HAWASSA UNIVERSITY INSITUTE OF TECHNOLOGY, SCHOOL OF
INFORMATICS DEPARTMENT OF INFORMATION TECHNOLOGY
PROJECT TITLE:ONLINE INVENTORY MANAGEMENT SYSTEM IN HAWASSA
COLLEGE OF TEACHER EDUCATION
SUBMITTED TO HAWASSA UNIVERSITY, SCHOOL OF INFORMATICS IN FULLFILMENT OF THE
REQUIREMENTS FOR THE DEGREE OF BACHELOR OF INFORMATION TECHNOLOGY
Group Members
No Name Of students ID
1 Abrham Mesele Ict-Sum/006/08
2 Bino Biramo Ict-Sum/076/08
3 Bezabih Bantula Ict-Sum/034/08
4 Ejigu Kamiso Ict-Sum/046/08
5 Ayalew Assefa Ict-Sum/022/08
6 Tamrat Tafese Ict-Sum/120/08
Advisor’s: Wogene Alemayehu
FEBRUARY, 2022
HAWASSA, ETHIOPIA
Abstract.
This system will provides superior management over inventory by optimizing inventory stocking
levels for excellent customer service. It maintains the all information about Hawasa college of
teacher education regarding employees, different stock levels etc.
Online Inventory management system mainly provides effective and fast data processing and
controlling of stocks. This web based system of managing inventory in a our college setting is
expected to help various services keep an updated data on the status of their tools and
equipment's. In designing such a system, PHP has been employed as a development language
and MySQL as a back end database with CSS implemented for the interface. Generally, the main
goal of online inventory management system is to shorten data-processing time, to reduce errors,
to improve the accuracy of input and to provide data reliability of the stock.
Table of Contents
CHAPTER ONE .................................................................................................................................1
1. Introduction.................................................................................................................................1
1.2 Background Information of the organization........................................................................1
1.3. Statement of problem..........................................................................................................2
1.4 Objectives of the project.......................................................................................................2
1.4.1 General objective............................................................................................................2
1.4.2 Specific objective............................................................................................................2
1.5 Significance of the project.....................................................................................................3
1.6 Scope of the project...............................................................................................................3
1.7 Limitation of the project.......................................................................................................4
1.8 Feasibility study....................................................................................................................4
1.8.1 Economic feasibility........................................................................................................4
1.8.2 Schedule Feasibility.........................................................................................................5
Tables
Table 1 The overall cost of the project...................................................................................5
Table 2 time schedule for the project ...................................................................................5
CHAPTER ONE
1. Introduction
The importance of implementing a web based inventory system for Hawasa college of teacher
education is becoming vital as most of the time the information are accessible directly, so
making the details of the usage of the equipment available, and improving the movement and
anticipation of their demand as well as the productivity of the system as a whole. The
implementation of this web-based inventory system can help the Hawasa college of teacher
education to develop the skills to handle with their operational environments. Because lack of
system tool to be used to monitor the availability and quantity of materials in this college.
1.2 Background Information of the organization
Hawasa college of teacher education was officially established in June 3, 1989. At present the
college runs undergraduate programs. It is expected that with the on-going expansion a number
of faculties and programs will be opened and the enrolment capacity will increase.
The Hawasa college of teacher education store office was established during this time and it is
developed from time to time with the development of the College . As it is developed from time
to time it increases its capacity by increasing the number of workers in the office. The Hawasa
college of teacher education store office is the back bone of the college by managing any
activities related to materials available on the college. Now a day’s, Hawasa college of teacher
education store office gives many services, among these services the following are the main
services:
• Registering new materials
• Generate report periodically
• Offering materials to the users
1
1.3. Statement of problem
Hawasa college of teacher education Inventory System is using manual system on the inventory
of all the properties of college.
The following are the problems that our team observed in Hawasa college of teacher education:-
• It is not easy to handle reservation, because the stock clerk is forced to check manually the
entire list of materials which are stored in the stock. In addition, the current system does
not allow speed processing of users request adjustment and cancellation of what has been
reserved.
• To generate a report from manual system requires much effort and it is time consuming.
• Since all records kept physically on shelves and file cabinets the stock record keeping
system is poor and subjects to number of problem such as files can be destroyed or
stolen.
• It is difficult to identify the materials where they are stored because of the presence of
different stores.
• Difficult to manage and control daily activities.
1.4 Objectives of the project
1.4.1 General objective
To develop computerized system for inventory management system in Hawasa college of teacher
education.
1.4.2 Specific objective
The specific objectives of this project are:
• To shorten data-processing time: In processing the inventory, it will not
consume much time to process.
• Reduce errors: Through this system, fewer errors will be avoided because the
system will be easy to use.
• Improve the accuracy of input: It will help the user to avoid mistakes regarding
the data that they will give to the clients. There will be accurate information.
2
• Give information easily and efficiently: It will make easier to give information
for the user.
• Data reliability: It gives users the assurance that the information they see is
reliable.
• Data security: It ensures that data is kept safe from corruption and that access to it
is suitably controlled. Thus data security helps to ensure privacy. It also helps in
protecting personal data.
1.5 Significance of the project
The relevance why we have to conduct the study is:
• To understand how Hawasa college of teacher education inventory management
system works and to design an appropriate computerized system.
• To enhance the service offered by the store office.
• To Enables the store customer’s to get fast access and help to the organization in
service giving operations.
1.6 Scope of the project
The project that we are trying to focus on inventory management system will cover only on the
Hawasa college of teacher education and will perform the following activities:
• To add users and items.
• To search items.
• To update users and items.
• To request an item online.
• To generate report.
Generally, this system automates the functions of inventory management system.
3
1.7 Limitation of the project
Limitation is element of factor or subsystem it restricts the system decision making from
achieving potential goal of the system. There are many constraints within our proposed system
that limit their effectiveness of performance. Our system is limited only in the process of
inventory management system of the Hawasa college of teacher education.
The system does not include the following:
The system may not automate fully because:
• Our system does not include online payment.
• Transferring an item must be done manually.
• Users must contact physically to administrator to change their password.
1.8 Feasibility study
1.8.1 Economic feasibility
This feasibility measure takes into consideration the cost benefit situation for a solution to be
economically feasible. Therefore, the benefit must outweigh the cost. The newly developing
system will provide many benefits to the Hawasa college of teacher education. The newly being
developed system will improves the organization efficiency, speed, security and flexibility
Type List item Quantity Total cost
Pen 6 60
Binder 2 30
Paper 1 packet 400
Hard ware required Flash 1, 4GB 300
Computer 1 16,000
Sublime text editor. 1 Free
Microsoft office Word
1 Free
2007
Antivirus 1 Free
Software requirement SQL 2005 server 1 Free
Microsoft office Visio
1 Free
2007
XAMPP 1 Free
4
E-Drawmax 1 Free
Total 17 16,790
Table 1 The overall cost of the project
1.8.2 Schedule Feasibility
We expect that the project will be completed within the time frame stated, so that the system will
be feasible regarding schedule.
NO. Task name 2014E.c
jan-10 jan-15 May 17- May 20 2014- June 30-
2014- jan 2014- jan 2014-jun20 - june20 -2014 2014
20 -2014 25-2014 2014
1 Requirement
gathering
2 System
requirement
specification
3 System designing
4 System
implementation
5 Operation testing
Table 2 time schedule for the project
