SAP Cash Journal Configuration
Author Written by Nixon Vunganai and last updated on Posted onOctober 5, 2017.
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Welcome to the tutorial about SAP Cash Journal
Configuration. This tutorial is part of SAP FI training.
SAP cash journal is used to capture cash transactions of
a company. These cash transactions can be cash
payments, cash receipts or check receipts. In this tutorial
you are going to learn how to perform SAP cash journal
configuration.
In the next tutorials, we will also show how to use SAP
cash journal (transaction FBCJ).
To do cash journal configuration, you should
start SPRO transaction and once it is open follow the menu path as shown below.
Menu Path for Cash Journal Configuration in SPRO Transaction
Create General Ledger Account for SAP Cash Journal
The first step when configuring cash journal is to define a general ledger account for
cash journal. Here you define the general ledger account that will be used for cash
journal transactions. To do this configuration follow the menu path as shown below.
Menu Path to Create General Ledger Account for SAP Cash Journal
The SAP system will redirect you to the screen where you can create a general ledger
account.
Create General Ledger Account for SAP Cash Journal
Now, you can enter the details for the account and save them. The system will indicate
that data has been saved below the page when the general ledger account is created.
A General Ledger Account has been Created
Amount Limit
The next configuration step is setting the amount limit for the cash journals. To set the
amount limit click on button. The system will open the following
screen:
Configuration of SAP Cash Journal Amount Limit
On this screen, you should specify the company code, valid from date and the
maximum amount that a cash journal should hold. You use these functions to define
limit values for the financial accounting cash journal.
Define Document Types for Cash Journal Documents
For the configuration activity you define the document types. Usually you don’t define
new document types here because the standard document types that come with the
system are used. To view the standard document types, you should follow the menu
path as shown below.
Menu path to Define Document Types for SAP Cash Journal in SPRO Transaction
When you execute the highlighted activity, you will see all the document types that
come by default with the system. Usually, there is no need to define new document
types since the system comes with enough document types.
Existing Document Types That Can be Used for Posting Cash Documents
Define Number Range Intervals for Cash Journal
Documents
The next step in SAP cash journal configuration is definition of number ranges. To
define number ranges for cash journal documents, you should follow the menu path as
shown below.
Menu Path to Define Number Ranges for Cash Journal Documents
Then, click on the execute icon as highlighted above to create the number ranges.
Initial Screen when Creating Number Ranges for Cash Documents
Enter the company code and click on change intervals button (with a pencil).
How to Create a Number Range for SAP Cash Journal
You have to define a number range interval for cash journal documents. Each document
will be allocated a unique number that was not used before by a general ledger
document number. Determine whether the document number range 01 has already
been predefined in the system. This number range assigns a unique number per
company code to each cash journal document.
Set up SAP Cash Journal
When setting up a new cash journal for a company code, you have to enter appropriate
data for company code, cash journal number, general ledger account, currency,
document types, numbering groups, description, text and authorization groups.
Then, to set up SAP cash journal, use the menu path as shown below.
Menu Path for Setting Up SAP Cash Journal
Click the execute icon on the set up cash journal activity and the system will open the
following screen.
How to Set Up SAP Cash Journal
Here you need to enter the company code and the general ledger account for the cash
journal. You also have to specify the document types that will be allowed.
Create, Change, Delete Business Transactions
In this configuration step, you define the business transactions for the cash journal. You
can also create the business transactions online using the cash journal document entry.
Follow the menu path shown below to configure business transactions.
Menu Path to Create Business Transactions
As shown on the screen below, you have to enter the company code, business
transaction number, business transaction type, general ledger account, tax code and
cash journal business transaction.
How to Create a Business Transaction for SAP Cash Journal
Set Up Print Parameters for Cash Journal
The final step of SAP cash journal configuration is related to setting up of printing
parameters. In order to print the cash journal and the cash journal receipts, you have to
set up the corresponding print program parameters per a company code. Use the
following menu path to configure print parameters.
Menu Path for Setting Up Print Parameters for SAP Cash Journal in SPRO Transaction
Next, enter the appropriate company code and specify the print program parameters per
a company code.
How to Maintain Print Parameters for SAP Cash Journal
Finally, SAP cash journal configuration is completed. With all these settings maintained,
now you and other business users are ready to do your cash transactions in the cash
journal in the front end.
Did you like this tutorial? Have any questions or comments? We would love to hear your
feedback in the comments section below. It’d be a big help for us, and hopefully it’s
something we can address for you in improvement of our free SAP FI tutorials.
Navigation Links
Go to next lesson: SAP FBCJ Cash Journal
Go to previous lesson: SAP Exchange Rate Differences
Go to overview of the course: SAP FI Training
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