Personnel Requirement Management

Personnel Requirement Management (PRM) module is prepared to satisfy individual

Users requirements of MIS using MIS data. Administrator and Institute Users (Faculty,
Non teaching Staff, and Student) are main Users of the PRM. Every user is provided with
Username and Password to use PRM.

Rolls of various MIS users

 Administrator
 Administration
 Academic
 Examination
 Registration

 Faculty Advisor
 Student Registration
 Subject Report
 Backlog Registration

 Faculty
 Search Student
 Attendance Entry
 Sessional Mark Entry
 End Sem Mark Entry

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Page (Login Page)

Figure 1 – Login Page

Users need to enter, Username and password in the Login Page. Depending upon the
privileges and the allotted links (by Administrator) User will get menu as shown in the
below screen.

Figure 2 – Home Page

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In the following topics we will discuss main feathers of the PRM module

ADMINISTRATION
 Create User
This page is used to create and modify users for the application.
To create new user:
 User Type – Select type of user from predefined user types
 Faculty – Check if entered user is faculty.
 Full Name – Enter full name of the user
 Designation – Enter designation for user type except student
 Department – Enter department of user
 E-Mail – Enter e-mail address of user
 D.E.C – Stands for departmental examination coordinator check if the user is
head of department
 Working Menu – Check the links to be assigned to user
 Click <Submit> to save user information.
 Click <Cancel> to wipe-out the data entry fields and start over fresh.

Figure 3 – User Creation

To modify Existing user:
Select user type and click on Show User button. A panel will display with all users of
selected user type.

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 Then select the existing user from the dropdown list headed as Existing
User.
 All information regarding user will be displayed on the corresponding
controls.
 Edit the information and save the information.
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 Reset Password
Admin can change password of existing user and any correction in user name can be
performed through this page.

Figure 4 – Change Password & User Name

To change password:
 Click <Reset Your Password> link to change password of existing user.
 Select User – Select user for password modification
 Admin User Name – Enter user name of admin.
 Admin Password – Enter admin password.
 Faculty Password – Enter new password for user.

Figure 5 – Reset Password

 Click <Submit> to save changes.

 Click <Cancel> to wipe-out the data entry fields and start over fresh.

To Change User name:

 Click <Modify Name> link to change user name
 Select User – Select user name for modification
 Modify User – change user name according to requirement

Figure 6 – Change User Name

 Click <Modify> to save changes.

 Click <Cancel> to wipe-out the data entry fields and start over fresh.

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 Create Domain
This page is used to create main parent links in the application.
 Sub Group Name – Enter link name

Figure 7 – Create Domain

 Click <Submit> to save link.

 Assign Links
This page is used to assign links to user type. User will access only authorized links
granted in this page.
 User Type – Displays list of user types of the application.
 Assign Links – Displays all available links in the application. Expand parent links
and check authorized links for user type.

Figure 8 – Assign Links

 Click <Update> to assign links.

 Click <Uncheck All> / <Check All> to check or uncheck all records.
 Click <Reset> to wipe-out the data entry fields and start over fresh.

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 Create Links
This page is used to create sub links of main links in application
 User Access Domain – Displays list of main parent links in the application.
 Parent Link – Displays list of existing sub links of main parent links. Leave blank if
no sub link is displayed in the menu.
 Link Title – Enter sub link name.
 Link URL – Enter path of the page displayed in link.
 Link Sr.No – Enter serial number for the links.

Figure 9 – Crate Links

 Click <Submit>to save sub links.

 Click <Reset> to wipe-out the data entry fields and start over fresh.
 Click <Back> for home page of application.
 Check the link and click <Delete> to delete selected link
 Check the link and click <Edit> to modify link.

 Session Creation
This page is used to define session.
 Session List – Displays list of existing sessions.
 Session Long Name – Enter session name
 Session Start and End dates – Enter starting and ending dates of session
 Odd/Even – Select Even and Odd status for session as per requirement.

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 Figure 10 – Session Creation
 Click <Submit>to save session information.
 Click <Cancel> to wipe-out the data entry fields and start over fresh.
 Click <Back> for home page of application.

 Session Activity
This page is used to start and stop predefined session activities.
 Session – Displays list of existing session, select as per requirement
 Exam Name – Displays list of predefined exams conducted by institute
 Start/End Dates – Displays starting and ending dates of each exam
 Registration Activity for current session can be started or stopped from
Regist.Status head.
 Summer Registration Activity for summer term session can be started or
stopped from Summer Reg Status head.
 Start Session for course registration – Select to start registration for respective
course.
 Starts Current Session Mark Entry – Select to start mark entry for respective
session.
 Starts Re-Valuation – Select to start revaluation for respective session.

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 Figure 11 – Session Activity

 Click <Start> to start the required activity.

 Click <Stiop> to stop the activity.
 Click <Back> for home page

 Create Notice
This page is used to create and update notice to be displayed on home page of
application.
 Title – Enter title for notice
 Expiry Date - Enter expiry date of notice i.e. after this date notice will not be
displayed on home page.
 Link Name – Enter link name if link is provided with notice
 Upload File – Displays path of attachment with the notice
 Description – Enter notice in detail.

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 Figure 12 – Create Notice

 Click <Browse> for attachment.

 Click <Submit>to save notice.
 Select the required notice and click <Modify> to change existing notice.
 Click <Reset> to wipe-out the data entry fields and start over fresh.
 Click <Back> for home page of application.

 Create News
This page is used to create and update news to be displayed on home page of.
 Title – Enter title for news
 Expiry Date - Enter expiry date of news i.e. after this date news will not be
displayed on home page.
 Link Name – Enter link name if link is provided with news
 Upload File – Displays path of attachment with the news
 Description – Enter news in detail.

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 Figure 13 – News Creation

 Click <Browse> for attachment.

 Click <Submit>to save news.
 Select the required news and click <Modify> to change existing news.
 Select the required news and click <Delete> to delete news
 Click <Cancel> to wipe-out the data entry fields and start over fresh.
 Click <Back> for home page of application.

 Sessional Dates
This page is used to define starting and ending dates for session
 Session – Displays current session
 Exam – Displays list of predefined exam select as per requirement
 From Date – Select starting date for session
 To Date – Select ending date for session

Figure 14 – Sessional Dates

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  Click <Submit> to save session information
 Select the record from list and click <Modify> to modify existing record.
 Click <Back> for home page

 Course Creation
This page is used to define and modify courses for department.

To Define New Course:

i. Department – Select department to define course
ii. Course – Displays list of existing courses for department
iii. Scheme – Displays list of schemes created selected course and department
iv. Click <New Course> to define new course for department. User
needs to define the other details for the course.

To modify existing Course:

i. Department – Select department to modify course

ii. Course
iii. Scheme - Displays list of schemes created selected course and
department]
iv. Existing Courses – Select the course to be modified
v. Click <Modify> course details are displayed in respective fields.
User can now modify required data

Figure 15 – Course Creation

 Click <Submit> to save new course.

 Click <Update> to save modifications.
 Select the course in the list and click <Delete Course> to delete course
information
 Click <Print> to preview report of course details.
 Click <Cancel> to wipe-out the data entry fields and start over fresh.

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 Click <Back> for home page of the application.

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 Scheme Creation
This page is used to define scheme for the session.
Scheme can be created by 2 ways:-
A) Blank Scheme Creation:-
 Department – Select department for scheme.
 Branch – Select branch for scheme creation
 Semester – Select semester for scheme
 Define Year – Enter academic year for scheme creation
This will create a blank scheme for the current session.
Selection of above data displays list of existing schemes.

Figure 16 – Scheme Creation

B) Copy Existing Scheme:-

Enter the scheme in scheme creation master page and click <Copy Existing> to copy
existing scheme to another batch.

 Select existing batch from which scheme will be copied to new batch.
 Select degree.
 Select semester

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 Click <Select All> to check all schemes in the list.
 Click <Un Select All> to uncheck all selected schemes.
 Click <Save> to copy schemes.
 Click <Back> for scheme master

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ACADEMIC
 Student Search
Student search facility is given to Faculty members to search student details from the
MIS data. Following are the search criteria:
 Name
 Enrollment Number
 Branch
 Year
 Semester

Figure 17 – Student Search

 Click <Search> to preview list for entered criteria.
 Click <Reset> to wipe-out the data entry fields and start over fresh.
List of student appears on screen as shown in Figure 18

Figure 18 – Student List

 Click <student name> in name column to preview student details. Figure 19
shows student details.
 Click <Reset> to wipe-out the data entry fields and start over fresh.

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 Figure 19 – Student Information
Below mentioned details of student can be previewed in this page for this user
need to enter criteria in ‘Select’
 Admission Details
 SSC Details HSSC Detail
 Address Detail
 Scheme & Subjects
 Academic(Exam) detail & Grade Card
 Fees Receipt
 Tuition / Hostel Fees
 Hostel Mess Bill
 In-Disciplinary Action

 Student Strength
User can preview report of total number of students for Under Graduate, Post Graduate
and others. Report can be viewed for following criteria.
 Semester wise branch Male/Female strength report
 Semester wise Category Male/Female strength report
 Branch wise category Male/Female strength report
 Branch wise blood group Male/Female strength report
 Branch wise state Male/Female strength report
Check ‘Fees paid Student’ to preview list of student paid total fees.

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 Figure 20 – Student Strength
 Enter the criteria and click <Show> to preview list of students.
 Click <Clear> to wipe-out the data entry fields and start over fresh.

 Attendance Entry
User (only Faculty Members) will have facility to take daily attendance of their allotted
subjects for the session.

Faculty can take day-to-day attendance entry using this form. In case of Extra class
attendance on the same day Faculty need to select Special Class from the list instead of
Regular class. Check box is given to take attendance Check box with tick means Present
and with out tick means absent. By Clicking on Print button Faculty will get consolidate
report and day-to-day report for the attendance entries made.

Figure 21 - Attendance Entry Form

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 FAQ
This page is used to enter FAQ’s i.e. Frequently Asked Question and also can reply or
post answer for a particular question.
 Name – Displays name of user logged in to the application
 Question – User can enter his question in this field

Figure 22 - FAQ

 Click <Submit> to save the question.

 Click <Clear> to wipe-out the data entry fields and start over fresh.
 Click <Back> to view list of FAQ’s

 Show FAQ
This page is used to preview list of all FAQ’s . Also user can post is reply for the question
and delete the question in the list.

Figure 23 – Show FAQ

 Click <Reply> link in the list to post answer for the question.
 Click <Delete> link in delete column to delete question.

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 Roll List
This page is used to print list of total number of student in selected Session, Scheme and
Course.

Figure 24 – Roll List

 Click <Print> to preview report
 Click <Back> for home page

EXAMINATION
 Control Sheet
This page is used to print control sheet for selected Session, Scheme and Course.

Figure 25 – Control Sheet

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  Click <Show> to preview list of student
 Click <Print> to preview report
 Click <Back> for home page

 Sessional Mark entry

Faculty will get online mark entry option for entering Class test, mid sem exam and end
sem exam marks. Click on End sem mark entry link to open Mark entry link. After
clicking on this link, list of courses of particular faculty is appears on the screen. Faculty
has to select any one of them for marks entry. Using this mark entry form Faculty can
enter marks for Class tests, Mid term (Internal) exam. After completion of entries of
marks, Faculty can save the entries in to MIS server. After Final Lock Faculty member
cannot do any modification in the marks.

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 Figure 26 - Class Test Marks Entry Form

Figure 27 - Class Test Marks Entry after Final Lock

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 End Sem Mark entry
As we discussed in Sessional marks entry, same way Faculty will do online mark entry
for end sem examination.

Figure 28 - End Semester marks entry course selection

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 Figure 29 - End Semester marks entry form

 Unlock Marks
This page is used by the admin to unlock the mark entry by faculty for further
modifications
 Session – Displays Current session
 Teacher Name – Select faculty to unlock mark entry for that faculty
 Course – Displays list of subjects taught by selected faculty. Select to unlock
marks for respective course.
 Lock/Unlock – Select the required option to lock or unlock mark entry by faculty
 List displays the exams with lock/unlock status

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 Figure 30 – Unlock Marks

 Click <Submit> to save modifications

 Click <Show Unlock Status> to preview status report
 Click <Back> for home page

 Unlock Status
This page is used to preview status report of mark entry for selected exam.

Figure 31 – Unlock Status

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  Click <Status Report> to preview mark entry status for exam
 Click <Student Mark Report> to preview mark entry status report for single
student.

 Select the student from the list and click <Show> to preview mark entry status
report for selected student.
 Click <Cancel> to wipe-out the data entry fields and start over fresh.

 Unlock Students
This page is used unlock students for mark entry.
 IdType – Select student type from the list
 Exam – Select exam of student
 Total Students – Displays total number of student checked in the list

Figure 32 – Unlock Students

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  Click <Show Student> to display list of students
 Check the students in the list and click <unlock> to unlock student for mark
entry

 Admin Mark Entry

Admin is given rights to enter marks of student through this page.
 Select Course, Teacher and Exam from drop down list
 Enter marks obtained by student.
 Enter 1 if student is absent and 2 if student is not eligible for the course

Figure 33 – Admin Mark Entry

 Click <Final Submit> to save mark entry

 Click <Back> for home page
 Click <Print> to preview mark entry report
 Click <Cancel> to wipe-out the data entry fields and start over fresh.

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REGISTRATION
 First Year Course
This page is used to define course for selected Scheme and Section

Figure 34 – First Year Course

 Check the subjects from the list and click <Save> to allot subjects

 Teacher Allotment
This page is used to allot teacher for the course. Through this page user can assign
faculty for course.
 Session – Displays current session
 Course Name – Select course for teacher allotment
 Section –
 Enrolment No – Enter starting range of enrollment number.
 To – Enter ending range of enrollment number
 Roll No separated by (,) – Enter range of enrollment numbers by comma [,]
separated values.
 Click <Filter> or <Get Student> to preview list of enrollment numbers for teacher
allotment.
 Teacher – Select teacher to be assigned for the course
 Click <Assign> to assign teacher for selected course.

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 Figure 35 – Teacher Allotment

 Click <Back> for home page

 Click <Save> to allot teacher for course
 Click <Clear> to wipe-out the data entry fields and start over fresh.

 Scheme Allotment
This page is used for scheme allotment to students
 Select required Batch, Branch and Semester of students
 Scheme – Displays list of existing schemes. Select scheme to be allotted
 Total Students – Displays total number of student checked in the list

Figure 35 – Scheme Allotment

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  Click <Show> to preview list of student for entered criteria
 Check the student in list and click <Assign Link> for scheme allotment
 Click <Cancel> to wipe-out the data entry fields and start over fresh.

 Faculty Advisor
This page is used assign faculty advisor to students
 Select required Year, Branch, Semester and Section of students
 All Students – Select this option to assign faculty advisor for checked student in
student list
 Remaining Student – Select this option to assign faculty advisor for unchecked
student in student list
 Faculty Advisor – Displays list of faculties, select required for faculty for
allotment
 Total Students – Displays total number of student checked in the list

Figure 36 – Faculty Advisor

 Click <Show> to preview list of student for entered criteria

 Click <Assign FA> for faculty allotment
 Click <Print> to preview faculty allotment report
 Click <Modify> to change faculty advisor
 Click <Cancel> to wipe-out the data entry fields and start over fresh.

 Student Registration


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 Subject Report
This page is used to preview statistical Report.
 Select required Department, Scheme and Degree
 All Students – Select this option to preview reports for all students
 Section Wise – Select this option to preview list of students according to section

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 Figure 37 – Subject Report

 Click <Summary> to preview summary report of students

 Click <Reg Slip> to preview bulk registration slip after selection of
degree>department>scheme

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  Click <Reg List> to preview registered student list
 Click <Roll List> to preview list of student for entered criteria
 Click <Faculty Advisor wise summary> to preview summary report for faculty
advisor
 Click <Reg. List New> to preview list of registered students for current session
 Click <First Year Report> to preview list of faculty advisor assigned to 1st year
of all branches
 Click <BackLog Student Roll List> to preview list of backlog students for current
session.
 Click <NonCrRollList> to preview list of registered students in non-credit
subject.
 Course Allotment
This page is used to allot faculty for selected Course

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Figure 39 - Course Allotment

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  Select course from list and click <Add> to allot faculty for the course
 Select Course from the list and click <Delete> to remove assigned faculty
 Click <Print> to preview course allotment report
 Click <Cancel> to wipe-out the data entry fields and start over fresh.
 Click <Back> for home page

 Back Log Registration

This page is used to register back log students

Figure 40 – Back Log Registration

 Click <Register> for student registration

 Change Password
This page is used to change password
Old Password – Enter current password to be changed
New Password – Enter new password to be replaced by current password
Confirm Password – Retype new password

Figure 41 – Change Password

 Click <Save> to save modification

 Click <Cancel> to wipe-out the data entry fields and start over fresh
 Click <back> for home page of application

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