Information Technology Project Management

-Project-
(20%)

Objectives:

1. Apply the necessary management tools and techniques to manage an IT project.

2. Produce a complete project plan and a prototype to provide IT solutions by applying key
project management terms and techniques.
3. Develop and document project management reports to ensure successful delivery and
stakeholder satisfaction.
4. Use Microsoft Project or other software to help plan and manage a project.
5. Demonstrate effective interpersonal skills by working on a group project as a project
manager or active team member.

Instructions:

Work in a group of 4 to 5 students. You are required to select an IT project & prepare a project
management plan. It is recommended your group have a real client. For e.g. you can
recommend projects from any of the department or unit in UTP or you can also go for those
outside UTP. Each project team will focus on IT domain and the business within that domain.

Submission:
Your deliverables submission must be in hardcopy (report).

Certification of Originality (CO)

You are responsible to certify the work submitted is your own, except specified in the
references and acknowledgements and that the original work contained have not been
undertaken or done by unspecified sources or persons.
Deliverables:
This project should generates the following deliverables:

1. Business case
2. Project charter
3. Project management plan
a. Introduction/overview
b. Project organization
i. Organization charts
ii. Project responsibilities – responsibility matrix
c. Management & Technical approaches
i. Project controls- how to monitor project progress and handle changes
ii. Risk management - risk management plan
iii. Project staffing – human resource plan
iv. Technical processes – methodologies used by the project and
documentation approach
d. Scope management plan
i. WBS + related docs
ii. Key deliverables
iii. Quality expectation of deliverables
e. Schedule
i. Overall schedule
ii. Detail schedule
iii. Other related schedules information ( e.g. project assumptions)
f. Budget
i. Overall budget
ii. Detail budget
iii. Other budget

g. Prototype screenshots/interface design ( You are not required to develop a

complete system)
h. Appendix : e.g. minutes of meetings, etc.

See page 151-154 of your textbook for overall guidelines, and each respective chapter for
specific topics)
Project description
 A narrative of the relevant environment.
o (Industry context, business strategy, objectives; and issue or problems)
 Project interest/purpose of project –you need to provide the reason for
doing the project, e.g.:
i. Who wants it done and why?
ii. What is its title?
 Business Objective & success criteria Stakeholders
 How you assure that your product will go right?
 How success will be defined and measured?
 Describe the factors that are likely to have greatest impact on achieving that
success.
 Stakeholders
 Identify your stakeholders, business-level customer, target market, market
segments and significant user classes.
 Project scope
 The range of the proposed products and services the project will deliver,
e.g. context diagram, event list or a feature table.
 Milestone
 A list of specific task, and responsible person details for all individual
involved.
 Key milestone dates for accomplishment of task, e.g. Gantt chart.
 Resources
 Enumerate the known resources that management willing to commit to the
project included individuals, teams, organizations, subcontractors or
vendors and support functions.
 Assumptions and Dependencies
 Record any assumptions that were made when conceiving the project.
 Risk Project
 List the degree and nature of the events that have likelihood of occurring
that would have significant impact positive or negative on completion of the
project. State what is to be done prior to and if the events occur.

 Budget/Schedule status
 Explain the reason for deviations from the plan schedule/budget.
 Approval
 Indicate the status of the charter following submission for approval
TEAM NAME & Marks Marks
MEMBERS allocate obtained
d

1.Business case 10

2. Project charter 10
1. Project a. Introduction/overview 5
management
plan

b. Project organization 5
i. Organization charts
ii. Project responsibilities – responsibility matrix

c. Management & Technical approaches 15

iii. Project controls- how to monitor project
progress and handle changes
iv. Risk management - risk management plan
v. Project staffing – human resource plan
vi. Technical processes – methodologies used by
the project and documentation approach
d. Scope management plan 10
vii. WBS + related docs
viii. Key deliverables
ix. Quality expectation of deliverables

a. Schedule 10
x. Overall schedule
xi. Detail schedule
xii. Other related schedules

e. Budget 10
xiii. Overall budget
xiv. Detail budget
xv. Other budget

f. Prototype screenshots/interface design ( You are not 10

required to develop a complete system)

g. Appendix : e.g. minutes of meetings, etc. 5

Overall Format, overall presentation, language 10

TOTAL 100