FORMAL/INFORMAL INVITATIONS AND THEIR REPLIES

An invitation is a short composition. It is used for inviting people tofunctions, celebrations, ete.

Invitations are of two types:

Formal invitations are usually cards.

Informal invitations are short letters.

Points to Remember
Formal Invitations

1. Formal invitations are written in thethird person. The person who extends the invitation
writes his name.
2. Formal invitations answer the questions-wh0, whom, when, where,
what time, and for what.
3. Then comes the name of the person, who is being invited.
4. Date, venue, time, ctc. should be clearly mentioned.
5. Incase, the partyorganized at some other place, like a hotel, etc. then the complete address of
is
the person, along with his contact number, has to be clearly mentioned.
Some formal invitations like the wedding invitations carry the expression of RSVP, which
means
répondez s'il vous, plait'; please reply.
7. The address of the person who extends the invitation must always be given even if the function is

organized at some other venue.

 Creative Writing Skills 77
Informal Invitations
These are like short informal letters.
. PRersonal feclings and emotions are used in informal invitations.
The salutation, subseription, address on the top are the same, like in an
informal letter.
4 ThesC are always written in the first person.

Formal (Refusal and Acceptance)

L. A formalreply is like a formal invitation, but it is not acard. It is a handwritten reply to the invitation.
:. It is written in the third person.
3. The format will be the same as given in the invitation.
4. No specific reasons are given for refusal. Only expressions like prior commitment, etc. are used.
5. In an acceptance reply, expressions like 'willbe delighted to attend it' are used.

Informal (Refusal and Acceptance)

1. These are written in the same format as in the informal invitation.
2. These are written in the first person.
3. A specific reason for refusal can be given.

SOLVED QUESTION BANK

1. Draft an invitation card in about 50words to celebrate the annual function of Pariksha.

Ans. The Management & Staff of

RACHNA SAGAR PVT. LTD.

cordially seek
the pleasure of your inspiring presence
on the occasion of its Annual
Together wek CBSE
Award Ceemoyin honour of
Pariksha-20XX N
TOP SCORING STUDENTS, DISTINGUISHED PRINCIPALs,
BEST SCHoQLS OF THE ÇOUNTRY, TEACHERS AND RENOWNED AUTHORS
omsaturdoy May 12, 20XX at 4.00 pm.at
SHAH AUDITORIUM
Raj Niwas Marg,Civil Lines, Near ISBT,Delhi

Contact No. - 971526XXXX

 78
Togecher aK® English
2. Core-12
A.K. Lal & Karol
Sons new showroom
are Shoemart' at Gafar Market,
Delhi. opening a Bagh, Ne
The February 20XX at Ila.m. Prepare a
inauguration
formal invitation ceremony is fixed for Ist draft
for the same.
Ans,

A.K. Lal Sons

announce the opening of

SHOEMART at Gafar Market, Karol Bagh, New Delhi

INAUGURATION
on

Ist February, 20XX

at 11 a.m.

All are cordially invited.

Visit for all kinds of shoes and slippers

R.S.V.P
SHOEMART
Phone :798208XXXX

3. You are a student ABC Public School, Ahmedabad. The school is holding its annual function on
of
10th February,20XX at 10 a.m.The Education Minister, Mr Dharmendra Pradhan
has consented
to be the chief guest. Design an invitation card to be sent to the parents and other invitees.

Ans. The Management, Principal & Staff

of

ABC Public School, Ahmedabad solicit the pleasure of your company

on

the auspicious occasion

of

The ANNUAL FUNCTION

of the school

On

10th February, 20XX at 10 a.m.

Horible Mr Dharmendra Pradhan,

Education Minister, Govt. of India

will be the chief guest on the occasion.

RSVP
Principal

ABC Public School, Ahmedabad

|Phone:952314XXXX
 Creative Writing Skills 79
A Ms Sonia Anand wishes to invite her friend for Bhooml Puja at her residence in Ksrol Bagh.
Design a formal invitntion in about 50 words on her behulf.

Ans.

Ma Sonia Anand
requests the pleasure of your gracious presence
on the auspicious cCasion of the

Bhoomi Puja
of her New house
at Plot No. i5/12, Karol Bagh
at 10 a.m.

on May 24, 20XX

Your blesings and wishes are required
for this new beginning.
With best complimentsand wishes
RSVP -2336XXXX
S You are Dr. Suchitra Mukherjee.You have received an invitation from the Director, Health Services,

Kharagpur,W.B, to preside over a gathering of leading medical practitioners attending a workshop

on mental wellness on 09 November, 2023 at 11 a.m.in the Public Hospital, Jammu, J & K.
Respond to accept the invitation in about 50 words. |CBSE Sampie Paper 2023

Ans. 59, Salt Lake City

Kolkata, West Bengal
14October, 2022
|Dear Sir

Thank you for the invitation to preside over a gathering of leading medical practitioners attending

a workshop on mental wellness on 9November, 2023 at 11 a.m.inthe Public Hospital, Jarmmu.,

J&KIaccept this invitation and will be happy to preside over this workshop.

Dr. Suchitra Mukherjee

6. Draft an invitation in about 50 words,on behalf of your aunt,Meghna Menon. which she has to

share to invite prior work colleagues to the inaugural event of her own investment
firm, in the Acer mall, Kozhikode,Kerala. |CBSE Sample Paper 2023
consultancy

Ans. 145, Iyer Colony.

Kozhikode,Kerala
Dear Friends

I amhappy to announce the inaugural event of my own investment consultancy firm 'Invest Clinic

at1l a.m.on sth October,2022 at 301,Acer Mall. Kozhikode. Your presence will grace the occasion.

Iam looking forward to seeing al my ex-coleagues.

Yourssincerely
Meghna Menon
 80 Togeher mt English Core--12

7. You have bought a new house in Meerut. Write aninformal letter ofinvitation inviting
your
and relatives to the house warming ceremony. Mention day, date, time and venue. friend,
As
Sharma, draft an invitation in about 50words. Rajeh
|CBSE22
Ans. D-5, Street No. 4
Ajanta Colony
Meerut
10 July 20XX
Dear Ajit
Not only hope but also trust that you must be pulling on well. Iwould
share a good n like to
with you. Ihave recently purchased a 3BHK
apartment at Shastri Nagar, Meerut. I would lik.
you to join the house-warming ceremony along with your
family. The details of the ceremom
are as follows:
Date :20 July 20XX
Day : Sunday
:
Time 10 a.m. onwards (Hawan, Kirtan, etc. followed by lunch)
Venue : New House premises
RSVP
Rajesh
M.No. :
Sharma
981225XXXX
You are Manoj/Meena.You
have received an invitation
his admission from your friend Vijay to a
in a prestigious Management party to celebrate
Institute. Write an
accepting the invitation. informalletter in about 50words
Mention day, date, time and venue.
Ans. P-112, Navneet Apartments [CBSE2023)
Sector-3, Rohini
New Delhi

10 May 20XX
Dear Vijay
Thanks a lot foryour invitation. I would like to congratulate
prestigious and acclaimed management you first for your selection in
IIM, a
institute. It really made me proud
such an astounding you have achieved that
success. I will
definitely join
there on 20 May 20XX at 8:00 the party to celebrate
p.m. sharp at Atithi your success. will be I

Iam coming
Palace Hotel,Janakpuri,New
along with Sanjay, my Delhi.
bosom friend.
See you soon.
Yours
Manoj
9. Your cousin Nikhíl has come out
in IIT JEE exams
a party for his friend. He
with flying colours.
Now, he wants to organse
seeksyour presenceon
also
giving details this occasion. Write
of venue, time and an informal
date. Do not exceed invitation
Ans. D-15 A 50 words.
Sector 19, Dwarka
New Delhi

10th July 20XX

Dear Rohit
You will really be glad to
in IIT
know that in my maiden
JEE exams. I have got AIR attempt, I have come out colours
with flying
19th in the exam. It is reaally a wonderful for all of
moment
 Creative Writing Skills 81

us. I want to share a few happy moments of my life in the company of my friends at a dinner
organised at Atithi Hotcl, Nirman Vihar at 8:30 p.m. on20th July. I alsowant to spend this
jubilant moment with you. Plcase do join us.
Yours sincercly
Nikhil

10. You are Aman Guha, a resident of New Delhi. Invite your friend, Alok Kumar who lives in Gurugram
to spend a few days of his summer vacation with you at your farm house in Mehrauli,New Delhi.
Ans. D-19, Janak Puri
New Delhi

15th July 20XX

Dear Alok
Now, the days of stress have gone.Our exams are over. The summer vacation will begin soon. I
would liketo invite you tospend at least five days with meat my farm house. There are lots of
treesand greeneryall around. We will have few enjoyable and refreshing moments there. Far
away from the mundane affairs of life we will enjoy such things. Looking forward for your early
arrival. We are awaiting for the exciting moments.
Yours sincerely
Aman

W Write a formalreply expressing your inability to attend the birthday celebrations of your friend,
Ayush Kumar of Pitampura, New Delhi. You are Suresh Kumar.
Ans. Mr Kumar wishes to thank Mr A.K. Tyagi for extending an invitation for his son Ayush Kumar's
birthday celebrations at his residence 1/79, Block-D, Pitampura, New Delhi on 7th January20XX
and wish the boy many many happy returns of the day but regrets his inability to be present
personally on accountof some prior engagements.
Suresh Kumar

12. The Literary Club of your,school is putting up the play Waiting for Godot'. As seeretary of the
club,draft an invitation inviting the famous writer Sudeesh Gupta to be the guest of honour at
the function. Write the invitation in about 50 words. You are Govinda/Gauri. [All India 2015]

Ans. Salwan Public School

Rajinder Nagar
New Delhi 1100XX
29th January 20XX
Respected Sir

The Literary Club of our school is going to present the play "Waiting for Godot' on 1 February

20XX in the school auditorium. We would be pleased if you accept to be the guest of honour
for the same.
Kindly confirm.
Hoping for a positive reply.
Thank you
Yours faithfully
Gauri Mehra
L(Secretary, Literary Club)
82 Thgtker at English Core--12

You have received an invitation to be the judgefor a literary competition in St Ann's Public s.
Send a reply in not more than 50 words, confirming your acceptance.Your are Mohan Mho
|AIIndia
2014
Ans. Mr Mohan Sharma thanks the Principal, St. Ann's Public Schoolfor their kind
invitation
|judgingthe literary competition on 13th August 20XX. He accepts the invitation with ne
and will reach the venue at 9 a.m. to judge the event.
Regards
Mohan Sharma

14. Mr Aseem Mathur wishes to invite his friend Mr Vikash Sachdeva to his brother's engagem
party. Draft an informal invitation in about 50 words.

Ans. 12/16 Rajinder Nagar

New Delhi 1100XX
15th July 20XX
My Dear Vikash

You will be very glad to know that my brother is getting engaged on 25th July 20XX. You and

your family are cordially invited.

My parents are looking forward tohaving you with us at the engagement ceremony at our
residence at 7 p.m.
Your friend

|Aseem Mathur
15. The Managing Director of New Engineers Ltd desires to invite his staff to the New Year party.
Design an informal invitation in about 50 words for the occasion.
Ans. Dear staff members

You would be pieased to know that New Engineers Ltd a

is organising party on the eve of
New Year at 9 p.m. It would be a good idea to know each other well and enjoy ourselves. The
venue is Blue Radison. I look forward to the pleasure of your company at the party. It would
be wonderful to spend time together.
Best wishes
Arun Jha
(Managing Director)
New Engineers Ltd.
16 You have been invited as a judge for a debate competition by New Era Public SchoolNew Delhl.
Draft a formal refusal in about 50 words.

Ans. 19 Defence Colony

New Delhi

|20February 20XX
Ms Neera Kapoor thanks the Principal, New Era Public School, for inviting her as a judg
for the debate compctition to be held on Friday, January 18, 20XX at 10 a.m. in the schoo
premises. However, she sinccrcly apulogizes that she will not be able to come as she will be
out of station. She wishes good luck toall the participants.
Thank you
Neera Kapoor
 Creative Writing Skills 83
17. You arr Dr Mahesh Tripathi and you have received an
invitation from the Director,Health Services,
New Delhi, toattend a workshop on Child Care' on 15 May.
Many leading practitioners of tne
state have been invited to grace the occasion,
Respond informally to the invitation in about s0
words.

Ans. 19, XYZ Road

New Delhi

|26 April 20XX

Dear Sir
Iam honoured to receive
your invitation to attend the
workshop on Child Care'. It is a matter
of honour to interact
with leading practitioners. Ihope the workshop
Thank you again for the will be a great
success.
invitation. Iwill surely come.
Thank you
Mahesh Tripathi
18. Write an informal
invitation to your childhood friend
him to dinner at your Vishu, who is in the same town, inviting
residence.
Ans. 16/121, ABC Road
New Delhi

15 September 20XX
My dear Vishu
Please join me and my family at dinner tomorrow at my
residence.It has been long since we
met. I really want you to come and
spend some quality time with me.
Iam looking forward to your
positive response.
Your friend

|NehaThakur
19 You are Vivek Dhar. Write a formal
acceptance of an invitation to a Musical Nite'
your neighbour, Mr lqbal Rasool. Your address is organised by
64, College Road, Bengaluru.
Ans. 5 December 20XX
Vivek Dhar is pleased to receive an invitation to the 'Musical Nite' organised by
Rasool at his residence and Mr lqbal
confirms his participation.
Best wishes

Vivek Dhar