
PREPARED FOR:
CURRENT PERIOD PERCENT YEAR TO DATE PERCENT
REVENUES
COMMERCIAL RENTS $0 0 $0 0
TOTAL GROSS RENTS 0 0 0 0
RECOVERIES
TAXES 0 0 0 0
TOTAL RECOVERIES 0 0 0 0
LATE FEES 0 0 0 0
TOTAL OTHER INCOME 0 0 0 0
TOTAL INCOME 0 0 0 0
EXPENSES
COMMON AREA EXPENSES
MAINTENANCE & REPAIR 0 0 0 0
SNOW REMOVAL 0 0 0 0
LANDSCAPING 0 0 0 0
UTILITIES 0 0 0 0
WATER & SEWER 0 0 0 0
TOTAL CAM EXPENSES 0 0 0 0
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STATE ME NT OF O P E R ATIONS
D A T E
PREPARED FOR:
CURRENT PERIOD PERCENT YEAR TO DATE PERCENT
GENERAL & ADMIN. EXPENSES
INSURANCE $0 0 $0 0
OTHER TAXES 0 0 0 0
MANAGEMENT FEES 0 0 0 0
OFFICE & POSTAGE 0 0 0 0
PROFESSIONAL FEES 0 0 0 0
TELEPHONE 0 0 0 0
BANK CHARGES 0 0 0 0
MISCELLANEOUS EXPENSE 0 0 0 0
TOTAL G/A EXPENSES
0 0 0 0
TOTAL EXPENSES
0 0 0 0
DEPRECIATION EXPENSE
INCOME BEFORE DEBT SVC 0 0 0 0
DEBT SERVICE
MORTGAGE PAYMENT 0 0 0 0
TOTAL DEBT SERVICE 0 0 0 0
NET INCOME (LOSS) 0 0 0 0
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I Cash Journal
thru _________
Unit Ref. Date
Number Name Type Description Received Amount
1101 CASH Pymt. Batch 100 Check 1000 7/11/05 0
1101 CASH Pymt. Batch 100 Check 1000 7/11/05 0
1101 CASH Pymt. Batch 100 Check 1000 7/15/05 0
1101 CASH Pymt. Batch 100 Check 1000 7/11/05 0
1101 CASH Pymt. Batch 100 Check 1000 7/25/05 0
1101 CASH Pymt. Batch 100 Check 1000 7/05/05 0
1101 CASH Pymt. Batch 100 Check 1000 7/11/05 0
1101 CASH Pymt. Batch 100 Check 1000 7/07/05 0
1101 CASH Pymt. Batch 100 Check 1000 7/06/05 0
1101 CASH Pymt. Batch 100 Check 1000 7/25/05 0
1101 CASH Pymt. Batch 100 Check 1000 7/15/05 0
PROPERTY T O T A L S
Total Checks and Cash Received 0
Total Checks Removed 0
Total Overpayment Refunds 0
Total NSF Checks 0
Deposit Refunds 0
T OTAL CHECKS AND CASH RECEIVED : I
Chrg Total Amount
Monthly Rent Code
RNT 0
Total 0
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Print Date:
I Cash Journal I
thru
Unit Ref. Date
Number Name Type Description Received Amount
GRAND TOTALS:
Total Checks and Cash 000.1
Received Total Checks 0.00
Removed 0.00
Total Overpayment Refunds 0.00
Total NSF Checks 0.00
TOTAL CHECKS AND CASH RECEIVED :
Chrg Total Amount
Code
Monthly Rent RNT 0
Total 0
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Page: 1
Print Date: 10/30/06
Activity Reconciliation
Report
Property Name Deposits /
Number/Address Lease Term
City State Zip
Lease Term
Unit Ref. Payment
Name / Chrg Beginning Charges Payments and Ending
Numb Suite Lease Term
144-167
0.00
12/01/1998
0 0
MRX Maintenance & Repair 0.00 0.00 08/31/2006
RNT Monthly Rent 0.00 0 0 7/27/2005 0.00
0.00 0 0 0.00
144-169
0
08/01/1999
0 0 0
MIS Miscellaneous Income 0.00 08/31/2006
RNT Monthly Rent 0.00 0 0 7/11/2005 0
0.00 0 0 0
144-599 0.00
07/15/1999
0 0
RNT Monthly Rent 0.00 7/15/2005 0.00 03/31/2009
0.00 0 0 0.00
0 0
144-167A 0.00
0 0 09/01/1998
RNT 0 0
Monthly Rent 0.00 7/11/2005 0.00 08/31/2006
0.00 0 0 0.00
0 0
144-1678 0.00
0 0 09/01/1998
0 0 0
LAT Late Charge 0.00 08/31/2007
RNT Monthly Rent 0.00 0 0 7/25/2005 0
0.00 0 0 0
0 0 0
144-169A 0.00
0 0 0 04/01/2003
LAT 0 0 0
Late Charge 0.00 08/31/2006
RNT Monthly Rent 0.00 0 0 7/5/2005 0
0.00 0 0 0
144-169B 0 0
0.00
RNT 0 0 0
Monthly Rent 0.00 7/11/2005
0.00 0 0 0
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Page: 2
Print Date:
Activity Reconciliation
Report
Report Date From :__________ To:____________
Property Name
Number/Address City
State Zip
Unit Ref. Name / Chrg Beginning Charges Payments and Payment Ending Deposits /
Num Suite Description Balance and Adi Adj Date Date Balance Lease Term
0 0 0 0
Property Totals : 0 0 0 0
0 0 0 0
MRX Maintenance & Repair Exp
RNT Monthly Rent 0 0 0 0
MIS Miscellaneous Income 0 0 0 0
LAT Late Charge 0 0 0 0
0 0 0 0
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Page: 1
Print Date:
Aging Report (Detailed)
AGED AGED AGED
Unit Unit Reference Occupant Deposits Balance 1-30 31-60 61-90 AGED OVER
Type Number Name Held Due DAYS DAYS DAYS 90 DAYS
CURR 0.00 0 0
Contact
Phone
CHARGE CHARGE CHARGE
CODE DESCRIPTION DATE
LAT Late Charge 0.00
CURR 0.00 0.00 0.00
Contact
Phone CHARGE CHARGE CHARGE
CODE DESCRIPTIO DATE
MIS INVOICES: 30658&30657; PLUMBING
CURR 0.00 0.00 0.00 0.00
Contact
Phone
CHARGE CHARGE CHARGE
CODE DESCRIPTION DATE
LAT Late Charge 0
LAT Late Charge 0
LAT Late Charge 0
LAT Late Charge 0
CURR 0.00 0.00
CHARGE CHARGE CHARGE
CODE DESCRIPTION DATE
LAT Late Charge 0
LAT Late C h a r g e s 0
LAT Late Charge 0
LAT Late Charge 0
0
CURR 0.00 0.00
Contact
Phone
CHARGE CHARGE CHARGE
CODE DESCRIPTION DATE
LAT Late Charge 0
LAT Late Charge 0
LAT Late Charge 0
LAT Late Charge 0
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1
Page: Print
Date
Rent Roll Report
OCCUPANT NAME MONTHLY RENT
UNIT RENT PER LEASE
REFERENCE SQUARE SQUARE STARTIN
NUMBER FEET FEET G LEASE EXP DATE DEPOSITS
1101 0 0 0yr 12/01/98 8/31/06 0
0 0/mth 0
1101 0 0 0/yr 8/01/99 8/31/06 0
0 0/mth 0
1101 0 0 0/yr 7/15/99 3/31/09 0
0 0/mth 0
1101 0 0 0yr 9/01/98 8/31/06 0
0 0mth 0
1101 0 0 0/yr 9/01/98 8/31/07 0
0 0/mth 0
1101 0 0 0/yr 4/01/03 8/31/06 0
0 0/mth 0
1101 0 0 0yr 9/01/01 8/31/06 0
0 0/mth 0
1101 0 0 0/yr 10/01/00 9/30/06 0
0 0/mth 0
1101 0 0 0yr 4/01/03 2/28/06 0
0 0/mth 0
1101 0 0 0/yr 11/01/01 3/31/09 0
0 0/mth 0
1101 0 0 0.00/yr 4/01/03 2/28/06 0
0 0.00/mth 0
1101 OTHERINCOME 0 0 0.00/yr 0
0.00/mth
PROPERTY TOTALS:
Percentage of Occupied U n i t s _
Total Occupied Rents 0 Total Occupied Units 0
Total Vacant Rents 0 Total Vacant Units 0
Total Gross Rents 0 Total Units 0
Total Square Footage 0 Percentage Occupied 0%
Average Rent/Sq. Ft. /Yr. 0 Percentage of Occupied Sq. Ft
Average Rent/Sq. Ft. /Mth 0 Total Occupied Sq. Feet 0
Total Security Deposits 0 Total Vacant Sq. Feet 0
Total Square Footage 0
Percentage Occupied 0%
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Page: Print
Date 2
Rent Roll Report
GRAND TOTALS :
- P e r c e n t a g e s of Occupied Units _
Total Occupied Rents 0 Total Occupied Units 0
Total Vacant Rents 0 Total Vacant Units 0
Total Gross Rents 0 Total Units 0
Total Square Footage 0 Percentage Occupied 0%
Average Rent/Sq. Ft. /Yr. 0 Percentage of Occupied Sq. Feet
-
Average Rent/Sq. Ft. /Mth 0 Total Occupied Sq. Feet 0
Total Security Deposits 0 Total Vacant Sq. Feet 0
Total Square Footage 0
Percentage Occupied 1000/0
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Page:
Print Date: 1
AP Check Register
Date Range : To
Check Vendor Invoice Invoice Gross Net Amount Check
Check Date Vendor Name Vch # Number Date Amount Discount Amount
1101 1101 06/24/2007 0.00 0.00 0.00
1101 1101 06/29/2007 0.00 0.00 0.00
1101 1101 05/05/2007 0.00 0.00 0.00
1101 1101 07/12/2007 0.00 0.00 0.00
1101 1101 07/12/2007 0.00 0.00 0.00
Total for Check Number 002699 0.00 0.00 0.00 0.00
1101 1101 07/02/2007 0.00 0.00 0.00
1101 1101 07/05/2007 0.00 0.00 0.00
1101 1101 06/30/2007 0.00 0.00 0.00
1101
1101 07/21/2007 0.00 0.00 0.00
Cash Account 1 Totals 0.00 0.00 0.00 0.00
Property/ Company Totals for 0.00 0.00 0.00 0.00
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Page: 1
Print Date:
AP Aged Trial Balance
Date Range : TO
Vendor Information Invoice
Voucher Invoice # Date 31 - 60 Days 61 - 90 Days Over 90 Days Invoice Description
Curren
1101 07/21/057 0.00 TRANSFER FOR SEPT 05
Total 0.00 0.00 0.00 0.00 0.00
1101 4/6/2007 0.00 WINDOWS/BLDG SUPPLIES
1101 5/5/2007 0.00 FINANCE CHARGES
1101 5/6/2007 0.00
1101 06/06/05 0.00 BLDG SUPPLIES-FIN CHG
1101 7/5/2007 0.00 6/30/05 SUPPLIES +FINANCE
Total 0.00 0.00 0.00 0.00 0.00
00381 10/13/2007 0.00 CANCELLED CHARGES
00380 10/13/2007 0.00 03/25/03-10/28/03
Total 0.00) 0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
Company Total 0.00
