El-Shorouk Academy
The Higher Institute of Engineering
Communications and Computers Engineering Department
Business Management and
Communication & Presentation Skills
HUM151
Academic Year (2023-2024)
Dr. Sameh A. Fathy
Lecturer at Communications & Computers Dept.
Higher Institute of Engineering
Shorouk Academy (SHA)
Email: sameh.fathy.eg@ieee.org
s.fathy@sha.edu.eg
Mob.: +201001413832
Lectures 3-4
Time Management
Part II
Time Management Strategies
Time Management Strategies (Cont.)
2. Scheduling Protected Time:
▪ Emails, telephone calls, meetings, and administrative tasks can
fill your schedule and make you inefficient if you allow it.
▪ Grouping like tasks on the same day will increase your chances
of being able to have protected time for reading and writing.
▪ The more diligent and consistent you are about your protected
time the easier it will be to institute an action plan and meet
your goals.
Time Management Strategies (Cont.)
2. Scheduling Protected Time (Cont.):
▪ Eliminating Distractions:
➢ It is important for you to identify the things that distract you.
➢ You may be surprised how much work you can finish in an
hour of uninterrupted time.
➢ Try hard to finish one task before jumping to another.
➢ The more you are able to fully concentrate and commit to
the work you are doing in a scheduled time period, the faster
you will be able to complete the task.
Time Management Strategies (Cont.)
2. Scheduling Protected Time (Cont.):
▪ Buffer Time:
➢ Planning for the unexpected is a helpful way to keep
yourself on time and on target toward meeting your goals.
➢ For Example: When traveling during the winter months, it
is always helpful to build in a day or two of buffer time
between your planned return and important face-to-face
meetings.
Time Management Strategies (Cont.)
2. Scheduling Protected Time (Cont.):
▪ Buffer Time (Cont.):
➢ Rescheduling important meetings wastes everyone’s time.
Not only do you have to inform everyone that you will miss
the meeting, you then have to repeat the process of reviewing
meeting materials and goals and finding available dates, and
conference rooms, etc.
Time Management Strategies (Cont.)
2. Scheduling Protected Time (Cont.):
▪ Email:
➢ It is tempting to check email every minute or every hour.
This is a form of distraction that can significantly hinder task
completion.
How to Overcome Your Email Addiction?
Time Management Strategies (Cont.)
3. Goal Setting:
▪ The process of goal setting relates to directing your decisions
toward success and building motivation to achieve your goals.
▪ The SMART concept states that your goals should be:
(1) Specific,
(2) Measurable,
(3) Attainable,
(4) Rewarding, and
(5) Timely
Time Management Strategies (Cont.)
3. Goal Setting (Con.):
▪ Completing Large Tasks:
➢ Many times we find ourselves in situations where we have
to get something done, but we either do not enjoy the task,
don’t have the resources (e.g., time, knowledge, energy).
➢ The best approach is to divide the task into manageable
parts. There are three useful steps in dividing large tasks:
1. Identify the activities associated with the final completion
of the task. Sit down and write out the steps necessary to
complete the task.
Time Management Strategies (Cont.)
3. Goal Setting (Con.):
▪ Completing Large Tasks (Cont.):
2. Allocate time for subtasks. Take your list of actions or
subtasks and begin allocating time and dates to complete
them.
3. Execution of subtasks ( each subtask you complete
should give you a sense of accomplishment. This helps
to keep you motivated and on target toward achieving
the larger goal).
Time Management Strategies (Cont.)
4. Maximizing Efficiency:
▪ The key to maximizing efficiency is being organized;
multitasking when possible; and keeping a clear, positive drive
toward meeting your goals.
▪ Get Organized:
➢ You can waste a lot of time during your day due to dis-
organization.
➢ Lack of organization can hold you back from achieving your
goals, block creativity, add stress to your life, and prevent
you from being productive and effective.
Time Management Strategies (Cont.)
4. Maximizing Efficiency (Cont.):
▪ Multitasking:
➢There are two camps when it comes to advice on multitasking
– the true believers and the naysayers.
➢The naysayers believe multitasking makes you lose your focus
and risks not getting any work done. Having multiple un-
finished tasks creates stress for some people, but prevents
boredom for others.
Time Management Strategies (Cont.)
4. Maximizing Efficiency (Cont.):
▪ Think Positive:
➢Worrying about your goals and tasks steals energy and wastes
time.
➢None of the time management strategies will work if you are
distracted by negative thoughts.
➢ A useful strategy is to talk to someone. Spouses, colleagues, a
nd friends can help you address your concerns efficiently and
help you get back on track.
THANK YOU
