Test Script
SAP S/4HANA Cloud - 26-12-23
Predictive Commitments Management (2I3_IN)
PUBLIC
Table of Contents
1 Purpose 2
2 Prerequisites 3
2.1 System Access 3
2.2 Roles 3
2.3 Master Data, Organizational Data, and Other Data 3
2.4 Business Conditions 4
3 Overview Table 5
4 Test Procedures 6
4.1 Analytics 6
4.1.1 Commitment Management by Cost Center 6
4.1.2 Commitments by Cost Center 7
4.1.3 Monitor Projects via Project Budget Report 8
5 Appendix 11
5.1 Process Integration 11
5.1.1 Preceding Processes 11
5.1.2 Succeeding Processes 11
1 Purpose
Overview
Commitment management is part of the cost monitoring process. Commitment items for projects are triggered by material purchase requisitions and purchase orders and are reduced by various
business transactions such as goods receipt. A project cost report shows commitments versus plan and actual costs.
If this scope item is activated and the prerequisite scope item of Project Financial Control (1NT) is performed, the Project Financial Controller can monitor purchase order commitments against
plan and actual costs in a report.
If the scope item is activated, and the prerequisite scope item of Overhead Cost Accounting (J54) is performed, the Cost Accountant-Overhead can monitor purchase order commitments by cost
center and cost element in a report.
This document provides a detailed procedure for testing this scope item after solution activation, reflecting the predefined scope of the solution. Each process step, report, or item is covered in its
own section, providing the system interactions (test steps) in a table view. Steps that are not in scope of the process but are needed for testing are marked accordingly. Project-specific steps must
be added.
Note Values in this test script (decimal notation, date formats, and so on) are presented in U.S. standard notation. If your test system is set up to use a different notation, enter values as
appropriate.
Predictive Commitments Management (2I3_IN)
Purpose PUBLIC 2
2 Prerequisites
This section summarizes all prerequisites needed to conduct the test in terms of system, users, master data, organizational data, and other test data and business conditions.
2.1 System Access
The test should be conducted with the following system:
System Details
System Accessible via the SAP Fiori launchpad. Your system administrator provides you with the URL to access the various apps assigned to your role.
2.2 Roles
Create business roles using the following business role templates delivered by SAP and assign them to your individual test users.
Alternatively, if available, you can use the following spaces delivered by SAP. You create a space with pages containing predefined essential apps and assign it to the business role. You then assign
this business role to your individual users.
For more information, refer to How to Create a Business Role from a Template in the product assistance for SAP S/4HANA Cloud.
Name (Role Template) ID (Role Template) Name (Launchpad Space) ID (Launchpad Space) Log On
Project Financial Controller SAP_BR_PROJ_FIN_CONTROLLER Project Control - Finance SAP_BR_PROJ_FIN_CONTROLLER
Cost Accountant - Overhead SAP_BR_OVERHEAD_ACCOUNTANT Overhead Accounting SAP_BR_OVERHEAD_ACCOUNTANT
2.3 Master Data, Organizational Data, and Other Data
The organizational structure and master data of your company has been created in your system during activation. The organizational structure reflects the structure of your company. The master
data represents materials, customers, and vendors, for example, depending on the operational focus of your company.
Use your own master data or the following sample data to go through the test procedure.
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Prerequisites PUBLIC 3
Data Sample Value Details Comments
Controlling Area A000 A000
Company Code 1810 1810
2.4 Business Conditions
Before this scope item can be tested, the following business conditions must be met.
Scope Item ID Business Condition
1NT - Project Control - Finance or At least one of these business conditions must be executed for this test script.
J54 - Overhead Cost Accounting
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3 Overview Table
This scope item consists of several process steps provided in the table below:
Note If your system administrator has enabled spaces and pages on the SAP Fiori launchpad, the homepage will only contain the essential apps for performing the typical tasks of a business
role.
You can find all other (searchable) apps not included on the homepage using the search bar (2434549).
If you want to personalize the homepage and include the hidden apps, navigate to your user profile and choose App Finder.
Process Step Business Role App/Transaction Expected Results
Commitment Management by Cost Center [page ] 6 Cost Accountant - Overhead Commitments by Cost Center (F3016) A report showing commitments on the purchasing side for cost centers is displayed.
Commitments by Cost Center [page ] 7 Cost Accountant - Overhead P&L - Plan/Actual/Committed (W0170) A report showing plan, actual, and commitments for the cost object is displayed.
Monitor Projects via Project Budget Report [page ] 8 Project Financial Controller Project Budget Report - Line Items (F3378) You can monitor projects and view the Project Budget report.
Predictive Commitments Management (2I3_IN)
Overview Table PUBLIC 5
4 Test Procedures
This section describes test procedures for each process step that belongs to this scope item.
Note Depending on the prerequisite scope item performed, different steps apply. If performing J54, proceed to step: Commitment Management by Cost Center [page ] 6. If performing 1NT
proceed to step: Monitor Projects via Project Budget Report [page ] 8.
4.1 Analytics
4.1.1 Commitment Management by Cost Center
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID <X.XX> Testing Date:
Tester Name: Duration:
Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
This report allows visibility of purchase order commitments to be viewed by cost center and cost elements.
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Procedure
Test Step Test Step Name Instruction Expected Result Pass / Fail / Com-
# ment
1 Log On Log onto the SAP Fiori launchpad as a Cost Accountant - Over- The SAP Fiori launchpad displays.
head.
2 Access the SAP Fiori Open Commitments by Cost Center (F3016). The Commitments by Cost Center (F3016) screen displays.
App
3 Selection Criteria Make the following entries:
Ledger: 0L
Plan Category: PLN
Company Code: 1810
Fiscal Year: <Current year>
4 Choose Choose Go. A report showing commitments on the purchasing side for the cost centers is dis-
played.
4.1.2 Commitments by Cost Center
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID <X.XX> Testing Date:
Tester Name: Duration:
Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
This report shows the plan, actual, and committed data to be viewed by cost center and cost elements.
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Procedure
Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment
1 Log on Log on to the SAP Fiori launchpad as a Cost Accountant - Overhead. The SAP Fiori launchpad displays.
2 Access the SAP Fiori App Open P&L - Plan/Actual/Committed (W0170). The Commitments by Cost Center screen displays.
3 Selection Criteria Make the following entries and choose Go: A report showing plan, actual, and commitments for the cost object displays.
Key Date: <today's date>
Ledger:0L
Plan Category: PLN
Fiscal Year of Ledger: <Current fiscal year>
G/L Account Hierarchy: 0102/YCOA/YBA000_CE
Company Code: 1810
Cost Center: <enter your desired cost center>
4.1.3 Monitor Projects via Project Budget Report
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID <X.XX> Testing Date:
Tester Name: Duration:
Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
In this activity, you can analyze the cost structure of your project and check planned budget.
Based on the budget availability profile selected during the project creation, you can see the budget consumption report for a particular fiscal year or overall project duration.
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Prerequisites
If you intend to use Project Budget, make sure that you activate the non-standard scope item Predictive Commitments Management (2I3) which is a prerequisite for budgeting. Once activated,
commitment management ledger 0E is active and applicable for all company codes and countries. These commitments are updated in Extension Ledger 0E (predelivered) in ACDOCA table. Com-
mitments are reduced by various business transactions such as goods receipt. The default content for Project Budgeting utilizes profiles PS001 and you can either update this profile or create your
own profile via the configuration activity Maintain Budget Availability Control Profile for Projects.
Ensure that you perform the Preliminary Steps of this document to update the following:
● Maintain Financial statement YPS2
● Tag ACT_COST which is mandatory for G/Ls relevant for Budget check. Commitment/Budget works for stock and non-stock purchase orders.
● Maintain Financial Statement Versions (FSV)
● Assign Semantic Tags for FSV
● Set Report Relevancy
● Replicate Runtime Hierarchy. Make sure G/Ls relevant for Budget are part of this structure.
To view commitments in the report, an open purchase order and/or requisition must exist. For details on creating purchase orders, refer to Consumable Purchasing (BNX).
Procedure
Test Test Step Name Instruction Expected Result Pass /
Step Fail /
# Com-
ment
1 Log On Log on to the SAP Fiori Launchpad as a Project Financial Controller . The SAP Fiori Launchpad displays.
2 Access App Open Project Budget Report (F3377) The Project Budget Report - Overview screen displays.
3 Enter Selection Criteria In the upper area, make the following entries and choose Go. Details of the project structure and the corresponding planned budget display.
Project : <Refer the respective project created in the Create
Project section>
Note The aggregated and non- aggregated costs of the selected project
Example O.000001 (for Overhead Project) are displayed. In the budget report, you would see the assigned value
I.000001 (for Investment Project) (Commitment +Actual) and available budget (Budget-Assigned Value)
based on which you can analyze the project.
R.000001 (for Revenue Project)
S.000001 (for Statistical Project)
Planning Category: Plan
Fiscal Year: Current year
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Test Test Step Name Instruction Expected Result Pass /
Step Fail /
# Com-
ment
4 Navigation to Project Budget Select the project in the table, and choose View Details. All the plan, actual, and budget costs display.
Report - Line items; view de- On the Project Budget Report - Line items screen, check the financials using drill-
tails of different cost down and filter possibilities.
Note In the Standard section, the information is shown in the Compact Filter
view by default.You can also change it to Visual Filter view to get an easy under-
standing of overall costs of the project. This visual depiction helps the stakehold-
ers to get an overview of the project.
5 Navigation to Project Budget In the Project Budget Report - Line items screen, once you ensure all required search The cumulative actual costs, commitments and budget posted on the project
Report- Line items: view fields are filled, you can see the different cost items recorded on the project as display.
graphical representation of dif- graphical representations, such as the bubble chart, bar graph and pie chart.
ferent costs
Note You can see the details of the cost items by hovering the cursor on the
graphs.
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5 Appendix
5.1 Process Integration
The process to be tested in this test script is part of a chain of integrated processes.
5.1.1 Preceding Processes
Complete the following processes and conditions before you start with the test steps:
Process Business Condition
1NT Project Financial Control
5.1.2 Succeeding Processes
After completing the activities in this test script, you can continue testing the following business process:
Process Business Condition
BNA Period-End Closing - Projects
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Appendix PUBLIC 11
Typographic Conventions
Type Style Description
Example Words or characters quoted from the screen. These include field names, screen titles, pushbuttons labels, menu names, menu paths, and menu options.
Textual cross-references to other documents.
Example Emphasized words or expressions.
EXAMPLE Technical names of system objects. These include report names, program names, transaction codes, table names, and key concepts of a programming language when they
are surrounded by body text, for example, SELECT and INCLUDE.
Example Output on the screen. This includes file and directory names and their paths, messages, names of variables and parameters, source text, and names of installation, up-
grade and database tools.
Example Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation.
<Example> Variable user entry. Angle brackets indicate that you replace these words and characters with appropriate entries to make entries in the system.
EXAMPLE Keys on the keyboard, for example, F 2 or E N T E R .
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Appendix PUBLIC 12
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