1.
Commercial Documents:
Recent: 1 set (Export)
Recent: 1 set (Import) set (If applicable)
One year back:1 Export set (If
applicable)
Bill of Lading & Shipping Advice: 5 Sets
(If applicable)
2. CTPAT Policies & procedures
3. Visitor Log
4. Visitor card inventory Log
5. Key Inventory
6. Key issue-return log
7. CCTVs List & record
8. Shipment/Export Log
9. IT Policy & procedure
10. 7-point Inspection Record
11. IT User List &Training Record
12. Incoming Mail Parcel screening record
13. Password change system & record
14. Patrol Duty Register
15. IT Back-up system
16. Building check Record
16. IT Incident Log
14 Perimeter check record
17. IT Disciplinary Log
15 Incident Log
18. Service provider list (i.e. transport service provider,
C&F agent, security guards service provider, loader
service provider, food supplier)
16 Incentive Policy / Declaration
17 Attendance Record for Security Guard
19. Sub-contractor List (i.e. Washing, printing,
embroidery)
18 Duty Roster for Security Guards
20. Job related and Threat Awareness Tainting for
security guards
19 Tally/counting for shipment goods Register
21. Job related and Threat Awareness Tainting for
packer.
20 Pre-final/final inspection record of packing section
22. Job related and Threat Awareness Tainting for
loader
21 ISO/Pas 17712 High Security Seal Purchase Order
Copy & Certificate
43 Threat Awareness Training for new employees as
induction/ orientation
22 ISO/Pas 17712 High Security Seal Inventory Log
23. Threat Awareness Training for all regular
employees (Annual)
23 ISO/Pas 17712 High Security Seal Issue Record
24. Training on fraudulent document detection (If
applicable)
24 Shipment Incident Reporting Policy to Internal authority
and External Authority:
Factory representative
Law enforcement Agency,
Customs (if applicable)
Customer (if applicable)
46 Training for security guard, packer, loader etc. on;
(If applicable)
Threat Awareness
Contraband
Human Smuggling / Trafficking
Terrorism
25 Air Shipment policy (if applicable)
25. Contract / Agreement with business partners (i.e.
transport service provider, C&F agent, security
guards, loader, Driver)
26 Export/Shipment Vehicle Movement Tracking
Record/System (GPS)
48 Contract / Agreement with sub-contractors (i.e.
washing, printing, embroidery)
27 ID card issue/reissue Register
26. Security Assessment/Internal Audit/security control
system of service provider
28 Termination Checklist for Resign Employees
27. Risk Assessment (CTPAT) of service providers
29 Personal Files:
Security Guard (self and/or contractual)
Packer
Loader (self and/or contractual)
Driver with driving License (self and/or hired
who engage the shipment.) if applicable
New employee
Resigned employee
51 Bank Solvency Certificate (financial stability status)
of business partners;
transport service provider
C&F agent
security guards service provider,
loader service provider
Others (if applicable)
52 Other documents & records (if required)
