DC-03/00/10/05/2013

INSTITUTE FOR AUTOPARTS & HAND TOOLS TECHNOLOGY, LUDHIANA.

MASTER LIST OF FORMATS

Minimum
S. Code Rev Effective Applicable
Format Name retention
No. No. No. Date on Deptt.
period

Page 1 of 6 APPROVED BY:

DC-03/00/10/05/2013
INSTITUTE FOR AUTOPARTS & HAND TOOLS TECHNOLOGY, LUDHIANA.
MASTER LIST OF FORMATS

10/03/0
1. Equipment Calibration Card FM-01 01 All Deptt. Forever.
8
Spectro Test Reports FM-02 00 03/08/0 T&E Deptt. 3 years.
2.
2
Micro Test Report FM-03 00 09/08/0 T&E Deptt. 3 years.
3.
2
Mechanical Test Report FM-04 00 03/08/0 T&E Deptt. 3 years.
4.
2
10/03/0
5. Document Change Note. FM-05 01 MR 3 Years.
8
Salt Spray Test Report FM-06 00 09/08/0 T&E Deptt. 3 years.
6.
2
Customer Enquiry / CR/ WO Tool 10/05/1
7. FM-07 00 MR,Admn. 3 Year.
Room & Cold Forming 3
Customer Enquiry / CR/ WO Training 10/05/1
8. FM-08 00 MR,Admn. 3 Year.
& Consultancy 3
10/05/1
9. Customer Enquiry / CR/ WO Design FM-09 00 MR,Admn. 3 Year.
3
Customer Enquiry WO / CR/ Heat 10/05/1
10. FM-10 00 MR,Admn. 3 Year.
Treatment 3
11. Breakdown Intimation Slip FM-11 01 10/03/0 All Deptt. 3 years.
8
10/03/0 T&E,HTTL,
12. Sample Test Log Register FM-12 01 3 Years
8 Cal., Met.
10/05/1
13. Material Gate Pass FM-13 00 Admn. 3 Years.
3
Quotation FM-14 00 10/05/1 Marketing 3 years.
14.
3
Sample /Materials Receipt and 10/03/0
15. FM-15 01 Marketing 3 years.
Dispatch Register 8
05/10/0
16. Work Order(MT,HTTL,T&E,Calibration) FM-16 04 Marketing 3 Years
9
10/05/1
17. Supplier Assessment Record FM-17 00 Purchase 3 Years.
3
10/05/1
18. Supplier History Sheet FM-18 00 Purchase 3 Years.
3
Purchase order FM-19 10/03/0 3 Years.
19. 01 Purchase
8
10/05/1
20. Equipment Maintenance Calendar FM-20 00 Maint. 3 year.
3
Equipment Maintenance Card FM-21 10/05/1 3 Years
21. 00 Maint.
3
Internal Quality Audit Plan FM-22 10/05/1 3 Years.
22. 00 3 MR

Equipment maintenance Complaint FM-23 10/05/1 Life long

23. 00 All Deptt.
Register 3
Article outgoing Register (Gate) FM-24 10/05/1 3 Year.
24. 00 Admn.
3
Calibration Calendar FM-25 10/03/0 3 Year.
25. 01 All Deptt.
8
Corrective and Preventive Action FM-26 02/02/1 3 Years.
26. 02 MR
0
27. Customer Complaint Log FM-27 01 10/03/0 MR Forever
8
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DC-03/00/10/05/2013
INSTITUTE FOR AUTOPARTS & HAND TOOLS TECHNOLOGY, LUDHIANA.
MASTER LIST OF FORMATS

Non-compliance Report FM-28 00 10/05/1 MR 3 Years.

28.
3
Internal Quality Audit Summery FM-29 10/05/1 3 Years.
29. 00 Q.M.
3
Internal Audit Check List FM-30 10/05/1 3 Years.
30. 00 Marketing
3
Internal Quality Audit Schedule FM-31 10/05/1 3 Years.
31. 00 MR
3
Agenda MR meeting FM-32 10/05/1 3 Years.
32. 00 MR
3
Job of
02/02/1
33. Training Record FM-33 02 MR,Admn. employe
0
e
10/03/0
34. Training Need Identification Record FM-34 01 MR 3 Years.
8
10/03/0
35. Training Calendar FM-35 01 MR,Admn. 3 Year.
8
10/03/0
36. Customer Feedback Form FM-36 01 Marketing 3 Years.
8

Applicabl Minimum
Code Rev Effective
S. No. Format Name e on retention
No. No. Date
Deptt. period

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DC-03/00/10/05/2013
INSTITUTE FOR AUTOPARTS & HAND TOOLS TECHNOLOGY, LUDHIANA.
MASTER LIST OF FORMATS

10/05/1
37. Visitor Entry Register FM-37 00 Admn. 3 Years.
3
10/05/1
38. Visitor Slip FM-38 00 Admn. 3 Years.
3
Employee Incoming and Outgoing 10/05/1
39. FM-39 00 Admn. 3 Years.
Register 3
Employee Outgoing /Short Leave 10/05/1
40. FM-40 00 Admn. 3 Years.
Gate Pass 3
10/03/0
41. Purchase Indent FM-41 00 Purchase 3 Years.
8
10/05/1
42. Store Requisition Slip FM-42 00 Store 3 Years.
3
10/03/0
43. Purchase Order Register FM-43 01 Purchase 3 Years.
8
10/05/1 Marketin
44. Stock Register FM-44 00 3 Years
3 g
TR,CF,D
Intimation slip to Account 10/05/1
45. FM-45 00 D,RPT,Tr 3 Years.
(TR,CF,DD,RPT,Trg.) 3
g
Material Receipt and dispatch Log 10/05/1
46. FM-46 00 HT 3 Years.
Register (HT) 3
T&E,HTT
Intimation slip to Account 05/10/0
47. FM-47 04 L, Cal., 3 Years
(T&E,HTTL, Cal., Met.) 9
Met.
48. Accommodation & Environmental FM-48 01 10/03/0 T&E,Met. 3 years.
8 Deptt.
Material Receipt and dispatch Log 10/05/1
49. FM-49 00 Purchase 3 Years.
Register (TR) 3
50. Competence record cum personnel FM-50 00 10/05/1 MR Till
authorization 3 service.
51. Inter Office Memo FM-51 00 10/05/1 All Till
3 Deptt. service.
52. Heat Treatment Test Report FM-52 00 10/05/1 HT Till
3 service.
53. Equipment Cal. Verification Plan FM-53 00 26/05/0 T&E Till
8 services
54. MVH Monthly Cal. Verification FM-54 00 26/05/0 T&E Till
8 services
55. BHN Hardness Tester Monthly Cal. FM-55 00 26/05/0 T&E Till
Verification 8 services

56. VICKER Hardness Tester Monthly 26/05/0 Till

FM-56 00 T&E
Cal. Verification 8 services
57. HRc Hardness Tester Monthly Cal. 26/05/0 Till
FM-57 00 T&E
Verification 8 services
58. UTM Machine Quarterly Cal. 26/05/0 Till
FM-58 00 T&E
Verification 8 services
59. Impact Machine Quarterly Cal. FM-59 00 26/05/0 T&E Till
Verification services
8
01/03/0
60. Intimation slip to Account(HT) FM-60 00 HT 3 Years.
4

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DC-03/00/10/05/2013
INSTITUTE FOR AUTOPARTS & HAND TOOLS TECHNOLOGY, LUDHIANA.
MASTER LIST OF FORMATS

10/05/1
61. Radiography Test Report FM-61 00 NDT 3 Years.
3
10/05/1
62. Ultrasonic Test Report FM-62 00 NDT 3 Years.
3

Minimum
S. Code Rev Effective Applicable
Format Name retention
No. No. No. Date on Deptt.
period
10/05/1
63. Dye Penetrant Test Report FM-63 00 NDT 3 Years.
3
Magnetic Particle Inspection Test 10/05/1
64. FM-64 00 NDT 3 Years.
Report 3
10/05/1
65. Eddy Current Test Report FM-65 00 NDT 3 Years.
3
10/05/1
66. Radiography Data sheet FM-66 00 NDT 3 Years.
3
Material Receipt and dispatch Log 10/05/1
67. FM-67 00 DD 3 Years.
Register (DD & RPT) 3
Material Receipt and dispatch Log 10/05/1
68. FM-68 00 TR &CF 3 Years.
Register (TR &CF) 3
10/05/1
69. Employee Short Leave gate Pass FM-69 00 Admn 3 Years.
3
10/05/1
70. Casual Leave Application Form FM-70 00 Admn 3 Years.
3
10/05/1
71. Sick Leave Application Form FM-71 00 Admn 3 Years.
3
10/05/1
72. Earned Leave Application Form FM-72 00 Admn 3 Years.
3
10/05/1
73. Short Term Training Log Register FM-73 00 Training 3 Years.
3
10/05/1
74. Job Card Tool Room FM-74 00 Tool Room 3 Years.
3
10/05/1
75. Test Observation Sheet FM-75 00 HTTL 3 Years.
3
10/05/1
76. Management Review Record FM-76 00 MR 3 Years.
3
10/05/1
77. Article Incoming Register (Gate) FM-77 00 Admn. 3 Years.
3
10/05/1
78. X-ray film developer & fixture check FM-78 00 NDT 3 Years.
3
10/05/1
79. Document Issue Record. FM-79 00 MR Forever.
3
10/05/1
80. Bevel Protector observation format FM-80 00 Calibration 3 Years
3
10/05/1
81. Bore Gauge observation format FM-81 00 Calibration 3 Years
3
10/05/1
82. Depth Gauge observation format FM-82 00 Calibration 3 Years
3
Dial Thickness gauge observation 10/05/1
83. FM-83 00 Calibration 3 Years
format 3
10/05/1
84. Dial gauge observation format FM-84 00 Calibration 3 Years
3
10/05/1
85. Filler gauge observation format FM-85 00 Calibration 3 Years
3
Page 5 of 6 APPROVED BY:
DC-03/00/10/05/2013
INSTITUTE FOR AUTOPARTS & HAND TOOLS TECHNOLOGY, LUDHIANA.
MASTER LIST OF FORMATS

10/05/1
86. Height gauge observation format FM-86 00 Calibration 3 Years
3
Length plug gauge observation 10/05/1
87. FM-87 00 Calibration 3 Years
format 3
10/05/1
88. Micrometer observation format FM-88 00 Calibration 3 Years
3
10/05/1
89. Plain Plug Gauge observation format FM-89 00 Calibration 3 Years
3
10/05/1
90. Plug gauge observation format FM-90 00 Calibration 3 Years
3
10/05/1
91. Radius gauge observation format FM-91 00 Calibration 3 Years
3
10/05/1
92. Slip gauge observation format FM-92 00 Calibration 3 Years
3
10/05/1
93. Snap Gauge observation format FM-93 00 Calibration 3 Years
3
Thread plug gauge observation 10/05/1
94. FM-94 00 Calibration 3 Years
format 3
Thread ring gauge observation 10/05/1
95. FM-95 00 Calibration 3 Years
format 3
10/05/1
96. Vernier caliper observation format FM-96 00 Calibration 3 Years
3
10/05/1
97. Inspection observation sheet FM-97 00 Inspection 3 Years
3

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