CF ORDERS – MOVING FUNDS FROM DOWNPAYMENT ORDER TO SERVICE ORDERS
1) Project management issues a main invoice for a down payment service order as soon as Service dept enters
and invoices their first work order. Main invoice is posted as follows:
2) Accounting issues a credit note request in the amount of the service work order(s):
Paper trail/authorizations TBD
a) VA01 – order type ZO05, create a credit memo request with a reference to PM’s downpayment service
order
b) Sales Tab - Enter PO number, delete billing block (empty row), enter order reason (credit to customer, in
future we should have a specific one created just for CF orders)
c) Enter material – same as the original downpayment sales order, here DOWNPAYMENT_FS, target qty 1,
fill in WBS and Plant (Davenport or Covington)
d) Double click on the material row, in Conditions Tab fill in the desired amount
e) Check order for missing information – menu Edit- Incompletion Log -
f) Save and note the credit request order number
3) VA02 –
a) open credit request that was just created, go to menu - Sales order – Billing
b) Check amount, click on header details
If this is a foreign customer, fill in the following in ForTrade/Customs tab:
Create a note in Head.text Tab – Invoice text for Print
c) SAVE , memo should print automatically after a few seconds
Credit memo posted to following accounts:
4) Accounting will clear the credit memo with the service invoice in F-32
5) Project Management/Service (TBD) will lower the downpayment order amount to reflect remaining funds
TBD – how to handle final balance when all the service is finished
