Event System
Event System
Page No.
1 Title of the project
3 Introduction of the Project
4 Abstract of the Project
5 Objective of the Project
6 Scope of the Project
7 Reports of the project
7 Modules of the Project
8 Input data and validation of the project
9 Features of the project
10 Software Requirement Specification
11 Identification of need
12 Feasibility Study
13 System design of the project
14 User Interface Design
15 Preliminary Product Descriptions
17 Project Category
18 Implementation Methodology
19 Tools and Platform – Software Requirements
19 Tools and Platform – Hardware Requirements
20 System Analysis
22 Data Dictionary
23 Conclusion of the Project
24 Future scope of the Project
25 Limitations of the Project
26 Bibliography and references
The "Event Management System" has been developed to override the problems
prevailing in the practicing manual system. This software is supported to eliminate
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Synopsis of Event Management System
and in some cases reduce the hardships faced by this existing system. Moreover
this system is designed for the particular need of the company to carry out
operations in a smooth and effective manner.
The application is reduced as much as possible to avoid errors while entering the
data. It also provides error message while entering invalid data. No formal
knowledge is needed for the user to use this system. Thus by this all it proves it is
user-friendly. Event Management System , as described above, can lead to error
free, secure, reliable and fast management system. It can assist the user to
concentrate on their other activities rather to concentrate on the record keeping.
Thus it will help organization in better utilization of resources.
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distracted by information that is not relevant, while being able to reach the
information.
• Event Management System also manage the Package details online for
Employee details, Enquiry details, Event.
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Enquiry.
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• In computer system the person has to fill the various forms & number of
copies of the forms can be easily generated at a time.
• In computer system, it is not necessary to create the manifest but we can
directly print it, which saves our time.
• To assist the staff in capturing the effort spent on their respective working
areas.
• To utilize resources in an efficient manner by increasing their productivity
through automation.
• The system generates types of information that can be used for various
purposes.
• It satisfy the user requirement
• Be easy to understand by the user and operator
• Be easy to operate
• Have a good user interface Be expandable
• Delivered on schedule within the budget.
Reports of Event Management System:
• You can easily export PDF for the Event, Package, Employee
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Synopsis of Event Management System
You can also export the report into csv format for Event, Booking,
Enquiry
• All the fields such as Event, Customer, Enquiry are validated and does not
take invalid values
• Each form for Event, Booking, Package can not accept blank value fields
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Synopsis of Event Management System
• Preparation of the possible test data with all the validation checks.
The software quality plan we will use the following SQA Strategy:
• In the first step, we will select the test factors and rank them. The selected
test factors such as reliability, maintainability, portability or etc, will be
placed in the matrix according to their ranks.
• The second step is for identifying the phases of the development process.
The phase should be recorded in the matrix.
• The third step is that identifying the business risks of the software
deliverables.
The risks will be ranked into three ranks such as high, medium and low.
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Identification of need:
The old manual system was suffering from a series of drawbacks. Since
whole of the system was to be maintained with hands the process of keeping,
maintaining and retrieving the information was very tedious and lengthy. The records
were never used to be in a systematic order. there used to be lots of difficulties in
associating any particular transaction with a particular context. If any information was
to be found it was required to go through the different registers, documents there
would never exist anything like report generation. There would always be
unnecessary consumption of time while entering records and retrieving records. One
more problem was that it was very difficult to find errors while entering the records.
Once the records were entered it was very difficult to update these records.
• Documents and reports that must be provided by the new system: there can
also be few reports, which can help management in decision-making and cost
controlling, but since these reports do not get required attention, such kind of
reports and information were also identified and given required attention.
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Synopsis of Event Management System
helps in saving the time in different operations and making information flow
easy giving valuable reports.
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Feasibility Study:
After doing the project Event Management System, study and analyzing all
the existing or required functionalities of the system, the next task is to do the
feasibility study for the project. All projects are feasible - given unlimited resources
and infinite time.
Feasibility study includes consideration of all the possible ways to provide a solution
to the given problem. The proposed solution should satisfy all the user requirements
and should be flexible enough so that future changes can be easily done based on
the future upcoming requirements.
A. Economical Feasibility
This is a very important aspect to be considered while developing a project. We
decided the technology based on minimum possible cost factor.
• All hardware and software cost has to be borne by the organization.
• Overall we have estimated that the benefits the organization is going to
receive from the proposed system will surely overcome the initial costs and
the later on running cost for system.
B. Technical Feasibility
This included the study of function, performance and constraints that may
affect the ability to achieve an acceptable system. For this feasibility study, we
studied complete functionality to be provided in the system, as described in the
System Requirement Specification (SRS), and checked if everything was possible
using different type of frontend and backend plaformst.
C. Operational Feasibility
No doubt the proposed system is fully GUI based that is very user friendly and
all inputs to be taken all self-explanatory even to a layman. Besides, a proper
training has been conducted to let know the essence of the system to the users so
that they feel comfortable with new system. As far our study is concerned the clients
are comfortable and happy as the system has cut down their loads and doing.
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Synopsis of Event Management System
In this phase, a logical system is built which fulfils the given requirements. Design
phase of software development deals with transforming the clients’s requirements
into a logically working system. Normally, design is performed in the following in the
following two steps:
The general tasks involved in the design process are the following:
computer. It is concerned with everything from starting the system or logging into the
system to the eventually presentation of desired inputs and outputs. The overall flow
The following steps are various guidelines for User Interface Design:
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instructions and messages always appear in the same general display area.
5. Default values for fields and answers to be entered by the user should be
specified.
7. The system user should never get an operating system message or fatal
error.
Preliminary Product Description:
The first step in the system development life cycle is the preliminary
investigation to determine the feasibility of the system. The purpose of the
preliminary investigation is to evaluate project requests. It is not a design study nor
does it include the collection of details to describe the business system in all respect.
Rather, it is the collecting of information that helps committee members to evaluate
the merits of the project request and make an informed judgment about the feasibility
of the proposed project.
• Clarify and understand the project request Determine the size of the
project.
• Assess costs and benefits of alternative approaches.
• Determine the technical and operational feasibility of alternative approaches.
• Report the findings to management, with recommendations outlining the
acceptance or rejection of the proposal.
• Benefit to Organization
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The initial cost of setting up the system will include the cost of hardware
software (OS, add-on software, utilities) & labour (setup & maintenance). The same
has to bear by the organization.
• Running Cost
Besides, the initial cost the long term cost will include the running cost for the
system including the AMC, stationary charges, cost for human resources, cost for
update/renewal of various related software.
The users along with the administrator need to be trained at the time of
implementation of the system for smooth running of the system. The client will
provide the training site.
Reliable, accurate and secure data was also considered to be a complex task
without this proposed system. Because there was no such record for keeping track
of all the activities, which was done by the Event Management System on the daily
basis.
The new system proposed and then developed by me will ease the task of the
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Thus, it will ease the task of Management to a great extent as all the major
activities to be performed, are computerized through this system.
Project Category
Survey Of Technology:
RDBMSs have become a predominant choice for the storage of information in new
databases used for financial records, manufacturing and logistical information,
personnel data, and much more since the 1980s. Relational databases have often
replaced legacy hierarchical databases and network databases because they are
easier to understand and use. However, relational databases have been challenged
by object databases, which were introduced in an attempt to address the object-
relational impedance mismatch in relational database, and XML databases.
Implementation Methodology:
Model View Controller or MVC as it is popularly called, is a software design pattern
for developing web applications. A Model View Controller pattern is made up of the
following three parts:
• Model - The lowest level of the pattern which is responsible for maintaining
data. View - This is responsible for displaying all or a portion of the
data to the user.
• Controller - Software Code that controls the interactions between the Model
and View.
MVC is popular as it isolates the application logic from the user interface layer and
supports separation of concerns. Here the Controller receives all requests for the
application and then works with the Model to prepare any data needed by the View.
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The View then uses the data prepared by the Controller to generate a final
presentable response. The MVC abstraction can be graphically represented as
follows.
MVC (Model View Controller Flow) Diagram
Software
Requirements:
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Linux
Language Java 2 Runtime Environment
Database MySQL Server
Browser Any of Mozilla, Opera, Chrome etc
Web Server Tomcat 7
Software Development Kit Java JDK 1.7 or Above
Scripting Language Enable JSP (Java Server Pages)
Database JDBC Driver MySQL Jconnector
Hardware Requirements:
Name of component Specification
Processor Pentium III 630MHz
RAM 128 MB
Hard disk 20 GB
Monitor 15” color monitor
Keyboard 122 keys
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System Analysis:
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• = equivalent to
• + and
• [] either/ or
• () Optional entry
1. Words should be defined to understand for what they need and not the
variable need by which they may be described in the program .
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2. Each word must be unique. We cannot have two definition of the same
client.
3. Aliases or synonyms are allowed when two or more enters shows the
same meaning. For example a vendor number may also be called as
customer number.
4. A self-defining word should not be decomposed. It means that the
reduction of any information in to subpart should be done only if it is
really required that is it is not easy to understand directly.
Data dictionary includes information such as the number of records in file, the
frequency a process will run, security factor like pass word which user must
enter to get excess to the information.
Conclusion of the Project Event Management System:
Our project is only a humble venture to satisfy the needs to manage their
project work. Several user friendly coding have also adopted. This package shall
prove to be a powerful package in satisfying all the requirements of the school. The
objective of software planning is to provide a frame work that enables the manger to
make reasonable estimates made within a limited time frame at the beginning of the
software project and should be updated regularly as the project progresses.
• A description of the background and context of the project and its relation to
work already done in the area.
• Made statement of the aims and objectives of the project.
• The description of Purpose, Scope, and applicability.
• We define the problem on which we are working in the project.
• We describe the requirement Specifications of the system and the actions that
can be done on these things.
• We understand the problem domain and produce a model of the system,
which describes operations that can be performed on the system.
• We included features and operations in detail, including screen layouts.
• We designed user interface and security issues related to system.
• Finally the system is implemented and tested according to test cases.
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In a nutshell, it can be summarized that the future scope of the project circles
around maintaining information regarding:
The above mentioned points are the enhancements which can be done to
increase the applicability and usage of this project. Here we can maintain the
records of Event and Booking. Also, as it can be seen that now-a-days the players
are versatile, i.e. so there is a scope for introducing a method to maintain the Event
Management System. Enhancements can be done to maintain all the Event,
Booking, Customer, Employee, Enquiry.
We have left all the options open so that if there is any other future
requirement in the system by the user for the enhancement of the system then it is
possible to implement them.In the last we would like to thanks all the persons
involved in the development of the system directly or indirectly. We hope that the
project will serve its purpose for which it is develop there by underlining success of
process.
Limitation of Project on Event Management System
Although I have put my best efforts to make the software flexible, easy to operate
but limitations cannot be ruled out even by me. Though the software presents a
broad range of options to its users some intricate options could not be covered into it;
partly because of logistic and partly due to lack of sophistication. Paucity of time was
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also major constraint, thus it was not possible to make the software foolproof and
dynamic. Lack of time also compelled me to ignore some part such as storing old
result of the candidate etc.
Considerable efforts have made the software easy to operate even for the people
not related to the field of computers but it is acknowledged that a layman may find it
a bit problematic at the first instance. The user is provided help at each step for his
convenience in working with the software.
• Excel export has not been developed for Event, Booking due to some
criticality.
• The transactions are executed in off-line mode, hence on-line data for
Customer, Employee capture and modification is not possible.
CONTEXT DIAGRAM
EVENT
Management
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System
Synopsis of Event Management System
Admin
Customer
Member/
Reception
Event
Place Info:
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Order Details:
UserInfo:
Field Name Data Type Constraints
Username Varchar(20) Primary Key
Password Varchar(20)
Name Varchar(15)
Fname Varchar(15)
Address Varchar(40)
City Varchar(15)
Mob Varchar(10)
Country Varchar(15)
Dob Datetime
Sex Varchar(10)
Qualification Varchar(15)
mStatus Varchar(15)
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Doj Datetime
Dol Datetime
Payment Info:
NewsInfo:
InitialCodeTable:
CustomerInfo:
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MOBIL
E
LOGIN
PD
EMAIL
TYPEACCOUN
PSW T
LOGIN ID D
USER ACCOUNT
CITY
E-
MANAG P.DETAI
E STATE
L
ITEM
TYP Page - 27PLA
E N MENU
U PRIC
REN E
T
Synopsis of Event Management System
ADMIN
MOB.
NO.
OPTION
S
FLOO
RECEPTION R
VIEW
ROOM LIST CHANGE
BILL
S
GANTT CHART
Task Task Feb Feb March March March April May
No.
1 Requirement
Analysis
2 Design
3 Coding
4 Testing
5 Documentation
6 Implementation
7 Final Review
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Software requirements:
Hardware requirements:
• http://www.tutorialspoint.com/mysql/
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