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Paperless Library Management System

P. R. Desai1, Tanmay Shedbale2, Sejal Kole2, Vijaya Patil2*, Arati Pawar2, Prachi Devarshi2
1
Professor, Department of Information Technology, Dr. J. J. Magdum College of Engineering,
Jaysingpur, Kolhapur, Maharashtra, India
2
Student, Department of Information Technology, Dr. J. J. Magdum College of Engineering,
Jaysingpur, Kolhapur, Maharashtra, India

*Corresponding Author: vijayapatil1110@gmail.com

ABSTRACT Library Management System"(PLMS), will run

This paper is based on a very new and easy- on the college network and users can check out
to-handle feature of the college's library books at their convenience. They will search for
management system. It is designed using books on a laptop that is hooked up to the
.NET, HTML, CSS as the front end and SQL college network. Professors will issue and
as the backend. This web application receive books. This system is employed to
manages the college information, students' overcome the complete drawbacks that students
information, lecturers' information, and and professors currently face, and create
library staff members' information to keep complete atomization of the manual or
track of authorized users of the system. It has semiautomatic methods of a library management
question papers and answer papers which are system. Improve the search facility. It has high
sorted by department and subjects for the effectiveness and long operating life, providing a
betterment of students. It contains every low-cost mailing advantage. Members and
detail of a book which is available in the library employees ought to get all the knowledge
library. Using a barcode scanner, details of in a brief time. They ought to be capable of
the user can be obtained for further using a code reader for straightforward book
evaluation. The main purpose of this paper is issues and receiving methods. Students, i.e.
to provide users with details of available users, ought to have restricted and read-only
books in the library, issue/return books, and access to the system. They also ought to be
notify the users of their respective due dates ready to read member profiles and deal with
for the issued books through the mail. It also information that pertains solely to them. The
possesses an automated mailing system. This admin ought to be ready to enter or update
paper is fully automated. master data like publisher's details, authors, and
book details into one interface solely, with all
Keywords-- Barcode Scanner, Improving necessary product data. The application ought to
Productivity, SQL, Mailing System, Paperless support the aptitude to use a multi-user setting.
Library Management System Faculty libraries like ascendible infrastructure,
role-based secure access, high performance, and
reliability to confirm seamless access to library
INTRODUCTION information. Mobile and digital libraries
eliminate paper-based processes and
Over the last few years, digital libraries maintenance overheads, improving productivity,
have been used increasingly as they provide reducing operating costs, and saving time. The
efficient and quick working strategies for the Paperless library management system (PLMS)
library with a decrease in manual efforts, and benefits provide online and offline storage,
thereby provide errorless records for the automatic backups, and straightforward upgrades
librarian. Specific issues faced by manual library to change and enhance the educational method.
management need to be eradicated to provide a
better implementation of the system. This Features
software is becoming more and more important
as they work much more effectively than  Admin can easily search book author, Title,
desktop or manual means. This paper, "Paperless Accession No., Publication, and update the

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 Journal of Volume-6, Issue-2 (May-August, 2021)
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data of book or user and also admin can and book information, and generate reports that
filter data category wise. help the library staff know the status of the
 Multiple users can log in simultaneously in library departments and advise the management
the system. to work accordingly.
 Track user records with the help of a This article proposes an innovative DL
barcode. architecture that aims to create a DL model that
 Admin can access information like functions as an integrated system to preserve,
management reports and stocks in a faster manage, and use complex multimedia digital
and easier way and as well as obtain
objects [6].
accurate and faster results from statistical
This article covers every aspect of
analyses.
barcode technology and its advantages in
 Provides more security for sensitive
information. implementation in the library. Using a barcode
 Email: Admin can send Emails to the system can increase accuracy in data collection,
defaulters from the software. save time, and improve efficiency in various
 Quick search engine. operations, and also minimizes errors at the
circulation desk [7].
RELATED WORK
METHODOLOGY
This research [1] work proposes the Problem Definition
design, implementation, and use of a Digital
Library System (DLS), which focuses on the The problem is that students have to
collection of digital objects which includes give applications to register themselves in the
visual materials, text, audio/video materials, and library. Both students & Librarians have to
store them in electronic media formats, along maintain library cards. Students need to stand in
with techniques for the organization and a queue and wait for their number to issue,
retrieval of the files and media confined to the return, or renew the book. Also, it is difficult for
library collection and making them available librarians to maintain all the data in the library.
online, in a searchable form. In the same way, Students have to search for books in the library
Julian [3] described an approach to modeling physically.
and evaluating the availability of a digital
library. Techniques to be used
The study in this paper [5] focuses on Hardware
the system that is planned to be registered less,
which helps the admin perform all the activities 1. Core 2 duo or latest processor computer.
related to the library efficiently within a limited 2. Minimum 120 GB of storage.
period. The documentation of every transaction 3. Minimum of 2GB of ram.
between the user and the library is done through 4. Barcode reader machine.
the built-in database connections and provides
authenticated and authorized transactions. The Software
research paper [2] aims in the same manner as
the previous paper [5] at managing the 1. Server Side
collection, circulation, membership, and online  SQL Server 2008.
visitor access. The paper also consists of the  Visual Studio
same working strategies which work using a 2. Client Side
barcode scanner and has an advanced feature  Any Computer/Laptop with Any Browser
like providing a notification facility to students for both Admins & students.
[8]. 3. Programming Languages
The objective of this paper [4] is to keep  HTML, CSS, JAVASCRIPT,
track of transactions in the library, speed up the BOOTSTRAP, C #
processes of searching for materials, valid users,

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Advantages 8. No more trips to the library to check book

availability.
1. No need to handle Library cards as they
carry their ID card along with them. Disadvantages
2. Quick operations.
3. Easy implementation 1. Only operational on college networks or
4. Time-saving. Wi-Fi and during college timings.
5. Low maintenance efforts. 2. Database Server Crashes.
6. High reliability. 3. Students can use the system only during
7. Data integrity. college hours like downloading files, notes,
etc.

SYSTEM ARCHITECTURE

Figure 1: System Architecture.

The basic structure of the system performed by the user/Administrator. The

includes an Admin, a user, i.e., faculty/student, a database stores all the information, including the
server, and a database. The Admin/librarian has library data and the users' data as well.
access to the overall system as shown in Fig. 1.
They are provided with highly secured features FLOWCHART
as they can access the database system of the
PLMS. Users can only access the primary For both the admin and the users, to log
features, like viewing book availability, in to the system, they are required to first
issuing/returning books, and checking the fines register themselves in the system, after which an
applicable. All the operations/services are email is sent to the user, which includes their
performed and provided by the server. The login credentials, i.e., ID and password, through
server interacts with the database, which acts as which they can log in to the system as and when
a data storage system for all the operations to be needed as shown in Fig. 2.

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Figure 2: Flowchart of the system.

Librarian all the primary features of the application, like

issuing/returning books and paying fines if
The admin is provided with some extra applicable. The students are provided a
features to handle various working procedures, maximum of 2 books and the faculty members
like adding/removing books from the database, are provided a maximum of 4-5 books. Both of
registering users to the system, regulating them need to request a book to issue it. The
incoming/outgoing books, contacting students, requests are sorted using a priority queue. The
etc. Librarians are also given access to the request will be accepted by the librarian when
backend of the application to manage any the book becomes available and the user is
possible issues, like cancelling Issue Requests notified to issue the book. If the user fails to
that were made in error by a student. issue the book within the given period, then the
book is provided to the next user in the queue. In
User this case, the user needs to request it again. For
returning an issued book, a period of 7 days is
As soon as the user logs in, he is allotted, after which a fine is applied to the user.
directed to the home page where he can access An email is sent to the user on the 6th day as a

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 Journal of Volume-6, Issue-2 (May-August, 2021)
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reminder of the due date of the issued book Barcode Scanner

along with a warning of the penalty.
The barcode, present on the identity
Database cards of the students and faculty members,
contains the identification number, i.e., PRN
All the required and important data number, of the students, which can be compared
about books, students, faculty, and library by the microcontroller to match the information
members is stored in the database. The user which is registered against it. The use of barcode
database stores the personal details of the user, can increase the accuracy of data collection. An
like name, photo, mail ID, department, etc., ideal-sized barcode can store 20-25 ASCII
which are fetched during registering in the characters, which is sufficient for storing ID and
system. The database checks the user credentials other necessary details. Once the barcode is
to meet authentication. The Book database scanned, the details of that particular person, like
contains book details like name, book accession issued books, due dates, returned dates, etc., can
number, author, edition, cost, etc. Through SQL be obtained by the admin.
queries, the system can access the data from the
database. We have used the SQL Server 2008
database for our paper.

MODULE DESCRIPTION

Figure 3: Pre-registration.

This is the first interface that appears transactions like adding a book, view the issued
after opening the Library Management System. book, returned book details, etc. He also keeps
It is designed only for the admin to log in or records of user information like adding them to
register to the system and access the system as the system, users who have issued books,
shown in Fig. 3. The librarian maintains and defaulter lists, etc.
controls the whole system. He can monitor book

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Figure 4: Registration.

This page is designed for students and Password are sent to the users after their
teachers to register themselves in the system. registrations are confirmed. They can view the
They are required to enter their details and the details of available books, request books, view
details are stored in the database. The return dates and due amounts from the library.
confirmation mails of their login ID and

Figure 5: Book Request.

Through this page, users can check the book requests are prioritized by whoever first
availability of the required book and accordingly requests the book just like the FIFO Queue.
request the desired book from the librarian. The They are notified once the book is available to

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 Journal of Volume-6, Issue-2 (May-August, 2021)
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issue from the library and they can issue the book from the library manually as in Fig. 5.

Figure 6: Report.

Users can provide their Login ID and by can enter the due amount if any and can issue,
clicking on the Show button they can see the return or renew a book as in Fig. 6.
requested book list, list of issued books. They

Figure 7: Mail.

This module represents an example of a By conducting proper analysis and

mail that is sent to the user after the registration testing of the developed system, it is safe to
is confirmed by the system as shown in Fig. 7. conclude that the system is an efficient,
independently usable, and reliable Library
CONCLUSION Management System with low-cost maintenance.
A lot of users’ time is saved as the library

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system can be accessed from any corner of the and Research Publications, 9(12), 874-883,
college using their PC and they do not need to Available at: http://www.ijsrp.org/research-
stand up in the queue for their turn. However, a paper-1219.php?rp=P969509.
few procedures, like book update procedures, 2. Mira Ziveria, Elvander (2016). Web-Based
removal of the book, etc., must be done Biblical Library Information System
manually by the librarian. Lembaga Alkitab Indonesia, IEEE, 2016
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Computer Science and Software
FUTURE SCOPE Engineering (JCSSE),
DOI: 10.1109/JCSSE.2016.7748900.
1. Chatbot for users with administrators to 3. Julian Araujo, Paulo Maciel, Matheus
enquire regarding any queries or with Torquato (2014). Availability Evaluation of
placed students who have gained jobs to Digital Library Cloud Services, IEEE, 2014
talk about placement strategies. 44th Annual IEEE/IFIP International
2. We hope to delve into the integration of the Conference on Dependable Systems and
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submission facility can be provided. Nigeria, AJIT,
DOI:10.3923/ajit.2011.335.340.
5. Dayanand G Savakar, Ravi Hosur (2016).
ACKNOWLEDGEMENT Automation of Department Library System,
Informative Article Computer Science &
We are extremely grateful and indebted Engineering, 5(6), 635-637, Available at:
to our guide, Prof. P. R. Desai, who is currently https://www.ijsr.net/get_abstract.php?paper
working as an Assistant Professor in the _id=NOV164176.
Information Technology Department, for being a 6. D. Redavid, S. Ferilli (2014). An Integrated
source of inspiration and for her constant support Management System for Multimedia
of this paper. We would like to express our Digital Library, Procedia Computer
gratitude for her constant constructive criticism Science, 38, 128-132,
and valuable suggestions, which helped us https://doi.org/10.1016/j.procs.2014.10.021.
greatly. Benefit a lot while developing the paper 7. Dr. Gurdev Singh, Mrs. Monika Sharma
on "Paperless Library Management System". I (2013). Barcode technology and its
application in libraries and Information
am thankful to Prof. R. A. Sanadi, Head, and the
centers, International Journal of Next
Department of Information Technology for Generation Library and Technologies, 1(1),
providing the necessary facilities for the Available at:
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thanks to our college, Dr. J. J. Magdum College hnology%20and%20its%20application%20i
of Engineering, Jaysingpur, for their n%20libraries%20and%20Information%20
encouragement, which helped us to complete our centers.pdf.
paper successfully. 8. Praveen Kote, Raman Kolekar (2012).
Advance Library Management System,
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