ENTRY OF JOURNAL VOUCHERS

Tally.ERP9
Illustration:
M/s XYZ Limited purchased stationery items form M/s Prince Stationers as per details
given below:-
BILL NO. 105
BILL DATE 31.03.14
AMOUNT 5250/=

How shall you enter the above bill in tally program in the books of M/s XYZ Limited?
Solution:
First of all, Journal Voucher shall be prepared for the above transaction because the stationery is
not a trading item and the stationery is purchased on credit also. The entry will be prepared as follows:-

M/S XYZ LIMITED

JOURNAL VOUCHER

DATE: 31.03.14

PARTICULARS AMOUNTIN RUPEES

DEBIT: PRINTING & STATIONERY 5250/=

EXPENSES A/C

TOTAL 5250/=

CREDIT: M/S PRINCE PRINTERS 5250/=

TOTAL 5250/=
(BEING STATIONERY PURCHASED FROM M/S PRINCE PRINTERS AS PER
THEIR BILL NO. 105 DATE 31.03.14 ENCLOSED)

Now, we shall enter above Purchase Voucher in tally as under:

 Open Tally program.

 Select your Company. In our case, we shall select M/s XYZ Limited.
 Select ‘’Accounting Vouchers’ under ‘Gateway of Tally’
 Now, the following screen will appear:-

 Just read
the items written on screen with a concentration. Reply of your all question relating to
voucher entry is available here.
 You want to enter a Journal Voucher. See in right side. There are lots options
available. One of those options is ‘F7 – Journal’.
 Select this icon with the help of mouse or press ‘F7 key’.
 Now, select date icon or press’F2’ key.
 A box will show ‘Voucher Date’
 Write the date of voucher here i.e. 31.03.12 then press ‘Enter’ key.
 Now a blank form will appear. You have to fill up the details as required in that
form.
 First, in Dr. Particular Column, you have to write Printing & Stationery Expenses
A/c. The moment you type ‘ M’ a list of account heads started with alphabet ‘P’ shall
appear. You have to select ‘Printing & Stationery Expenses A/c’ out of that list.
 In Debit amount column write 5250 then press ‘Enter, key.
 In Cr. Column press ‘Enter’ key.
 In Particulars press ‘P’ and select ‘Prince Printers’ out of the list given in right
side.
 In Credit amount write 5250/= and press ‘Enter’ key.
 In narration column write any narration which you think fit then press ‘Enter key’
 Now the screen will be as under

  Finally, Tally asks you ‘Yes’ or ‘No’. Here, you just stop and check that every
detail is correct. If there is any mistake then press ’N’ key otherwise press ‘Y’ or press
‘Enter’ key.
 After you press ‘Y’, and all details vanish from the screen and a new voucher
appears then you can say that your voucher is entered and saved.
Creation of a Company

The first step to get started with Tally is to create a company in Tally. Create a
company using the Company Creation screen.

Go to Gateway of Tally> Company Info> Create Company

Use the following details to create a company. To navigate between the fields, you
can use Enter, Tab, the arrow keys or the mouse.
 
COMPANY CREATION SMART AGENCIES

FIELD DATA TO BE ENTERED

Directory Accept what is displayed on the screen.

Name TallyERP9Book.Com

Mailing Name TallyERP9Book.Com

Address Balasore, Odisha, India

State Select ‘Orissa’ from the list of states displayed.

PIN Code 756001

Telephone No. 9437264738

E-mail Address Tallyerp9book@gmail.com

Currency Symbol (pre-defined)

Maintain Accounts with Inventory

 
MAINTAIN
OPTION DESCRIPTIONS

Both Financial Accounts and

Accounts with Inventory
Inventory Records of the Company
Financial year from 1-4-2013

Books_beginning from 1-4-2013

TallyVault Password (if any) Skip field — Do not enter any details

Use security control No

Base Currency Information Skips field automatically

 
 
BASE  CURRENCY  INFORMATION

FIELD DESCRIPTION

Pre-set as a default currency Rs. (as specified

Base Currency Symbol
earlier)

Complete name for the currency symbol. By default,

Formal Name
this is set to Indian Rupees.

Number of Decimal
By default, this is set to 2.
Place

Tally caters to currencies where the different parts

Show amounts in
of large amounts are called by special names. By
millions ?
default, this is setto No.

Is symbol suffixed to
By default, this is set to No.
amounts ?

Put space between By default, this is set to Yes. 

amounts and symbols ? -

Symbol for Decimal

By default, this is set to paise.
Portion

Decimal Places for

Printing Amounts in By default, this is set to 2.
Words

 
The completed Company Creation screen displays as shown.
 
 
Press Y or Enter to accept the screen and create the company, Smart

Agencies.    Recording Transactions of Sample Data

Use the following simple illustration to understand how to record transactions in
Tally.

Anurag Rai started a new shop Smart Agencies on Wood Street, Bangalore, on 1-4-
2013. Smart Agencies will deal in the wholesale trade of stabilizers and pumps of
different capacities.

Mr. Rai wants to maintain his accounts on Tally 9.The transaction details recorded for Smart
Agencies are elaborated in the illustration. Transactions for April 2013 ( List of Accounts)
SNo.
TRANSACTIO
DATE NS

Anurag Rai started Smart Agencies by bringing in capital of

1) 1-4-2013 Rs.15,00,000 by cheque and deposited the same in ICICI
Bank by opening a new account.
 
Note:
Anurag Rai wants all entries pertaining to bank receipts (payments) to be made in
bank receipt (payment) voucher. He also wants separate serial numbers to be
displayed for bank receipts and bank payments. Hence, the accountant has to
create a new bank receipt voucher under receipt voucher and bank payment
voucher under payment voucher.

Voucher Type

A voucher is the primary online document for recording transactions. Transaction

recording and analysis are greatly facilitated by having specific formats for different
types of transactions. Tally provides 16 predefined voucher formats. These are
used for recording various transactions pertaining to both accounting and
inventory. Some of these vouchers can also be used differently according to the
situation, for example, sales vouchers can be used as invoices. Such use can be
decided at the time of voucher entry by selecting the appropriate button.

Tally acknowledges the special requirements of some users for more voucher
types. These arise in cases like when the user needs the same voucher but in
different names or separate series of numbers. Examples include Cash Payment
vouchers and Bank Payment vouchers where the relevant predefined voucher is
Payment Voucher.
 
i.        Create ledgers “Anurag Rai Capital A/c” (under Capital Account) and
“ICICI Bank” (under Bank Accounts)
 
ii.       Create voucher type Bank Receipt

Go to Gateway of Tally >   Accounts Info. > Voucher Types > Create
to view the Voucher Type Creation screen.

1. Name                        : Bank Receipt

2. Type of Voucher       : Select Receipt from the list of Voucher Types.
3. Abbr                          : Rcpt
4. Method of Voucher  
Numbering?                  : Select Automatic from Types of Numbering   list.
5. Use Advance 
Configuration               : Yes
6. Prefix Details — 
Particulars                    : Type BR /
7. Suffix Details — 
Particulars                    : Type /13-14. 

Note: The rest of the fields are retained at their default values. Press Enter to skip
fields without making changes.
 
The completed Voucher Creation screen displays as shown.
 
 

 
8. Press Y or Enter to accept the voucher type
iii.      Make an entry of the transaction in a Bank Receipt Voucher
 
Go to Gateway of Tally > Accounting Vouchers > F6:Receipt > Select Bank
Receipt from Voucher Type list to view Bank Receipt Voucher Entry Screen
 

 
1. Narration :        Ch. No. 187962 being cheque deposited in ICICI Bank.
 
2.       Press Y or Enter to accept the voucher entry ( as shown below)
 

<----------------------------------
------------------------------------
------------------------------------
--->
S.No. DATE TRANSACTIONS
 Mr. Rai withdrew Rs.50,000 by cheque for shop expenditure
2) 3-4-2013 from ICICI Bank. 
(Cheque number: 123451.)
 
i.        Make an entry of the transaction in a “Contra voucher”.

Go to Gateway of Tally > Accounting Vouchers> F4: Contra to view contra

voucher entry screen.
 

1.       Press F2 to change voucher date. Type 3-4-2013. automatically displayed.

2.       Narration: Ch. No: 123451 being cash withdrawn for shop expenditures.

3.       Accept ? Yes or No — Press Y or Enter.

<----------------------------------
------------------------------------
------------------------------------
 --->
SNo.
TRANSACTIO
DATE NS

Mr. Rai purchased furniture and fixtures worth Rs.1,50,000

3) 5-4-2013 for the Shop by cheque 
(Cheque number:123452.)
 
i. Create ledger “Furniture and Fixture” (under Fixed Assets).

ii. Create voucher type “Bank Payment”.

Go to Gateway of Tally > Accounts Info. > Voucher Types > Create to bring
up the voucher type creation screen.

1. Name: Bank Payment. 

2. Type of Voucher: Select Payment from the list of Voucher Types. 

3. Method of Voucher Numbering?: Select Automatic from Types of Numbering list. 

4. Use Advance Configuration: Yes 

5. Prefix Details — Particulars: Type BP/.

6. Suffix Details — Particulars: Type /13-14

7. Press Y or Enter to accept the voucher type. ,

 
 

iii. Make an entry of the transaction in a Bank Payment voucher

Go to Gateway of Tally > Accounting Vouchers> F5: Payment> Select Bank

Payment from voucher type list to view bank payment entry screen.

1. Press F2 to change voucher date. Type 3-4-2013.

2. Narration: Ch. No.: 123452 being amount paid for furniture and fixtures.
 
3.  Press Y or Enter to accept the voucher entry. 

<----------------------------------
------------------------------------
------------------------------------
--->
SNo.
TRANSACTIO
DATE NS

Mr. Rai rented a premise on 1-4-2013 for his business at

Rs.3,500 per month. He paid a security deposit of
4) 8-4-2013
Rs.25,000 by cheque. 
(Cheque number: 123453.)
 
- See more at:
http://tallyerp9book.com/TallyERP9-
Transaction/Trading/TallyERP9-Trading-
Transaction-Apr-1-
4.html#sthash.MGeG8sgv.dpuf

PART b
1. Do an online search for the desired product. That's the first step for how to
shop online. I also recommend doing research on the store or shopping site as
well.
2. Compare the prices and features and shipping conveniences offered from
several sites. Make notes. The internet is a Comparison shopper's paradise.
There's so much to choose from! But you have this advantage - you can take all
the time you need to choose. Just learn how to shop online smartly! More on
helpful Comparison Shopping sites.

3. Decide at which online shop to buy your item(s). This is usually the hardest
part. In the end it is often an intuitive decision, but there are security criteria to
use. More help on chosing online stores.

4. Make sure the shopping site's shopping system is secure, and offers the
payment method you can or want to use. At the very least, read the "Terms of
Service" and decide if you are ready to complete the transaction. Is this the
scary part of how to shop online? More on Secure Shopping Criteria. 

5. Put the items in your shopping cart by clicking on them or the BUY link close
to them. (It's smart to keep a running total on some scrap paper. It saves
having to remove things from your shopping cart when you gasp at the total.)
Most sites will take you to the shopping cart each time, then allow you to click
on "continue shopping" if you want to add more items. 

6. When ready to buy click on shopping cart, and carefully check each item for
accuracy, and the shipping charges, if any. If the total comes to more than you
planned to spend, you can click "remove" to get items out of the cart. This is
NOT a trap if you know how to shop online.

7. Fill out the form with your name, email, mailing address (if required), and
your payment card type and number, etc. Click the last button. Click it only
once! It may be slow because the system is dashing off to other financial sites
to make sure your card number is good, and to process your purchase; if you
click twice you will most likely be billed twice! More about using credit/debit
cards.

8. Find the link for the printer-friendly receipt, and print out your receipt on
your printer for a hard or paper copy record. Put it where you store all your
other purchase receipts, or enter it into your bookkeeeping right away. (Note: if
you don't have a working printer, you can save it to your computer, and then
get a copy to a friend's computer from where you can print it out).More on
troubleshooting online invoices when you have a problem with a purchase.

9. Wait for your purchases to be delivered by mail or courier. Or, download. If

you bought digital products like software or e-books, after your payment is
accepted, you will be taken to the download page, where you click on the link,
and the download begins. You can have your item(s) in minutes! Sometimes in
just seconds. This speed and convenience will soon be one of your most
favourite parts of how to shop online!
ONLINE SEARCHING
1) CRM
GOOGLE
http://en.wikipedia.org/wiki/Customer_relationship_managem
ent
http://www.businessballs.com/business-dictionary.htm
http://www.businessdictionary.com/
http://www.12manage.com/management_dictionary.html
http://www.thefreedictionary.com/commerce
http://www.eccma.org/
 E-MAIL id
You’ll need:
 
 a computer with internet access.
Follow these step-by-step instructions to create a Gmail account
 
Step 1: Open up your internet browser and go to the Google home
page:WWW.GOOGLE.COM.
 
Step 2: Click on Gmail at the top right corner of the page.

Step 3: You’ll now be in the ‘Sign in’ section. As you don’t have a Google
account yet, you need to create one. Click Create an account.
 
Step 4: To set up your new account, Google needs some information about
you – first, your first and last names. The ‘choose your username’ is the
unique email address that you wish to use, which will be placed before
‘@gmail.com’. Because it needs to be unique, Google may have to check the
availability of any name that you decide on to make sure that no one already
has it. Type an email name into the ‘choose your username’ box and then fill
out the rest of your information. You will need to ensure that the ‘I agree to the
Google terms of service and Privacy Policy’ is ticked. Then click next step.
 
Step 5: If the email name that you requested in is not available, you’ll get a
message saying that somebody already has that username and offering you
some alternatives. You can decide to accept one of the alternatives or type in
another name and check its availability once more. You will have to complete
some of the other boxes again. You may have to do this a few times. Once
you finalise your email address, it’s a good idea to make a note of it so that
you can refer to it until you remember it.

Step 6: You’ll need to come up with a password so that you can log in
securely to your account. Google may explain that you should try one with at
least 8 characters long to be secure. Use letters and numbers to make the
password more secure and difficult to guess. You’ll need to re-enter your
password to ensure that it’s you choosing it and not a hacker’s (ro)bot. This is
why it also asks you to insert two random words at the bottom of the page –
this is a CAPTCHA code. You can skip this step if you don’t want to type in
the CAPTCHA code but you will need to verify via a mobile phone if you don’t.
Step 7: Once you have completed this page fully, clicking Next Step will take
you to the Create Profile Page. If you don’t wish to have a picture on the web,
click Next Step to complete setting up your email. If you do, Click on Add
Profile Photo and find a photo to add. Then click Next Step.
 
Step 8: You will now have set up your account. You can go straight to your
inbox and get started, or you can set up a photo to show as your profile
picture.
Click on Add a photo to upload a photo and select a photo.
Computer Programming Lab: 1. Creating Company, Ledger, Groups Voucher using.

2. Creating Unit, Stock, Categories, Items.

3. Calculation of Input and Output VAT using Tally.

4. Preparation of Invoice, Payroll and Displaying various Financial and Inventory Reports.

5. Creating E-mail Account.

6. Practical Aspects on How E-payment System Works in Real Business World – Analyzing Cases.