4TRA HTATR GOVERNMENT OF INDIA

Azadl Ka T AATTT MINISTRY OF RAILWAYS

Amrit Mahotsav

ta ats (RAILWAY BOARD)

No.2015/RS(S}/709/5pt. Dated 16.02.2022

Principal Chief Materials Manager,

All Zonal Railways and PUs.

Sub: Accountal of class llI material in

disposal of scrap.

Ref: Railway Board's letter of even number dated 12.09.2019

(copy enclosed)
*****

Instructions regarding accountal of class ll material in

were issued vide
disposal of scrap
Railway Board's letter dated 12.09.2019. However, it has been
observed that some of the Zonal
Railways are not following the instructions
meticulously.
Hence, it is reiterated that instructions contained in Railway Board's letter
dated 12.09.2019 shall be followed
judiciously so that only sales to agencies like
RVNL, any PSU& other Government should be reflected in the direct sale of
scrap
and it should_not_contain_ the transactions of any P.Way sorap
issued to
Construction Departmentof Railways.
Please ensure compliance.

DA: As above

(SunilKumar Verma)
Director Railway Stores (M)
Railway Board,
Tel No. 011-23307521
Email ID: drsm@rb.railnet.gov.in
Floor No.3 Room No. 306

Rail Bhawan, Raisina Road, New Delhi -110001

 HTE HTTT GOVERNMENT OF INDIA
HATT MINISTRY OF RAILWAYS
or ats (RALWAY BOARD)

No.2015/RS(S)/709/5pt. dt.2-09.2019
The General Managers,
All Zonal Railways & PUs.

Sub: Accountal of Class III material in

disposal of scrap.

It has been observed that there is

a practice in
Railways that Class lII material is being
given by Engineering Deptt. to other agencies like RVNL, IRCON, any PSU, etc.
As per Para 2330 (b) of Stores
Code," Direct sale of "Overstocks" and Surplus Stores
may be the direct sale of such stores of all classes,
inclhuding scrap sales to other departments of the
railways, other railway and other Government Departments".
In view of the above, it is directed that the
PSU & other Government requirement of agencies like RVNL, any
Departments be met through, ooking instructions for handing over
material after finance vetting and
approval of CTE of Zonal Railways. Details of such booking
instructions, like, weight, location, etc. be given to Stores Department for issuing the sale release
order and reflecting the progress in
scrap sale.

The rate should be determined as per Para 2331 of the Stores Code (Vol Il).
Weighment, deliveries, etc. should be witnessed by the Stock Verifier.
This issues in consultation with
Finance Directorate, Railway Board.
Engineering Directorate and with the concurrence of

(Vinod Kumar)
Director Railway Stores (M)
Raiway Board
Copy to: PCMMs & PCEs
of all Zonal Railways/PU.

No.2015/RS(S}/709/5pt. dt.09.2019
PFA,
All Zonal Railways/PUs

For Finance Commissioner, Railways

 HTRT T T GOVERNMENT OF INDIA
Azadl Ka
Amrit Mahotsav
T T T MINISTRY OF RAILWAYS
Tad as (RAILWAY BOARD)

No.2022/RS(S)/709/1 New Delhi, Dated: 18.01.2022

Principal Chief Materials Manager,

All IndianRailways and Production Units.

Sub: Implementation of E-Waste (Management) Rules, 2016.

Ref: i) Performance Audit on "Waste Management in Indian

Railways"- Chapter 6 of Provisional Paragraph No. 37.

ii) Railway Board's letter No.2007/RS (S)/709/10 dated 30.03.2016

*****

Please find enclosed herewith a copy of

Chapter 6 (Management
E-Waste) of Provisional Paragraph No. 37 of Performance Audit
of
on "Waste
Management in Indian Railways".

2. In view of the above, it is requested that the E-VWaste

2016 and E-Waste (Management) Amendment (Management) Rules,
Rules, 2018 may be
seen/downloaded from the website of Ministry of Environment, Forests and
Climate Change.

3 The immediate compliance of the same may be ensured by all

Railways/PUs.
DA: As above.

o2022
(Shiv Shanker)
Dy. Director Railway Stores (S)-II
Railway Board,
Tel No. 011-23303462
Email ID: ddrss2rb@gmail.com
Floor No.3 Room No. 322-C

Rail Bhawan, Raisina Road, New Delhi 110001

Waste Management in Indian Railwayys

Chapter 6
Management of E-waste.
6.0 Indian Railways is one of the major producer ofe
waste on account ofcomputerization of
centers, EDP centers, unreserved ticketing
the related IT infrastructure at passenger reservation
services.
IT infrastructure used for signaling and telecom
systems, offices; as also extensive
T.V. sets, electronic equipment, servers
These discarded items include computers, e-monitors,
etc. are defined as electronic waste or e-waste.
It is therefore imperative that the e-waste is
stored and disposed of in a manner. which is not perilous to
properly identified, segregated,
human health & is in harmony with the environment.
Central Government had notified e-waste (Management) Rules 2016 that superseded the e

These rules aim to enable the recovery and/or

waste (Management and Handling) Rules, 2011.
reuse of useful materials from e-waste, thereby reducing the hazardous wastes that destined for
of waste of electrical
disposal and to ensure environmentally sound management of all types
and electronic equipment.
revealed several deficiencies
Scrutiny of the records in selected 86 units (EDP/PRS/UTS/GSD)
such as storage of e-waste beyond permissible limits, non-submission of preseribed
information to SPCB and these are discussed in succeeding paragraphs
61 Absence of consolidated instructions and training for handling of e-waste
distinct
The rules regarding e-waste issued in October 2016. e-waste Rules has, however.
were

of condemnation as prescribed
procedure for handling and storage ofe-waste but the procedure
followed in respect of e-waste.
for the other office items such as furniture etc were being
awareness for
Further, no specific training module was implemented for impressing upon
in the absence of the
effective storage and disposal of e-waste in any of the Zones. Hence,
and disposal
guidelines from Railway Board as also the lack of training, mechanism for storage
of e-waste was weak and inadequate.

6.2Submissionof stipulated Form 3to SPCB

SPCB had prescribed recording quantity of e-waste generated per year in metric ton (MT) and
2. Based on Form 2 records, a
the required information to be furnished to SPCB in Form
consolidated data comprising of quantity of e-waste generated, recycled and sold during the

required to be sent to the SPCB in the prescribed form 3. Audit

year to the dismantler was
selected 86 EDP/PRS/UTS/GSD across the Zones to examine the status of compliance on
SPCB directives and findings are indicated in Table as follows:

EDP-Elecironie Data Procesing -50. PRS- Passenger Reserution Sistem-17; U'TS-tinreserved TicketimgtSisem: (S
General Sores Depot - 19

41
Waste Management in Indianwen.omma
Railways

Particuiars Status of compliance on SPCB's

directives
EDP PRS/UTS Scrap Depots
Centres Centres (GSD)
Intormation in respect of genertion of e- aste category wise at
44 (50) 16(17)
these secitie centers not beine recorded in the prescribed form 2 19(19)
specilicd in the e-wasterules
Conslidated data on quantity of e-waste generated. recycled and Since the details wcre
soldduring the year to the dismantler required to be sent to the inot recorded in Form 2.
16(19)
SPCB in the preseribed form the inlormation for Form
3 can not be assessed.
The information in prescribed Form 2 & 3 was meant for the purpose of monitoring the
quantum of e waste generated and disposed. In absence of the requisite information that was
required to be recorded in Form 2 and Form 3, nether the quantum of e-waste generated couid
be assessed nor the same could be monitored. (Annexure 6.1 and 6.2)
6.3 Storage of the e-waste beyond permissible limit
The e-waste rules prescribed a period of 180 for its storage and for the
days period beyond 180
days approval of SPCB was required for storage beyond 180 days (up to maximum of 365
days). Scrutinyof records revealed huge quantities of e-waste awaiting
beyond 180 days (Annexure-6.3), as indicated below:
disposal for periods
In 12 Zones06e-waste was stored beyond
permissible 180 days and records made
available did not indicate if
SPCB'sapproval was sought for storage beyond the prescribed
period of 180 days.
. The quantity of e-waste stored beyond 180 days without seeking permission ranged
between 0.034 MT o 30.5 MT during the period from 2015 to2020.
6.4 Conclusion
IR. being one of the largest generator of the e-waste in country, lacked mechanism for dealing
with the e-waste in compliance to the
Rules.. Neither any guidelines/ instructions were issued
in this reyard nor any specilie
training program was conducted for creating awareness for
handling of e-waste. Important aspects of the e-waste Rules pertairing to maintenance of
records. submission of stipulation forms to the SPCBs. as also
seeking approval of SPCB for
storing e waste beyond 180 were not taken care of.

6.5 Recommendation
IR may consider
fornmulating detailed guidelines and develop training programme as well for
effective compliance ofe-waste Rules and
creating awareness on the issue of handling e-Waste.

COmhmnation reports. sule nd t!NCtion registers keJt at the scrujp

iR. SR. depots and the divisional stores
SER. SECR SHR. CR R \R, SCR, RP, HR & WCR

42
 HTRT HT6TT GOVERNMENT OF INDIA
T HTCR MINISTRY OF RAILWAYS

s (RAILWAY BOARD)
Dated 17.05.2021
No.2021/RS(S)/709/3
The General Managers,

I. Central Railway, Mumbai 13 East Central Railway, Hajipur

2 Eastern Railway, Kolkata 14 South East Central Railway, Bilaspur
Northern Railway, New Delhi 15. South Western Railway, Hubli
4. North Eastern Railway, Gorakhpur 16. West Central Railway, Jabalpur
N.F. Railway, Guwahati. 17. Metro Railway, Kolkata.
6 Southern Railway, Chennai 8 I.C.F., Perambur
. South Central Railway, Secunderabad 19 C.L.W., Chittaranjan
8. South Eastern Railway, Kolkata. 20 B.L.W., Varanasi
9 Western Railway, Mumbai 21 D.L.M.W., Patiala
10 North Western Railway, Jaipur 22 R.C.F. Kapurthala
11. East Coast Railway, Bhubaneswar 23 R.W.F., Bengaluru
12. North Central Railway, Prayagraj 24 M.C.F., RBL.
25. R.W.P., Bela

Sub: Target for earning by sale ofscrap for the financial year 2021-22.

Keeping in view the projections and performance of Railways, target for sale of scrap
has been fixed at 4100 Crores for the year 2021-22. The Railway-wise break up is as
under
S.No. Railway/PU Target S. No. Railway/PU Target
( in Crs) (Tin Crs)
CR 400 14. SECR 210
ER 265 15. SWR 115
NR 370 T6. WCR 175
4. NER 160 17. METRO
NFR 125 18. CLW 18
O. SR 290 19 BLW B
7. SCR 250 20. ICF 36
8. SER 280 21. RCF 15
9. WR 390 22. RWF 30
10. ECR 240 23. DMW 18
11. ECOR 220 24 MCF 10
12. NCR 230 25. RWP 10
13. NWR 230 Total 4100
Action Plan may be prepared to achieve the scrap sales
target and the monthly
progress be apprised to Board's Office through PCD0 by email at ddrss2rb@gmail.com

2Veam 3s)
(Sunil Kumar Vermas2)
Jt. Director Railway Stores (M)
Copy to:
(i) PCMMs/Ail Indian Railways& PUs.
(ii) G.M./E.P.S., CRIS, 7" floor, ITPI Building, Ring Road, New Delhi- 110002.
 $IT.f,{r(fi|{ GOVERNMENT OF INDIA
t{ d"Tdq MINISTRY OF RAILWAYS
(kafts RATLWAY BoARD)

No.2019/M(L)/731/1 New Delhi, dt.l6. 09.2020

General Managers,
All Zonal Railways.

Sub: DeploymenUCondemnation of surplus Shunting DSL Locomotives

with age beyond 31 years as on 31 .03.2019.

Ref: (i) Railway Board's letter No.2019/M(L)/731/1 dated 1010.20'19

regarding condemnation of surplus Diesel locomotives with age
beyond 3'1 years as on 31.03.2019
(ii) Railway Board's letter No.201 6/M(L)/466/'19/1 Policy dated
17.03.2017 regarding condemnation of Diesel locomotives and
DEMUS.

ln continuation of letter referred above (i), it has been further decided by the
competent authority that all surplus shunting diesel locomotives with age more than
31 years as on 31-03-2019 may be condemned by Zonal Railways (ZR) with consent
of PCOM of the concerned ZR. While proposing such condemnation, the PCEE
should certify that no replacement would be sought for at least next 5 years with any
type of shunting locomotives.

The conditions for such condemnation of shunting locomotives will be

applicable as under:

1. As a onetime measure, the following stipulation of the condemnation policy

issued vide Board's letter No.2016/M(L)/466/19/1 policy dated 17 03.2017 will not
apply to the condemnation of the above mentioned shunting locomotives:

. S.N.2.c. (i) regarding ascertaining from other Zonal Railways if they need
these locos. No such confirmation needs to be taken by any Zonal Railway
since diesel locos are becoming surplus over all Zonal Railways.

2. Further, with a view to expedite disposal of such locomotives, it has been

decided that as a onetime measure, the competent authority for approval of
condemnation of such locomotives will be the same as is stipulated for over-aged
locos in letter at Ref.(ii) above. Therefore, such condemnation can be dealt with
at Zonal Railways level only.
........2t
 a

3. Zonal Railways are also advised to critically revrew the material procurement for
maintenance of such locomotives to ensure that no unnecessary purchases are
made and maintenance rs carried out by utilizing useful material from condemned
locos and pooling items among sheds & Zonal Railways if required. This should
include maintenance as well as RSP spares. lnstruction already issued by Board
in this regard from time to time including letters No.2020/M(L)/466/5 dated
10.07 .2020 & 21 .O7 .2020 may also be kept in view.

This issues with approval of Board (OSD/Safety, Member/O&BD &

Member/Finance).

(Manish Jain)
Ex. Dir. Mech.Engg.(Tr.)
(Railway Board

No. 2019/M (Llt731ll1 New Delhi, dt. [6 . o9.2o2o

Copy to: (i) PFAS, All lndian Railways.

(ii) Dy. Comptroller & Auditor General of lndia/ Railways' Room no 224,
Rail Bhawan, New Delhi.

Fo ber (F na nce)
Railway Board

No. 2019/M (Lll73'tl11 New Delhi, dt. L6.09.2020

Copy to: (i) PCEEs and PCOMs/All Zonal Railways,

*L
(ii) EDEE (RS) and EDFS/Railway Board

(Manish Jain)
Ex. Dir. Mech.Engg.(Tr.)
(Railway Board
1
2
Annexure to Board’s Letter No 2015/RS(S)/709/5 dated --29.01.2016 Annexure-I
Recommendations of the committee Boards remarks on the Recommendation as
concurred in by Finance
1. Disposal of redundant line/structures and sidings: 1. Accepted. Each Railway should issue its own
In order to have speedier disposal, it is recommended JPO in line with that of SCR.
that the redundant line/structures and sidings should be (Copy of JPO No. 2/2008 and 16/2006 of SCR is
disposed on ‘as is where is’ basis. In this regard enclosed )
relevant JPOs formulated on SCR for redundant
line/structures and sidings are enclosed as Annexure
‘III’ and ‘IV’ respectively which may be followed by
all the Railways.
2. Obsolete Materials: 2. Accepted for implementation after
Since TMS (Track Management System) is now fully modification in TMS and complete
operational, the list of obsolete materials may be implementation of TMS on all Zonal
offered in TMS itself so that the other zonal railways Railways/ Divisions.
can also visit TMS and see the availability of obsolete
materials. The list may be circulated through TMS to
all zonal railways. In case no response is received in
one month’s time, the same may be surveyed by the
standing survey committee of the division and should
be offered for sale after declaring them as scrap.
3. PSC Sleepers 3(i) Accepted
(i) Class III Sleepers: These scrap PSC sleepers should be
sold on ‘as is where is’ basis and should be handed
over to purchasers on as is where is basis. Purchasers
should not be permitted for breaking of these sleepers
in the railway premises. This should be disposed
through e-auction as is the practice now. If feasible,
the zonal railways may also try for disposal of these
concrete sleepers on annual contract basis.
(ii) Class II Sleepers: Since the system of disposal of the 3(ii) Accepted
Class II sleepers through e-auction has failed, the CTE
of the zonal railways should be given powers to allot
these Class II sleepers to siding owners on `first come
first’ basis as per the rates provided in stores code for
serviceable materials duly loading the codal charges as
applicable as per Stores Code.
4. Depot Scrap: 4(i) Not accepted.
(i) Work Shops: It is recommended that in work shops a However, workshop should send the scrap
separate area may be nominated where separate bins regularly to the attached/nominated depots after
may be created for different types of scrap. The shop segregation to the extent possible.
in-charge should be provided with suitable pallets in
each shop floor for different types of scrap. Once these
pallets are full, the same may be transported to these
nominated bins and the scrap may be unloaded at
nominated bin. Once, a sizeable quantity of scrap is
3
Annexure to Board’s Letter No 2015/RS(S)/709/5 dated --29.01.2016 Annexure-I
Recommendations of the committee Boards remarks on the Recommendation as
concurred in by Finance
accumulated in the bins, the same may be immediately
transported to Stores Depots, in segregated condition,
through Road transport. Shops may finalize suitable
Road Transport Contract/ Handling contract for this
work if need be.
5. System and procedure of disposal including e- 5.1 Accepted. However, the Railways to procure
auction Electronic Weighing Machines(EWMs) from
5.1 Scrap Rails: within the existing provisions.
CTE of zonal railway may be nominated to asses the
requirements of EWM for the zone in a centralised
manner and initiate consolidated indent for provision of
EWM to all the SSEs/P.Way. The EWMs may be of
2 MT or 5 MT capacity as per the need. These are
available under DGS&Ds rate contract and should be
procured and supplied to all SSEs/P.Way in 3 months
time. CTE should be nominated to implement this.
5.2 Depot Scrap: 5.2 Accepted
The system of survey by survey committee and its
sanction should be abolished for all depot scrap
received as scrap through DS-8. The survey sheet
generated after lot formation should be sanctioned by
depot officer himself and lot should be put for sale. For
surplus items, the existing system may continue.
6.0 e-Auction: 6.1 Accepted.
6.1 Auto acceptance of Bids: The present system in e-auction does not permit
It is recommended that system of auto acceptance of auto decryption of Reserve Price. CRIS will
bids with suitable security features to maintain secrecy explore the possibility of auto acceptance feature
of RP should be devised and implemented in the e- with suitable security features. The same can be
Auction portal. deployed initially in Northern Railway. This can be
extended to other Railways based on feedback.
6.2 Provision to restart the bidding of rejected lot:
In order to expedite the sale, it is recommended that 6.2 Accepted for Trial.
that a provision may be made by CRIS in e-auction CRIS shall develop the system and trial shall
platform wherein, in case the rejected bid is within 1% initially be conducted in Northern Railway. Based
lower range of RP fixed, the auction conducting officer on feedback from the Railway, final decision shall
should be able to restart the bidding of such lots. This be taken for deployment in all Indian Railways.
provision of restarting the bid may be suitably notified
as condition of auction/sale in advance so that the
purchasers are aware of the same. CRIS’s
representative indicated that the same facility can be
provided and bidders will get indication of such lots
where bidding is restarted.
6.3 Rate contracts through e-auction: 6.3 Accepted. Eastern Railway is nominated as
It is recommended that for such identifiable items of nodal Railway for development in association
same nature having regular arising, 3 months quantity with CRIS.
4
Annexure to Board’s Letter No 2015/RS(S)/709/5 dated --29.01.2016 Annexure-I
Recommendations of the committee Boards remarks on the Recommendation as
concurred in by Finance
may be auctioned through e-auction at a time in
anticipation of arisings specially by shop attached scrap
depots where arising are regular. Suitable conditions as
applicable for finalisation of rate contract as available
on E.Rly through tender may be adopted and uploaded
as Rate contract conditions in e-auction portal. This
will be a fixed price sale and a clear indication should
be available in catalogue that this is a rate contract.
6.4 Accountal of EMD received through e-auction: The 6.4 Accepted. CRIS will develop the system.
Committee recommends that the e-Auction system FA&CAOs of all Indian Railways to do the
developed by CRIS should generate a money receipt reconciliation on regular basis.
(MR) as soon as 10% money has been transferred by
the Bank from the bidder’s account to the Railway
account. This computer generated MR statement should
then be signed by the Auction conducting officer and
sent to the cash office for further accountal as per
existing codal provision. Railway Board may issue
instructions to this effect. The same method can be
extended as when it is decided to receive BSV payment
through bank. In case a payment gateway is considered
for receiving payment, similar guidelines in line with
the one adopted for FOIS may be issued by Railway
Board.
6.5 6.5 Accepted. CRIS will develop the system.
It is recommended that till e-Auction portal is modified
for payment of Balance Sale Value (BSV) through Till the system is developed fully by CRIS, existing
payment gateway, all payments should be done only payment system to continue. However, Railways
through RTGS. to take action to promptly switch over to RTGS
system of payment.
6.6 It is recommended that e-Auction portal should be able 6.6 Accepted. South Central Railway shall submit
to generate report of VAT deposited and Income Tax the format of the report to CRIS. CRIS will
deposited. This will reduce unnecessary paper work in develop the system.
depot and the return can be filed with tax authorities
based on these reports as will be available from e-
auction portal.
7.0 System and procedure of delivery of scrap to the 7.1
purchasers: (i) to (iii) Accepted.
CRIS will develop the system, after payment
7.1 P.Way Scrap: gateway for BSV is implemented.
(i) The present e-auction portal should be further modified 7.1(iv)
to allow payment of BSV through e-auction portal itself The revised timeframe as given below is
by providing suitable gateway. Accepted

(ii) The proposal of CRIS (draft MOU) sent to Railway

Board to enter into MOU with SBI through e-pay
solution for payment of BSV through gateway may be
5
Annexure to Board’s Letter No 2015/RS(S)/709/5 dated --29.01.2016 Annexure-I
Recommendations of the committee Boards remarks on the Recommendation as
concurred in by Finance
cleared by Board expeditiously so that payment of BSV
through gateway by e-portal can be implemented.
Once the purchaser deposits the BSV through payment
gateway, the auction conducting officer/Depot officer
should get an electronic message through sms/email
indicating that the purchaser has deposited the BSV.
Thereafter, the Depot officer/Sr.DMM should be able
to generate delivery order electronically through his e-
token. This digitally signed delivery order should be
forwarded to purchaser on line. The purchaser should
also be in a position to take out the print out of the
digitally signed delivery order. A copy of this delivery
order should be forwarded in the PDF format to TMS
portal so that the concerned SSEs/P.Way, and
Sectional Sr DEN/DEN will be able to log in and see
the same and take a printout.

(iii) Sectional Sr.DEN/DEN concerned should fix up the

programme within next 3 days and communicate the
same by e-mail to purchaser and an SMS alert can also
be sent to the purchaser. Purchasers mobile no. and e-
mail id can be captured while registering them in e-
auction portal and this information may be added as an
additional information for already registered
purchasers. Purchasers e-mail address and mobile no.,
can also be printed in bid sheets.

(iv) The recommended time line for disposal of rail scrap as

communicated vide Railway Board’s letter No.
2012/RS(S)/709/4 dated 29.05.2012, may be modified
as below, considering the above facts:
Sl. Particulars Time frame
No.
(i) Collection and formation of 4-6 weeks
material to be offered in lots (for manual
works)
1-2 weeks
(for mechanized
works)
(ii) Joint Inspection by stock verifier 2 weeks
and SSE/P.Way and preparation
of survey sheets and sending to
Divisional Headquarter. For
approval
(iii) Verification of the survey sheets 1 week
6
Annexure to Board’s Letter No 2015/RS(S)/709/5 dated --29.01.2016 Annexure-I
Recommendations of the committee Boards remarks on the Recommendation as
concurred in by Finance
and required test checks at
Divisional level and sanction by
Sectional Sr.DEN/DEN concerned.
(iv) Verification of lots by Stores 2 weeks
department along with super
check, if any and inclusion of the
lot in auction
(v) Disposal through auction by Stores 3 weeks
department
(vi) Delivery of the material to 7 weeks
purchaser
Total 21 weeks
(manual)
17 weeks
(mechanized)

Revised Time Frame for different Activities.

Sl. Particulars Time frame
No.
(i) Collection and formation of material to be offered in lots 4-6 weeks
(for manual works)
1-2 weeks
(for mechanized works)
(ii) Joint Inspection by stock verifier and SSE/P.Way and 2 weeks
preparation of survey sheets and sending to Divisional
Headquarter for approval
(iii) Verification of the survey sheets and required test checks at 2 weeks
Divisional level and forwarding for approval of CTE office
(iv) Scrutiny of survey sheet, approval of survey sheet by CTE and 1 Week
forwarding to COS office
(v) Verification of lots by Stores department along with super 3 weeks
check, if any, and inclusion of the lot in auction
(vi) Disposal through auction by Stores department 3-4 weeks
(vii) Delivery of the material to purchaser 6-7 weeks
Total 21-25 weeks (manual)
18-21weeks (mechanized)

7.2 Payment and Delivery time: 7.2 (i) and (ii) Accepted
(i) The payment time is recommended to be modified for
P.way scrap and other line lots in view of increased 7.2(iii) Accepted subject to that ADRM is
liquidity in the market, as under: authorized only where the Auction is done by
SN Sale value of Free time Free time No. of Divisional Officer but where Auction is conducted
the lot allowed allowed Installments by Depot officer, the present system to continue.

7
Annexure to Board’s Letter No 2015/RS(S)/709/5 dated --29.01.2016 Annexure-I
Recommendations of the committee Boards remarks on the Recommendation as
concurred in by Finance
for for permissible
payment delivery for payment
of BSV reckoned
reckoned from the
from the date of
date of acceptance
acceptance of Bid.
of Bid
1 Upto & Incl
10 days 1
Rs 3 lakh
2 Exceeding Rs
3 Lakh and
1
Upto Rs 5
lakh
50 days
3 Exceeding Rs
15 days
5 lakh and
2
Upto Rs 15
lakh
4 Exceeding Rs
3
15 lakh

(ii) No changes in the outer limit of payment time of 40

days with interest or free delivery period of 50 days are
recommended considering the various constraints
involved in delivery of P.way scrap.
(iii) However, in case of P.way scrap and other line lots, the
powers to extend delivery period from 50 days to 65
days without ground rent, in deserving cases, which are
at present delegated to only CMM and COS should also
be delegated to ADRM in division for delivery of all
types of line lots.
7.3 Depot Scrap:
(i) It is recommended that the payment time for the depot 7.3 (i) to (iii) Accepted
may be modified as below:
SN Sale value Free time Free time No. of
of the lot allowed allowed Installments
for for permissible
payment delivery for payment
of BSV reckoned
reckoned from the
from the date of
date of acceptance
acceptance of Bid.
of Bid

8
Annexure to Board’s Letter No 2015/RS(S)/709/5 dated --29.01.2016 Annexure-I
Recommendations of the committee Boards remarks on the Recommendation as
concurred in by Finance
1 Upto & Incl
10 days 1
Rs 3 lakh
2 Exceeding
Rs 3 Lakh
1
and Upto Rs
5 lakh
40 days
3 Exceeding
15 days
Rs 5 lakh
2
and Upto Rs
15 lakh
4 Exceeding
3
Rs 15 lakh
(ii) Free payment period and free delivery period is
recommended to be modified as below:
If the purchaser fails to deposit balance sale value
within the allowed period of 15 days from the date of
Auction and requests for an extension of this period,
the Railway Administration may at its discretion, on
the merits of the case, allow further time not beyond 35
days from the date of Auction, subject to the levy of
interest charges. However, Earnest money shall stand
forfeited, if the purchaser does not deposit the balance
sale value within the said period of 15 or 35 days as the
case may be.

(iii) Free delivery period shall be maximum 40 days from

the date of bid acceptance as indicated in Para 7.3 (i).
However, Railway Administration in deserving cases
may extend the delivery period by 10 days over and
above the prescribed period of 40 days.
7.4 Delivery time in special circumstances: 7.4 Accepted
In cases which requires more time for cutting like
bridge girders, microwave towers etc., CMM/Sales at
HQ may be empowered to allow the free delivery
period of that lot as 80 days. However, this free
delivery period should be fixed in advance on
recommendation of auction conducting officer duly
recording proper justification for such enhanced free
delivery period and should be published in the
catalogue in advance as a special condition of sale so as
to maintain equity of sales.
7.5 Organisational and Structural Improvement 7.5.1 Accepted. Powers to be restricted to only
7.5.1Scrap Disposal Stores officers.
It is recommended that all JA grade depot/divisional
/HQrs officers should be authorized to conduct the
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Annexure to Board’s Letter No 2015/RS(S)/709/5 dated --29.01.2016 Annexure-I
Recommendations of the committee Boards remarks on the Recommendation as
concurred in by Finance
auction.

7.5.2Divisional Organisation: 7.5.2 Accepted.

Provision of Post of Sr.DMM and disposal of line scrap by However, upgradation from AMM/SMM to be
divisional stores organisation: Divisionalisation has been found done where-ever possible, within the existing
to be of immense help in expeditious disposal of scrap on SC. provisions in Sales /Construction estimates
Railway. Since the scheme of divisionalisation lays down
disposal of scrap by Sr.DMM, it is recommended that the scrap
disposal should be decentralized to divisions for expeditious
disposal of divisional materials. The existing post of
AMM/DMM in divisions where there are no posts of Sr DMM
should be upgraded to Sr.DMM by suitable provisions in Sales
/Construction estimates and Sr.DMMs should be authorized to
conduct auction for all types of divisional materials. Similarly,
all scrap depots should be headed by JA grade officer.
Suitable provision may be made in sales/construction
estimates.
7.5.3Divisional organization: A suitable divisional sales 7.5.3 It is a model illustration.
organisation for disposal of scrap headed by Sr.DMM Divisional Sales organization should be
should be provided. A typical sales organization for strengthened by redeployment/transfers as per
division is recommended as below: the existing practice of zonal Railways.
CDMS-1
DMS-2 In regard to Disposal of Scrap by Divisions,
OS/Sr. Clerk/clerk-2 instructions have already been issued to Railways
These posts may be created by re-deployment/transfer with Finance concurrence vide Letter No
from major stores depots. 2001/RS(S)/709/20 dt 29/12/15.
COS should be empowered to transfer/redeploy these
posts without any finance concurrence keeping the
overall sanctioned strength of all the
Depots/Headquarters as same.

Zonal Railways may gradually switch over to the

system of disposal of scrap through divisions wherever
the same is not in practice.
7.5.4Fixation of RP: 7.5.4 Accepted. CRIS shall be asked to develop
In cases where the rejected bids are within 1% of RP the system and trial shall initially be conducted in
fixed, the auction conducting officer should be able to Northern Railway. Based on feedback from the
restart the bidding. Railway, final decision shall be taken for
deployment in all Indian Railways.
8.0 Other Suggestions 8.1 Available limit on Tonnage and Value is
8.1 Lot size: sufficient. However, in exceptional cases, if felt
At present the lot size is restricted to 500 MT and Rs 1.00 Cr necessary, COS can give exemption upto 750 MT
whichever is lower. Since now e-auction platform is or 2 crore whichever is lower.
available, and with improvement in liquidity in market, it
may be revised to 750 MT or Rs 2.00 Cr whichever is lower.
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Annexure to Board’s Letter No 2015/RS(S)/709/5 dated --29.01.2016 Annexure-I
Recommendations of the committee Boards remarks on the Recommendation as
concurred in by Finance

8.2 Delegation of Powers to grant extension in payment 8.2 Accepted.

time with full interest charges and delivery time will In case where Sr. DMM/JAG Stores Officer is
full ground rent: posted.
Full powers should be given to scrap depot officer for depot
lots and Sr.DMM of the division for all line lots for extension
of payment time upto 40 days for line lots and 35 days for
depot lots with full interest charges including date of
auction and extension of delivery time by another 30 days
beyond the original free delivery period indicated in the bid
sheet with full ground rent.
8.3 Exemption of items from Survey Committee: 8.3
(i) All the scrap received at the scrap depot through DS-8 (i) Accepted
should be exempted from survey.
(ii) For other line materials excluding Shed Scrap and Scrap (ii) Accepted
Rails and P.way Scrap, each division should have a standing
survey committee consisting of Sr.DMM,
Sr.DEN/Sr.DEE/Sr.DSTE as the case may be and DFM of the
division to undertake survey of any material other than
scrap rails and P.way scrap available on line. The power to
sanction such survey committee report should be delegated
to ADRM.
8.4 Direct delivery to end users for speedier scrap 8.4 Accepted, with Direct Acceptance by
disposal: minimum JAG level Stores officer, in line with
The delegation of power for acceptance of sale tender powers of conducting auction only by JAG
should be same as that applicable for purchase cases officers.
including direct acceptance power since at present, no
uniform delegation regarding acceptance of sale tenders
are available from Railway Board.
8.5 Penal action against purchaser: 8.5 Not Accepted.
In case of frequent default of purchaser in deposition of However, Procedure/instructions applicable for
balance delivery or in case of misbehavior/unruly Suspension/Banning of Suppliers (in supply
behavior of the purchaser at the time of taking delivery contracts) may be followed in respect of
of materials, or committing any fraud/criminal activity Purchasers of Scrap.
or forging of documents by the purchasers, railway
should be authorised to ban the purchaser from
participation in auction for a specified period of time,
say upto 3/6 months or in cases of gross misconduct or
involvement in serious criminal cases at the time of
delivery etc., railway may be authorized to permanently
ban the purchaser from participation in auction. This
will be approved by CMM/Sales at HQ on the
recommendation of auction conducting officer based on
the field report.

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Annexure to Board’s Letter No 2015/RS(S)/709/5 dated --29.01.2016 Annexure-I
Recommendations of the committee Boards remarks on the Recommendation as
concurred in by Finance

8.6 Improvement in the mapping of scrap: 8.6 Accepted. SC Rly to develop the system on
A software which was being developed by SC railway trial basis in association with CRIS. Based on
to map the scrap through GPS mobile system on feedback from the Railway, final decision shall be
Google Earth may be implemented all over Indian taken for deployment in all Indian Railways.
railways which will help in complete mapping and
disposal of the existing scrap.

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