Sir rod

Lesson 6 :
Modifying Columns, Rows, and Cells
 By default, every row and column of a new
workbook is set to the same height and width. Excel
allows you to modify column width and row height in
different ways, including wrapping text and merging
cells.
 To modify column width:
1. Position the mouse over the column line in the column
heading so the cursor becomes a double arrow.
2. Click and drag the mouse to increase or decrease the column width.
3. Release the mouse. The column width will be changed.
To AutoFit column width:
The AutoFit feature will allow you to set a column's width to fit
its content automatically.
1. Position the mouse over the column line in the column
heading so the cursor becomes a double arrow.
2. Double-click the mouse. The column width will be changed automatically
to fit the content.
 You can also AutoFit the width for several columns at the
same time. Simply select the columns you want to AutoFit, then
select the AutoFit Column Width command from
the Format drop-down menu on the Home tab. This method can
also be used for row height.
To modify row height:
1. Position the cursor over the row line so the cursor becomes
a double arrow.
2. Click and drag the mouse to increase or decrease the row height.
3. Release the mouse. The height of the selected row will be changed.
To modify all rows or columns:

Instead of resizing rows and columns individually,

you can modify the height and width of every row and
column at the same time. This method allows you to set
a uniform size for every row and column in your
worksheet. In our example, we will set a uniform row
height.
1. Locate and click the Select All button just below the name box to select
every cell in the worksheet.
2. Position the mouse over a row line so the cursor becomes a double arrow.
3. Click and drag the mouse to increase or decrease the row height, then
release the mouse when you are satisfied. The row height will be changed for
the entire worksheet.
Inserting, deleting, moving, and hiding

After you've been working with a workbook

for a while, you may find that you want to insert
new columns or rows, delete certain rows or
columns, move them to a different location in the
worksheet, or even hide them.
 To insert rows:

1. Select the row heading below where you want the new row
to appear. In this example, we want to insert a row between
rows 4 and 5, so we'll select row 5.
2. Click
the Insert command
on the Home tab.

3. The new row will

appear above the
selected row.
 When inserting new rows, columns, or cells, you will see
a paintbrush icon next to the inserted cells. This button allows you to
choose how Excel formats these cells. By default, Excel formats inserted
rows with the same formatting as the cells in the row above. To access more
options, hover your mouse over the icon, then click the drop-down arrow.
 To insert columns:
1. Select the column heading to the right of where you want the
new column to appear. For example, if you want to insert a
column between columns D and E, select column E.
2. Click the Insert command on the Home tab.
3. The new column will appear to the left of the selected column.

 When inserting rows and columns, make sure you select the entire row or column by
clicking the heading. If you select only a cell in the row or column,
the Insert command will only insert a new cell.
 To delete a row or column:
It's easy to delete a row or column that you no longer need. In our
example we'll delete a row, but you can delete a column the same way.
1. Select the row you want to delete. In our example, we'll
select row 9.
 2. Click the Delete command on the Home tab.

3. The selected row will be deleted, and those around it will shift. In our
example, row 10 has moved up, so it's now row 9.
 It's important to understand the difference between deleting a row or column
and simply clearing its contents. If you want to remove the content from a
row or column without causing others to shift, right-click a heading, then
select Clear Contents from the drop-down menu.
To move a row or column:
Sometimes you may want to move a column or row to
rearrange the content of your worksheet. In our example we'll
move a column, but you can move a row in the same way.
1.Select the desired column heading for the column you
want to move.
2. Click the Cut command on the Home tab, or press Ctrl + X on
your keyboard.
3. Select the column heading to the right of where you want to
move the column. For example, if you want to move a column
between columns E and F, select column F.
4. Click the Insert command on the Home tab, then select Insert
Cut Cells from the drop-down menu.
5. The column will be moved to the selected location, and the
columns around it will shift.
 You can also access the Cut and Insert commands by right-
clicking the mouse and selecting the desired commands from
the drop-down menu.
To hide and unhide a row or column:

At times, you may want to compare certain

rows or columns without changing the
organization of your worksheet. To do this, Excel
allows you to hide rows and columns as needed.
In our example we'll hide a few columns, but you
can hide rows in the same way.
1. Select the columns you want to hide, right-click the mouse,
then select Hide from the formatting menu. In our example, we'll
hide columns C, D, and E.
2. The columns will be hidden. The green column line indicates
the location of the hidden columns.
3. To unhide the columns, select the columns on both sides of the hidden
columns. In our example, we'll select columns B and F. Then right-click the
mouse and select Unhide from the formatting menu.
4. The hidden columns will reappear.
Wrapping text and merging cells
Whenever you have too much cell
content to be displayed in a single cell, you
may decide to wrap the text or merge the cell
rather than resize a column. Wrapping the text
will automatically modify a cell's row height,
allowing cell contents to be displayed on
multiple lines. Merging allows you to combine
a cell with adjacent empty cells to create one
large cell.
To wrap text in cells:
1.Select the cells you want to wrap. In this example, we'll select
the cells in column C.
2.Click the Wrap Text command on the Home tab.
3. The text in the selected cells will be wrapped.

 Click the Wrap Text command again to unwrap the text.

To merge cells using the Merge & Center
command:
1.Select the cell range you want to merge. In our example, we'll
select A1:F1.
2.Click the Merge & Center command on the Home tab. In our
example, we'll select the cell range A1:F1.
3. The selected cells will be merged, and the text will
be centered.
To access more merge options:
If you click the drop-down arrow next to
the Merge & Center command on the Home tab,
the Merge drop-down menu will appear.
 From here, you can choose to:
•Merge & Center: merges the selected cells into one
cell and centers the text
•Merge Across: merges the selected cells into larger cells while
keeping each row separate
•Merge Cells: merges the selected cells into one cell but does not
center the text
•Unmerge Cells: unmerges selected cells
 You'll want to be careful when using this feature. If you merge multiple cells that all
contain data, Excel will keep only the contents of the upper-left cell and discard
everything else.
To center across selection:
Merging can be useful for organizing
your data, but it can also create problems later
on. For example, it can be difficult to move,
copy, and paste content from merged cells. A
good alternative to merging is Center Across
Selection, which creates a similar effect without
actually combining cells.
1.Select the desired cell range. In our example, we'll select A1:F1. Note: If
you already merged these cells, you should unmerge them before
continuing to step 2.
2.Click the small arrow in the lower-right corner of the Alignment group on
the Home tab.
3. A dialog box will appear. Locate and select the Horizontal drop-down
menu, select Center Across Selection, then click OK.
4. The content will be centered across the selected cell range.
As you can see, this creates the same visual result as merging
and centering, but it preserves each cell within A1:F1.
 QUIZ # 4:
Direction: Write the letter of the correct answer.
1. This feature will allow you to set a column's width and row’s height to fit its
content automatically.
a. Auto fit c. Auto fill
b. Auto hide d. Auto select

2. When inserting new rows, columns, or cells, you will see this icon next to the
inserted cells. This button allows you to choose how Excel formats these cells.
a. arrow icon c. paint brush icon
b. paper icon d. push pin icon

3. The letters found on top of the worksheet.

a. Column Heading c. Header
b. Row Heading d. Footer
4. The numbers found at the left side of the worksheet.
a. Column Heading c. Header
b. Row Heading d. Footer

5. The long text that you typed on a cell does not appear completely.
What should you do to make it visible in a cell?
a. Select the cells then reduce the font size.
b. Resize the column to make the cell bigger.
c. Resize the row to make the cell bigger.
d. Type the other text on the next cell.
6. The mouse pointer appeared as when you placed it over the in between
column letters. This pointer is used to __________.
a. complete a series. c. select a row.
b. select a column. d. resize the column width.

7. The mouse pointer appears as + when it is placed above a cell which

containing a data. What will happen if you click, hold and drag it downwards?
a. Nothing will happen.
b. It will copy the data to the other cells.
c. It will select a column of cells.
d. It will move the data to other cells.
8. To change into you must select the cells then ______.
a. click Merge & Center button
b. click Wrap Text button
c. click Indentation button
d. click Shrink to Fit on the Format cells dialog box

9. To unmerge selected cells click the ______________.

a. Undo button on the quick access toolbar.
b. Split cells button on the ribbon.
c. Merge button on the ribbon.
d. Delete button on the ribbon.
10. To make column B invisible as shown in the worksheet, you must select the
column then ______________.
a. use the hide command.
b. click the delete button on the ribbon.
c. click the delete key on the keyboard.
d. click the backspace key on the keyboard.