Work performance report in project management
Work performance:
Work performance data is raw measurements before any analysis. once it has been analyzed and
processed it becomes work performance information. a work performance report is compilation
of work performance information for consumption for some purpose such as status or decision
making.
Work performance reports in project management:
Monitoring and controlling essential aspects of project management. this is where you see if the
project is going as cloud or you need any corrective action to bring it back on track. in this process,
you collect your project status and compare it with the planned progress and come up with status
and progress report. these reports are collectively known as what performance reports because
with the help of these reports you can find the health of your progress. The project stakeholders
are always interested in work performance reports.
What are what performance reports?
As the name suggests, performance reports have various kinds of information about project
parameters, and updates on the project progress. in the sixth edition of the PMBOK guide, what
performance reports are an output of monitor and control project work and inputs to the following
processes:
manage team
manage Communications
monitor risks
performance integrated change control
work performance reports are the physical or electronic representation of work performance
information intended to generate decisions, actions or awareness.
examples of work performance reports include status reports and progress reports
you can say that performance reports organize and summaries the information collected through
work performance data and work performance information and represent it to the stakeholders in
such a way that they can understand the direction the project is going and how it will perform in
the future. performance reports show the stakeholders the status of the project and its performance
against the planned baselines.
Importance of work performance reports:
What performance reports are essential for project management, and they are a great
communication tool for project managers to communicate project status and progress with project
stakeholders. if the stakeholders see that the project is not progressing as planned, they may decide
to take corrective action. for example, they may determine whether any extra phones or resources
are required, for any time extension is needed to complete the project.
Contents of work performance reports:
The contents of performance reports include, but are not limited to:
percentage of the work completed during the reporting period
the balance of the work to be completed
costs incurred during the reporting period
the balance of funds available
balance of time available
significant risk that have occurred or passed without a occurring.
Major remaining identified risks
variance analysis (casual variance and cost variance)
performance indexes (casual performance index and cost performance index)
forecasted funds required to complete the remaining work
the fastest time needed to complete the remaining work
summary of major approved change request during the reporting period.
The format of work performance reports:
Stakeholders can be given the performance reports in a format as decide in the communication
management plan; they can be a detailed report or just summary.
the work performance report can be text based, tabular, graphical or a combination of these as
defined in the project communication management plan.
the format of the performance reports may be any combination of these formats:
burn down charts
S curves
Bar charts
Histograms
Tables
Run charts
Summary:
Work performance reports are the reports given to project stakeholders to let them know the
current status and the forecasted progress of the report. what performance data and work
performance information on the basis of the performance reports.
what performance reports show stakeholders how the project is going, the forecast analysis of
what they should expect if the project is allowed to continue in the same way, on what condition
effects or resources may be required to complete the project if there is any deviation from baselines
(e.g. cost and schedule baselines).
