CV/RESUME

INTRODUCTION
Communication for seeking employment is one of the most important aspects
of life. Though it is extremely significant at the start of the career, it is equally relevant at
any stage of career change.

RESUME
 A resume is a written document of your education, work experience, credentials, and
accomplishments. Mostly all professional positions require applicants to submit a
resume and cover letter as part of the recruitment process.

 Your resume is the first document a hiring manager will look at when reviewing your
job application. Hence “first impression.” Which you create in the mind of the
employer, which needs to be impressive.

 Well planned and well written resume suggest that you meet all the requirements for the
position you are applying for and you deserve an interview call.

 The ultimate aim of any resume is to earn an interview call.

 The best resume is the one that enables the prospective employer to know everything
about the job applicant the shortest possible time.

 Ideally, 15 to 20 seconds of resume reading, your prospective employer should know

who you are? So, the real challenge in resume writing life is presenting all the
information, concerning a job aspirant through a neat, simple and concise method.

 Resume is like you’re sale statement in which you are promoting yourself.

 A clear print resume will cut through the competition and get you the much awaited job
call.

SCANNABLE RESUME

Scannable resume is an electronic resume that is used using scanning machine for
document imaging technology to store it in the computer database.

It is not different from the regular resume as the basic section remains the same in
both. More and more employees are using image based technology to manage in screen job
applicants this technology saves time and resources for recruiters by automatically extracting
key information from the resume received from job aspirants.

To ensure that important information about you is extracted when your resume is
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scanned by prospective employers you need to work on two aspects keywords and formatting.

The following points explain how to take care of these aspects:

• Use most appropriate and job related keywords.

• Keep the resume format simple and font face consistent to avoid any miss reading by the
scanner.

• Do not use any fancy design with graphics and pictures avoid bullets tables and visuals

TIPS TO DEVELOP AN IMPRESSIVE RESUME

The following are the some useful tips to help you master resume writing so
that you could write an impressive resume and when an interview call.

 Know your purpose.

 Be clear that your resume is to have you get a relative you call.

 Include insignificant details such as sexual, religious and political preferences.

 Keep your resume simple concise and direct.

 Avoid use of fancy designs coloured graphics and photos

 Get the resume proofreading

 Do not load your resume with too many details

 Make sure to use ball type or Bullet points to present your credentials.

 Mention people as reference is without prior consent.

Few key points to keep in mind while drafting your resume.

• Begin with your personal details like name address telephone number and email address

• Mention your career objective clearly and concisely

• Illustrate your past experience at workplaces. View of the below headings could be a part of
your resume

• Achievements and awards

• Professional membership and affiliation

• Interest and hobby pertaining to the applied job.

DIFFERENT FORMAT & TYPES OF RESUME

The ideal format for your resume depends on your educational background, work
experience and kind of Job you have applied.

The popular of job-fresher will use one of these three standard resume formats:

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• Chronological resume

Places your most current work experience towards the top, and is the most frequently
used format by job-seekers today.

• Functional resume

Emphasizes your skills and abilities. This format is best for candidates who need to
downplay gaps in their employment, or just want to highlight a specific skill set.

• Hybrid resume

Combines aspects of the chronological format and the functional format. Ideal for
showcasing both your relevant work experience and technical skills.

WRITING A COVERING LETTER

Most organisations require a covering letter (you should include it even if it is

not asked for). In this case, you should prepare a brief covering letter which may include:

• Designation of the recruiter.

• Name and address of the organisation.
• Reference to the advertisement.
• Your qualifications, skills and experience. (Use only a few sentences to describe them.)
• Mention that you are enclosing/attaching your CV.

JOB APPLICATION AND COVER LETTER

What's the best way to write a letter to apply for a job?

 Your letter should detail your specific qualifications for the position and the
skills you would bring to the employer.

 Your job application letter is an opportunity to highlight your most relevant

qualifications and experiences.

 An effective cover letter will enhance your application and increase your
chances of landing an interview.

Unless an employer specifically requests a job application letter sent by postal mail, today
most cover letters are sent by email or attached as a file in an online application tracking
system.

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 A letter of application, also known as a cover letter, is a document sent with
your resume to provide additional information about your skills and experience to an
employer. The letter of application is intended to provide detailed information on why you are
a qualified candidate for the job.

Your application letter should let the employer know what position you are
applying for, what makes you a strong candidate, why they should select you for an interview,
and how you will follow up

As with all cover letters, a job application letter is divided into sections:

• The heading, which includes your name and contact information.

• A greeting addressed to a specific person, if possible.

• The introduction, which should include why the applicant is writing.

• The body, which discusses your relevant qualifications.

• The close, which thanks the reader and provides contact information and follow-up details.

• Your signature to end the letter.

Sample of covering letter in response to an advertisement:

There may be an advertisement like this:

Cottonwoods Computer Systems London,

Britain Wanted a Marketing Executive

• Are you a management graduate?

• Do you like working with people?
• Can you speak two foreign languages?
• Can you use a computer?
• Do you know London well?

Please write to:

Julie Anderson
Human Resource Manager
Cottonwood Computer
Systems 20 College Street,
London SW2 J4 Or email:
julie@cottonwoods.co.uk

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Sample of your covering letter:

5 Oxford Street
Londo
n 15 July
2017

Ms. Julie Anderson

Human Resource
Manager
Cottonwood Computer
Systems 20 College Street,
London SW2 J4

Dear Ms.

Anderson,

Subject: Marketing Executive

Reference your advertisement for the position of Marketing Executive I’d like to
offer my services for the same.

I am 26 years old and live in Oxford. I am working as a Marketing Executive in a

small organisation. I like working with people, and can speak two foreign
languages – French and Spanish. I can also use a computer well.

I was born in London, so I know it very

well. I look forward to hearing from

you.

Yours

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sincerely,

Rebecca

David

Encl: CV

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Here's an overview of what to include in a cover letter for a job application.

Ref - https://www.thebalancecareers.com/

Rajesh Kumar Contact No: 1234567890 Email:Kumar@gmail.com 21/02/2021 Mr ABC

ABC Retail Solutions Phone: XX XXXX XXXX Email:
enquiries@abcleretailsolutions.com.au

RE: Application for Retail Sales Assistant position

Dear Mr. ABC,

As an extremely motivated and dedicated student with robust communication and

interpersonal skills, I would like to apply for the position of Retail Sales Assistant.

As a student I have been involved in my school activity, which has helped me to develop
strong interpersonal skills. While working for various events, including drama and sports
other schools events, has permitted me to work closely with my peers while supporting the
school as a whole.

These experiences have indorsed me to develop strong time management and organizational
skills, which I see as being very important when seeking to work in casual employment while
continuing to study.

I am aware that you will receive a many applications for this job, but I like to meet you in
person and exhibit my promising and workable skills

Thanking you in advance for your time,

Rajesh Kumar

WHAT IS A CURRICULUM VITAE?

 A CV, also known as curriculum vitae or we take that means the course of life in
Latin.

 CV is a complete sketch of your accomplishments in the arena of education

employment research and University engagement.

 In the USA, CV is mostly used to present a person's academic status and achievement.
What academic appointments you hold with research projects you work on and etc.

 CV is usually longer than the rays you and it may run into more than three pages
depending on your profile.

 Broadly a CV is a reflection of your scholarly identity while your resume construct

your professional identity.
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WRTING CV (CURRICULUM VITAE)
Writing an effective CV goes a long way in ensuring that the prospective
employer gets to know about you in a positive manner. Your CV is your first
introduction, and it shows what you are and what you can do for your employing
organisation.

WHAT TO INCLUDE IN CV?

• Name and contact details

• Education
• Skills
• Work experience
• Interests
• References
• Photograph

HOW TO WRITE A GREAT CV?

• Grammar: There should be no grammatical mistakes or spelling errors. Complete

sentences should be used only where necessary.
• Layout: Most attractive skills should be kept on top. Education and experience
should be written from the most recent ones to the earliest.
• Presentation: It should be typed neatly. Use font size not higher than 12 point.
Headings and sub-headings can be made bold. Use an attractive and business like
type face, e.g. Times New Roman or Ariel. Use bullet points rather than numbers.
• Style: There is no single style, but skill-based (to be put on top after the name)
CV is very effective as the recruiters are able to focus on your skills. In today’s
business world, a potential employer decides to engage your services not for what
you did but what your current skills are.
• Size: The length should preferably be not more than two pages.

Sample template of CV:

Your name and contact details Photo

Career objective

(Keep it brief – maximum 200 words)

Key competencies and skills

107
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 (Here list those professional abilities you think are most relevant to the vacancy you are
applying for.)

Personal skills

(Here list those personal abilities you think are most relevant to the vacancy you are
applying for.)

Career history

Your job title, employer’s name, employment dates, duties etc.

(Give details of your work duties. Try to keep them as relevant as possible to the
job you are applying for.)

Academic qualifications

(Qualifications gained and grades, dates attended, school/college/university attended.)

Personal data

(Date of Birth, place of residence, driving license, passport etc.)

References

(Name, job title, address, telephone, email)

DIFFERENCE BETWEEN RESUME &CV

Parameter Resume Curriculum

vitae

Length Shorter Longer

Format. Chronologically Varied by

functionally careers
and hybrid

Purpose All purpose Mostly for

academic and
scientific positions

Experience Professional Scholarly

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 DO & DONTS PREPARING CV/RESUME:

DO & DONTS PREPARING CV/RESUME

Do keep it neat and easy to read Don’t use fancy fonts

Do highlight your strength and skills Don’t write in big paragraphs

Do use clear language and short Don’t send your resume without proof
sentences reading

Do create separate resume for different Don’ts use the same resume over and
vacancies over again

Entry level resume

An entry level resume is a resume written by recent graduates or any candidates with little
experience. It's usually created for jobs that don't require much expertise in a given field or
profession. Entry level resumes are usually made for positions that will become stepping stones to a
new career.

Sample Entry-Level Software Engineer Resume

Patricia Shaw
Entry-Level Software Developer
patricia.zety.shaw@gmail.com
267-279-2329

Objective

Motivated software engineering graduate from the Rochester Institute of

Technology with 6 months experience in software development. IEEE Computer

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Society Merwin Scholarship winner in 2018. Seeking to use proven skills in
JavaScript and project management via JIRA to meet business needs at GFC Inc.

Education

2016-2019, B.Sc. in Software Engineering

Rochester Institute of Technology, New York
 Pursued my passion for software structures through six advanced electives
in software systems, architecture, and modeling.
 Member of the RIT Women in Computing and Society of Software Engineers
student organizations.
 Article “Why Android is Better Than You Think” was published in TIR SEE
newsletter.

Work Experience

Entry-Level Software Developer

Fryction Inc.
March-Oct 2018
 Assisted in maintenance of software for engineering applications.
 Analyzed user needs and proposed design software solutions to meet them.
 Supporting testing operating systems-level software and filed 150+ upgrade
and bug fix reports.
 Committed code to GIT/SVN and created 75+ code reviews.

Skills

 Teamwork
 Creative thinking
 Analytical thinking
 Java
 Python
 Web programming
 Operating systems software
 Excellent interpersonal skills

Languages

 French (Advanced, C2)

 German (Basic, A2)

Hobbies and Interests

 Weekend computer class volunteer at local YMCA.

 Manage web and software engineering blog called “Cup of Java”.

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 CONTENT OF RESUME
Header

Include your name, full address, phone number and email. Generally
employers will contact you via phone or email. For this reason, it is no longer
necessary to provide two addresses if you are relocating in the near future.
Professional Objective (optional)

This is a phrase or sentence that highlights your intentions and

accomplishments. Be specific enough to give an element of career direction to
your resume. State clearly whether you are looking for an internship, part-time or
full-time job. If you are designing the resume for a job fair, convey broad interests.
Highlight your key qualifications instead of personal preferences, such as
advancement opportunities.

NOTE: An alternative is to exclude a career objective from your resume and relay
the information in the cover letter.
Qualifications Summary (optional)

you may use a qualifications summary to highlight your most noteworthy

attributes. This typically includes your years of experience, technology proficiency,
languages and highest achievements. This may also contain a keyword section.
Education

List the highest level of education first. Include the name of the college,
degree, major, minor, and month and year of your anticipated graduation. Dates of
attendance or high school information is not needed. Include your GPA if it is
above a 3.0, as well as any other academic honors, relevant coursework, study
abroad participation or major research projects.

Note: Augustana awards Bachelor of Science degrees to nursing majors. Art

majors may choose to earn either a Bachelor of Fine Arts or a Bachelor of Arts
degree. The rest of our majors earn a Bachelor of Arts degree.
Experience

This category typically reflects your contact with specific employers.

Include co-ops, internships, part-time, jobs, volunteer work, summer jobs, special
projects or military experience under this category. You do not need to include all
of your previous jobs, only those that relate to the position you are seeking. As you
progress in your studies at Augustana avoid including outdated high school
achievements. List position titles first, followed by the names of organizations,
locations (city and state), dates (month and year) and duties. Each descriptive
phrase begins with a strong action verb. Use present tense for current positions
and past tense for previous jobs.
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References

Generally references are not listed on a resume and only provided if

requested by an employer. To share your references, list in alphabetical order the
names, titles, addresses, telephone numbers and e-mail addresses of at least
three people on a separate page. Include your contact information in a format
consistent with your resume in the event that your resume and reference list are
separated. People who have known you for at least a year and within a context
similar to the position you are seeking will provide the strongest endorsements.
Faculty are often your best source of references since they have assessed the
knowledge, skills and abilities that employers are often seeking. Whomever you
select, remember to ask these individuals for permission before listing them as a
reference. Provide them with a copy of your resume and the job description to
enhance their ability to speak to your qualifications. Always thank your references
once you accept an offer. They like to celebrate your achievements!

Other possible headings to consider include the following:

 International Experience
 Professional Affiliations & Memberships
 Publications & Presentations
 Languages
 Community Service
 Technology Skills
 Honors & Awards
 Leadership Activities
 Collegiate Involvement

Electronic Resumes
An electronic resume is a resume that is submitted to
a potential employer electronically. The purpose of an electronic
resume is to apply for jobs online.

 There are two methods for applying for positions online:

1) via electronic mail or e-mail;

2) or via the Internet through a web page.

 Today employers are faced with huge amounts of money and labor costs
collecting, sorting and filing hard copies of resumes. To save money, many
hiring organizations use electronic methods to review resumes.
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  These electronic methods include accepting e-mail resumes, scanning of
resumes, having applicants complete online resume forms, or accessing
resumes on Internet home pages.

 This handout will provide you with instructions on how to prepare your
electronic resume.

Reformatting Resumes for Copy/Paste

When sending your resume electronically, you have two choices:

 to copy and paste your resume in an e-mail

 to send the resume as an attached file (attached files may not be preferred
by employers because you can inadvertently send a virus). We recommend
that you copy/paste instead so that the receiver does not have to perform
extra steps to save and print the document.

Sending resumes electronically has the following advantages and

disadvantages that you should evaluate.

Advantages

 Speed and efficiency

 Convenience for you and the employer
 No mailing costs
 No envelopes to stuff

Disadvantages

 Your resume may have a plain appearance

 You may need to send a hard copy if you become a top candidate
 Quality of print will be determined by the receiver

Resume Design Tips

Do not...

 Bold, underline, or italicize

 Use graphics or shading
 Use any font except for Times New Roman (If you must use a different font,
make sure it is Sans Serif)
 Use bullets except for a dash (-) or an asterisk (*)
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 Insert symbols
 Tab or indent
 Center text
 Use columns
 Change font size from anything but 12 point
 Use borders or frames
 Use parentheses

Do...

 Copy/paste resume to your e-mail document

 Identify that your resume has been designed specifically for scanning
 Use 12 point Times New Roman font
 Use dashes (-) as bullets
 Align all text to the left
 Use spaces to separate and highlight words
 Put your name and all headings in UPPER CASE
 Test resume before sending it to employers by mailing it to yourself
 Mail additional hard copies to your top employers
 Include important key words in the body of your resume in case your resume is
scanned

Sample Electronic Resume

Start with your typed, hard copy version of your resume, and then
reformat it using the practices outlined previously. Notice that the following
sample resume has eliminated bolding, centering, and bullets (except for a dash).
Also all text is left aligned; the name is first; the font is Times New Roman; and
uppercase letters are used to highlight specific text.

NAME

ADDRESS
Street or Road
City, State Zip Code
Phone
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OBJECTIVE
A statement referring to position seeking and/or functional area of interest.

EDUCATION
Bachelor of Science, May 200_
State University of New York at Fredonia
Major: Business Administration
Specialization: Finance

EXPERIENCE
- Include paid employment (full-time, part-time, summer, etc.)
- List internships, research, class projects, performances, or student teaching.

Format Tip: For each experience, include a position title, dates, the name of the
organization and its city and state. Use descriptive phrases to describe your
responsibilities and duties.

VOLUNTEER/COMMUNITY SERVICE/ACTIVITIES
- Add other relevant sections including volunteer or community service, college
or community activities, and any sports or recreational programs you have
participated in.

SKILLS
- General skills - i.e., communication, leadership, foreign languages, etc.
- Technical skills - i.e., computer, lab, etc.

ADDITIONAL KEYWORDS
Include keywords that were not previously listed in your resume in case your
electronic resume is scanned by a potential employer. Using a noun format to list
keywords may increase the likelihood that an employer will select your resume
for review.

REFERENCES
Available upon request

RESUME REFERENCE

A resume reference list is a document that provides contact and

background information on professional references. Recruiters and hiring
managers may contact people on your reference list during the hiring
process to learn more about your professional history, job performance
and other details about the kind of employee you are.
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1.Determine how many references to include
2.Select your resume references
3.Decide how to send your reference list
4.Ask your contact to be a reference

Sample for resume reference template

Be sure to include the following information in this order:

Your name
Your phone number
Your email address

Reference name
Reference position
Reference company
Reference company address
Reference phone number
Reference email address

Reference description including where and when you worked together as well as your
working relationship.

Related: How to Ask Someone to Be Your Reference: Email Examples

Resume reference list examples
Linda Martinez
Director of Sales, North America
ABC Company
1234 Main St
Austin, TX 78701
512-555-6789
l.martinez@abccompany.com
Linda was my direct manager while I worked as a regional sales manager for the ABC
Company from 2013 to 2017.
Joseph Smith
Professor, McCollough School of Business
State University
2000 Speedway
Austin, TX 78712
512-555-1234
joseph.z.smith@email.com
Joseph Smith was my professor through numerous courses I completed to earn my Masters
of Business Administration.

Your resume list template should follow the same look and feel as your resume, with the
same fonts and colors. This way, if you submit them together, it looks consistent and
professional.
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 Common resume mistakes

 Including a resume objective instead of a professional profile.

 Unrelated work experience.
 Not providing enough detail.
 No references or too many references.
 Irrelevant skills to the job role.
 Using the same resume for all your applications.
 Outdated or missing contact information.

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