Shortcut Action Menu equivalent comments Version
key
Ctrl+A Select All None All
Ctrl+B Bold Format, Cells, Font, Font Style, All
Bold
Ctrl+C Copy Edit, Copy All
Ctrl+D Fill Down Edit, Fill, Down All
Ctrl+F Find Edit, Find All
Ctrl+G Goto Edit, Goto All
Ctrl+H Replace Edit, Replace All
Ctrl+I Italic Format, Cells, Font, Font Style, All
Italic
Ctrl+K Insert Hyperlink Insert, Hyperlink Excel
97/200
0+
Ctrl+N New Workbook File, New All
Ctrl+O Open File, Open All
Ctrl+P Print File, Print All
Ctrl+R Fill Right Edit, Fill Right All
Ctrl+S Save File, Save All
Ctrl+U Underline Format, Cells, Font, Underline, All
Single
Ctrl+V Paste Edit, Paste All
Ctrl W Close File, Close Excel
97/200
0+
Ctrl+X Cut Edit, Cut All
Ctrl+Y Repeat Edit, Repeat All
Ctrl+Z Undo Edit, Undo All
F1 Help Help, Contents and Index All
F2 Edit None All
F3 Paste Name Insert, Name, Paste All
F4 Repeat last action Edit, Repeat. Works while not in All
Edit mode.
F4 While typing a formula, None All
switch between
absolute/relative refs
F5 Goto Edit, Goto All
F6 Next Pane None All
F7 Spell check Tools, Spelling All
F8 Extend mode None All
F9 Recalculate all workbooks Tools, Options, Calculation, Calc All
Now
F10 Activate Menubar N/A All
F11 New Chart Insert, Chart All
F12 Save As File, Save As All
Ctrl+: Insert Current Time None All
Ctrl+; Insert Current Date None All
Ctrl+" Copy Value from Cell Above Edit, Paste Special, Value All
Ctrl+’ Copy Formula from Cell Edit, Copy All
Above
Shift Hold down shift for none Excel
additional functions in 97/200
Excel’s menu 0+
Shift+F1 What’s This? Help, What’s This? All
Shift+F2 Edit cell comment Insert, Edit Comments All
Shift+F3 Paste function into formula Insert, Function All
Shift+F4 Find Next Edit, Find, Find Next All
Shift+F5 Find Edit, Find, Find Next All
Shift+F6 Previous Pane None All
Shift+F8 Add to selection None All
Shift+F9 Calculate active worksheet Tools, Options, Calculation, Calc All
Sheet
Ctrl+Alt+ Calculate all worksheets in None Excel
F9 all open workbooks, 97/200
regardless of whether they 0+
have changed since the last
calculation.
Ctrl+Alt+ Rechecks dependent None Excel
Shift+F9 formulas and then calculates 97/200
all cells in all open 0+
workbooks, including cells
not marked as needing to be
calculated.
Shift+F10 Display shortcut menu None All
Shift+F11 New worksheet Insert, Worksheet All
Shift+F12 Save File, Save All
Ctrl+F3 Define name Insert, Names, Define All
Ctrl+F4 Close File, Close All
Ctrl+F5 XL, Restore window size Restore All
Ctrl+F6 Next workbook window Window, ... All
Shift+Ctr Previous workbook window Window, ... All
l+F6
Ctrl+F7 Move window XL, Move All
Ctrl+F8 Resize window XL, Size All
Ctrl+F9 Minimize workbook XL, Minimize All
Ctrl+F10 Maximize or restore window XL, Maximize All
Ctrl+F11 Inset 4.0 Macro sheet None in Excel 97. In versions prior All
to 97 - Insert, Macro, 4.0 Macro
Ctrl+F12 File Open File, Open All
Alt+F1 Insert Chart Insert, Chart... All
Alt+F2 Save As File, Save As All
Alt+F4 Exit File, Exit All
Alt+F8 Macro dialog box Tools, Macro, Macros in Excel 97 Excel
Tools,Macros - in earlier versions 97/200
0+
Alt+F11 Visual Basic Editor Tools, Macro, Visual Basic Editor Excel
97/200
0+
Ctrl+Shif Create name by using names Insert, Name, Create All
t+F3 of row and column labels
Ctrl+Shif Previous Window Window, ... All
t+F6
Ctrl+Shif Print File, Print All
t+F12
Alt+Shift New worksheet Insert, Worksheet All
+F1
Alt+Shift Save File, Save All
+F2
Alt+= AutoSum No direct equivalent All
Ctrl+` Toggle Value/Formula Tools, Options, View, Formulas All
display
Ctrl+Shif Insert argument names into No direct equivalent All
t+A formula
Alt+Dow Display AutoComplete list None Excel
n arrow 95
Alt+’ Format Style dialog box Format, Style All
Ctrl+Shif General format Format, Cells, Number, Category, All
t+~ General
Ctrl+Shif Comma format Format, Cells, Number, Category, All
t+! Number
Ctrl+Shif Time format Format, Cells, Number, Category, All
t+@ Time
Ctrl+Shif Date format Format, Cells, Number, Category, All
t+# Date
Ctrl+Shif Currency format Format, Cells, Number, Category, All
t+$ Currency
Ctrl+Shif Percent format Format, Cells, Number, Category, All
t+% Percentage
Ctrl+Shif Exponential format Format, Cells, Number, Category, All
t+^
Ctrl+Shif Place outline border around Format, Cells, Border All
t+& selected cells
Ctrl+Shif Remove outline border Format, Cells, Border All
t+_
Ctrl+Shif Select the current region Edit, Goto, Special, Current Region All
t+* around the active cell. In a
PivotTable report, select the
entire PivotTable report.
Ctrl++ Insert Insert, (Rows, Columns, or Cells) All
Depends on selection
Ctrl+- Delete Delete, (Rows, Columns, or Cells) All
Depends on selection
Ctrl+1 Format cells dialog box Format, Cells All
Ctrl+2 Bold Format, Cells, Font, Font Style, All
Bold
Ctrl+3 Italic Format, Cells, Font, Font Style, All
Italic
Ctrl+4 Underline Format, Cells, Font, Font Style, All
Underline
Ctrl+5 Strikethrough Format, Cells, Font, Effects, All
Strikethrough
Ctrl+6 Show/Hide objects Tools, Options, View, Objects, All
Show All/Hide
Ctrl+7 Show/Hide Standard toolbar View, Toolbars, Stardard All
Ctrl+8 Toggle Outline symbols None All
Ctrl+9 Hide rows Format, Row, Hide All
Ctrl+0 Hide columns Format, Column, Hide All
Ctrl+Shif Unhide rows Format, Row, Unhide All
t+(
Ctrl+Shif Unhide columns Format, Column, Unhide All
t+)
Alt or Activate the menu None All
F10
Ctrl+Tab In toolbar: next toolbar None Excel
In a workbook: activate next 97/200
workbook 0+
Shift+Ctr In toolbar: previous toolbar None Excel
l+Tab In a workbook: activate 97/200
previous workbook 0+
Tab Next tool None Excel
97/200
0+
Shift+Ta Previous tool None Excel
b 97/200
0+
Enter Do the command None Excel
97/200
0+
Alt+Ente Start a new line in the same None Excel
r cell. 97/200
0+
Ctrl+Ent Fill the selected cell range None Excel
er with the current entry. 97/200
0+
Shift+Ctr Font Drop Down List Format, Cells, Font All
l+F
Shift+Ctr Font tab of Format Cell Format, Cells, Font Before
l+F+F Dialog box 97/200
0
Shift+Ctr Point size Drop Down List Format, Cells, Font All
l+P
Ctrl+Spa Select the entire column None Excel
cebar 97/200
0+
Shift+Spa Select the entire row None Excel
cebar 97/200
0+
CTRL+/ Select the array containing
the active cell.
CTRL+S Select all cells that contain
HIFT+O comments.
CTRL+\ In a selected row, select the
cells that don’t match the
formula or static value in the
active cell.
CTRL+S In a selected column, select
HIFT+| the cells that don’t match the
formula or static value in the
active cell.
CTRL+[ Select all cells directly
referenced by formulas in the
selection.
CTRL+S Select all cells directly or
HIFT+{ indirectly referenced by
formulas in the selection.
CTRL+] Select cells that contain
formulas that directly
reference the active cell.
CTRL+S Select cells that contain
HIFT+} formulas that directly or
indirectly reference the
active cell.
ALT+; Select the visible cells in the
current selection.
SHIFT+B With multiple cells selected,
ACKSPA select only the active cell.
CE
CTRL+S Selects the entire worksheet.
HIFT+SP If the worksheet contains
ACEBAR data, CTRL+SHIFT+SPAC
EBAR selects the current
region. CTRL+SHIFT+SPA
CEBAR a second time
selects the entire worksheet.
When an object is
selected, CTRL+SHIFT+SP
ACEBAR selects all objects
on a worksheet
Ctrl+Alt+ Reapply the filter and sort on Data, Reapply Excel
L the current range so that 2007+
changes you've made are
included
Ctrl+Alt+ Displays the Paste Special Home, Paste, Paste Special... Excel
V dialog box. Available only 2007+
after you have cut or copied
an object, text, or cell
contents on a worksheet or in
another program.
Shortcuts for the Visual Basic Editor
Shortcut key Action Menu equivalent comments
F1 Help Help
F2 View Object Browser View, Object Browser
F3 Find Next
F4 Properies Window View, Properties Window
F5 Run Sub/Form or Run Macro Run, Run Macro
F6 Switch Split Windows
F7 View Code Window View, Code
F8 Step Into Debug, Step Into
F9 Toggle Breakpoint Debug, Toggle Breakpoint
F10 Activate Menu Bar
Shift+F2 View definition View, Definition
Shift+F3 Find Previous
Shift+F7 View Object View, Object
Shift+F8 Step Over Debug, Step Over
Shift+F9 Quick Watch Debug, Quick Watch
Shift+F10 Show Right Click Menu
Ctrl+F2 Focus To Object Box
Ctrl+F4 Close Window
Ctrl+F8 Run To Cursor Debug, Run To Cursor
Ctrl+F10 Activate Menu Bar
Alt+F4 Close VBE File, Close and Return to Microsoft
Excel
Alt+F6 Switch Between Last 2
Windows
Alt+F11 Return To Application
Ctrl+Shift+F2 Go to last position View, Last Position
Ctrl+Shift+F8 Step Out Debug, Step Out
Ctrl+Shift+F9 Clear All Breakpoints Debug, Clear All Breakpoints
Insert Toggle Insert Mode
Delete Delete Edit, Clear
Home Move to beginning of line
End Move to end of line
Page Up Page Up
Page Down Page Down
Left Arrow Left
Right Arrow Right
Up Arrow Up
Down Arrow Down
Tab Indent Edit, Indent
Enter New Line
BackSpace Delete Prev Char
Shift+Insert Paste Edit, Paste
Shift+Home Select To Start Of Line
Shift+End Select To End Of Line
Shift+Page Up Select To Top Of Module
Shift+Page Down Select To End Of Module
Shift+Left Extend Selection Left 1 Char
Arrow
Shift+Right Extend Selection Right 1
Arrow Char
Shift+Up Arrow Extend Selection Up
Shift+Down Extend Selection Down
Arrow
Shift+Tab Outdent Edit, Outdent
Alt+Spacebar System Menu
Alt+Tab Cycle Applications
Alt+BackSpace Undo
Ctrl+A Select All Edit, Select All
Ctrl+C Copy Edit, Copy
Ctrl+E Export Module File, Export File
Ctrl+F Find Edit, Find...
Ctrl+G Immediate Window View, Immediate Window
Ctrl+H Replace Edit, Replace...
Ctrl+I Turn On Quick Info Edit, Quikc Info
Ctrl+J List Properties/Methods Edit, List Properties/Methods
Ctrl+L Show Call Stack
Ctrl+M Import File File, Import File
Ctrl+N New Line
Ctrl+P Print File, Print
Ctrl+R Project Explorer View, Project Explorer
Ctrl+S Save File, Save
Ctrl+T Show Available Components Insert, Components...
Ctrl+V Paste Edit, Paste
Ctrl+X Cut Edit, Cut
Ctrl+Y Cut Entire Line
Ctrl+Z Undo Edit, Undo
Ctrl+Insert Copy Edit, Copy
Ctrl+Delete Delete To End Of Word
Ctrl+Home Top Of Module
Ctrl+End End Of Module
Ctrl+Page Up Top Of Current Procedure
Ctrl+Page Down End Of Current Procedure
Ctrl+Left Arrow Move one word to left
Ctrl+Right Move one word to right
Arrow
Ctrl+Up Arrow Previous Procedure
Ctrl+Down Next Procedure
Arrow
Ctrl+Spacebar Complete Word Edit, Complete Word
Ctrl+Tab Cycle Windows
Ctrl+BackSpace Delete To Start Of Word
Ctrl+Shift+I Parameter Info Edit, Parameter Info
Ctrl+Shift+J List Constants Edit, List Constants
