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Invoicing System Flowchart | PDF | Invoice | Business
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Invoicing System Flowchart

1. The document describes several supplier-related processes in a software system, including creating, updating, inactivating, and searching for suppliers and related records like sites and invoices. 2. Each process follows a similar flow: search for a record by key, validate input data, check for existing records, assign a sequence value, and commit changes to the database. 3. Error messages are displayed if validation or existence checks fail, otherwise new records are added or existing ones updated in the database.

Uploaded by

Mahmoud Hadiya
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
164 views28 pages

Invoicing System Flowchart

1. The document describes several supplier-related processes in a software system, including creating, updating, inactivating, and searching for suppliers and related records like sites and invoices. 2. Each process follows a similar flow: search for a record by key, validate input data, check for existing records, assign a sequence value, and commit changes to the database. 3. Error messages are displayed if validation or existence checks fail, otherwise new records are added or existing ones updated in the database.

Uploaded by

Mahmoud Hadiya
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Create New Supplier

Start

Input Supplier Data

Assign new
sequance value to
Did the supplier validate the
No supplier
already exist required data
and commit the
data

Yes

show error End


message
Update Supplier

Start

Search for supplier

commit the new


Validate the New
Supplier Exist Yes data to the
Data
database

No

show error End


message
Inactive Supplier

Start
No

Validate the
show error inactive date is
message greater or equal
Search for supplier
sysdate

Yes

Enter inactive date


No
commit the new
Supplier Exist Yes data to the
database

Check if there
No any unpaid
invioces or
prepayment
show error show warning
message message End
Yes
Create Supplier Site

Start

Yes

check if the site


Search for supplier already exist
show error
message

No

commit the new


Supplier Exist Yes add new site data to the
database

No

show error End


message
Update Supplier Site

Start

No

Check the new


Search for supplier data is valied
show error
message

Yes

commit the new


Supplier Exist Yes Update the site data to the
database

No

show error End


message
Inactive Supplier Site
Start

No

Search for supplier Validate the


show error inactive date is
message greater or equal
sysdate

Yes
No

Supplier Exist Yes Enter inactive date

commit the new


data to the
database

No

Check if there
any unpaid
show error invioces or
message prepayment

show warning
Yes message End
Create New Supplier Invoice
Start

Input invoice header


validate the
show error invoice header
message data

check if the
No invoice number
Yes is already used No
with the same
supplier
check if the
check the Assign new
supplier site have
any avaliable
No invoice amount sequance value to
prepayment >0 show error invoice
Yes
message and commit the
data

Yes

Input invoice Lines


show hint cotain the
prepayments
numbers Commit the data

Yes
check the
lines total is
Update the items equal invoice
Check the
header total
quantity in the Yes item type is
inventory inventory No

No
show error
message
End
Create New Supplier Prepayment
Start

validate the
prepayment
header data
Input Prepayment
header
check if the Assign new
prepayment
sequance value to
number is
already used
No invoice
with the same and commit the
supplier data
show error
message
check the
prepayment Yes Input prepayment
amount > 0 Lines

No

Commit the data


check the
show error lines total is
Yes
message Yes equal No
prepayment
header total
show error
End message
Update Supplier Invoice
Start

No
Search for the invoice

check if the
invoice number Check the
is already used No invoice
show error with the same amount > 0
message supplier
Update the needed
fields
show error message
Yes
Yes

Check the
invoice status
is not final Update the data
check the
No Yes lines total is
equal invoice
No
header total
show error
show error message
End
message
Delete Supplier Invoice

Start

Search for the invoice

Check the
Delete the invoice
invoice status Yes
header and lines
is not final

No

show error
End
message
Cancel final Supplier Invoice

Start

cancel invoice

Search for the invoice

No
No Set the line amount
and price to zero

Check if the
invoice is paid
Check if the
payment is
reconciled

cancel the payments Yes


Set the header total
End
to zero
Unreconcile the
payment
Create Supplier Credit Memo
Start

Assign new
sequance value to
Credit Memo
and commit the
data
validate the Credit
Input Credit Memo
Memo header
header
data

check if the
Credit Memo No
number is Input Credit Memo
already used Lines
Yes with the same
supplier
check the show error
invoice amount message
<0
Yes
check the
lines total is
Commit the data Yes equal Credit
Memo header
No total
No

show error
message End show error
message
Apply Credit Memo to invoice
Start

Search for Credit


memo

Correct the invoice


choose invoice to enter the correction INV items and
apply amount quantity cost in the
inventory

Yes End
apply the
credit memo to
whole invoice

enter the correction


No
amount and quantity
Pay supplier invoice

Start

Search for not paid or


partial paid invoice

choose invoice to pay

update the invoice


paid amount

Enter the payment End


Open payment form
fileds
Apply prepayment to invoice
Start

Search for invoice

show the avaliable update the


prepayment for the prepayment as fully
supplier applied

Check the
prepayment
End
add the amount want avaliable
to apply amount != 0

Update the invoice Update the


paid amount with the prepayment applied
applied amount and avaliable amount
Create supplier Payment
Start

input payment data

Check the
payment type

Check the Check the


amount < 0 amount > 0

input payment data


Create supplier Payment
Start

input payment data

Check the
payment type
Refund Normal

Check the Check the


amount < 0 amount > 0

No Yes No Yes

Show error massage Show error massage

End
Void supplier Payment
Start

Search for payment split the payment


Check the
from the invoice and
payment related Invoice
transactions mark the invoice as
unpaid or partial paid
Update the paymet
No status to voided
Check if the prepayment
payment is
reconciled
check if the split the payment
prepayment from the prepayment
applied to
No and mark the
Yes prepayment as
invoice
unpaid or partial paid

Show error message

Yes Show error message End

Un reconcile the
Continue? Yes
payment

No
Create New Customer

Start

Input Customer Data

Assign new
sequance value to
Did the Customer validate the
No Customer
already exist required data
and commit the
data

Yes

show error End


message
Update Customer

Start

Search for Customer

commit the new


Validate the New
Customer Exist Yes data to the
Data
database

No

show error End


message
Inactive Customer

Start
No

Validate the
show error inactive date is
message greater or equal
Search for Customer
sysdate

Yes

Enter inactive date


No
commit the new
Customer Exist Yes data to the
database

Check if there
No any unpaid
invioces or
prepayment
show error show warning
message message End
Yes
Create Custmer Site

Start

Yes

check if the site


Search for Customer already exist
show error
message

No

commit the new


Customer Exist Yes add new site data to the
database

No

show error End


message
Update Customer Site

Start

No

Check the new


Search for Customer data is valied
show error
message

Yes

commit the new


Customer Exist Yes Update the site data to the
database

No

show error End


message
Inactive Customer Site
Start

No

Search for Customer Validate the


show error inactive date is
message greater or equal
sysdate

Yes
No

Customer Exist Yes Enter inactive date

commit the new


data to the
database

No

Check if there
any unpaid
show error invioces or
message prepayment

show warning
Yes message End
Create New Customer Invoice
Start

validate the
show error invoice header
Input invoice header
message data

check if the
No invoice number
Yes is already used No
with the same
Customer
check the Assign new
invoice amount sequance value to
check if the >0
Supplier site have No show error invoice
Yes
any avaliable message and commit the
prepayment data

Yes Check the


Inventory item item type
Input invoice Lines

Show the avaliable


show hint cotain the
item quantity
prepayments
numbers

Service

avaliable
quantity > 0
No Show error message

Yes

Commit the data

check the
Yes
lines total is
Update the items equal invoice
Check the
header total
quantity in the Yes item type is
inventory inventory No

No
show error
message
End
Create New Customer Prepayment
Start

validate the
prepayment
header data
Input Prepayment
header
check if the Assign new
prepayment
sequance value to
number is
already used
No Prepayment
with the same and commit the
supplier data

check the
show error
prepayment Yes Input prepayment
message
amount > 0 Lines

No

Commit the data


check the
show error lines total is
Yes
message Yes equal No
prepayment
header total
show error
End message
Update Customer Invoice
Start

No
Search for the invoice

check if the
invoice number Check the
is already used No invoice
show error with the same amount > 0
message Customer
Update the needed
fields
show error message
Yes
Yes

Check the
invoice status
is not final Update the data
check the
No Yes lines total is
equal invoice
No
header total
show error
show error message
End
message
Delete Customer Invoice

Start

Search for the invoice

Check the
Delete the invoice
invoice status Yes
header and lines
is not final

No

show error
End
message

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