CONTRACT OF EMPLOYMENT
This new agreement made on Tuesday 02/01/2024 Between Geoffrey Mbai Kinuthia of ID
Number 37072269 (The employee) and Business Cloud Technologies alias Intsoft Kenya (The
employer) with its principal offices located at Muthaiga Golf View, B4 II, whereby Geoffrey
Mbai Kinuthia is employed as Software Engineer under the following terms:
1. DURATION OF CONTRACT:
From 02/01/2024 to 02/01/2026 (2 years which may be renewed at the employer’s
discretion).
2. Position and Duties
The Employee shall serve as a Software Engineer.
The Employee’s responsibilities include but are not limited to:
Developing, testing, and maintaining software applications.
Collaborating with cross-functional teams to define, design, and ship new features.
Writing clean, scalable, and efficient code in languages such as C#, .NET, React,
Laravel, and Flask.
Managing and maintaining databases such as MSSQL Server.
Building and deploying APIs, mobile applications, and web applications.
Participating in DevOps workflows, including CI/CD pipeline management.
Documenting software functionality and providing technical support as needed.
Responding to customer issues and resolving them or escalating to the responsible
team for further analysis
3. Work Location:
The Employee’s primary place of work shall be at the Employer’s office or any other
location as may be assigned. Remote work arrangements may be permitted subject to the
Employer’s policies.
4. Compensation and Benefits
5.1 Salary: The Employee shall be paid a gross monthly salary of KES 60,000 (sixty
Thousand Kenyan Shillings) subject to statutory deductions, including but not limited
to PAYE, NHIF, and NSSF contributions.
5.2 Payment Schedule: The Employee’s salary shall be paid on or before the last working
day of each calendar month by electronic transfer to the Employee’s designated bank
account.
5.3 Benefits: The Employee shall be entitled to the following benefits:
Leave: Twenty-one (21) days of annual leave per calendar year, prorated for
incomplete years of service.
Sick Leave: As per the prevailing Labor laws in Kenya.
Equipment Provision: The Employer will provide necessary tools, including a
laptop, to facilitate the Employee’s work.
6 PROMOTION
Promotion shall be at Management’s absolute discretion on the criteria of merit, skill,
initiative, competence, Performance Related Pay (PRP) policy and Management’s
decision shall be final and not negotiable.
7 ACCEPTANCE OF LETTER OF EMPLOYMENT
(a) The Terms and Conditions contained in this agreement shall not become binding until the
employee has assumed duties and has deposited a letter with the Board of Director
(Administration) signed by him/her denoting acceptance of the letter of employment
and/or contract and agreed to Terms and Conditions.
(b) The employee produces a comprehensive medical report from a competent and qualified
medical practitioner that such an employee is fit to work. Provided that
(1) the employer reserves the right to seek further medical opinions and
(2) no employee shall be compelled or requested to undergo unusual tests including
HIV/AIDS tests without his or her consent.
8 PROBATION PERIOD
You shall be placed on a probation period of three (3) months. During this period, you
will be under observation. Upon successful completion of the probation period, you shall
receive a letter of confirmation in employment. However, if the Trust is not satisfied with
your performance, you may be given another three months’ probation period or you will
be given 1 weeks’ notice of termination of this contract.
9 HOURS OF WORK
Sets out the specific working hours for the employee and special circumstances
concerning their working hours e.g.: absence, deduction in cases of the proper reason for
absence and negligence. No employee will work on duly gazette Public Holidays. No
overtime will be payable as a result.
10 PAID SICK LEAVE
After completion of the probation period, you shall be eligible for sick leave for a
maximum of 30 days and thereafter to a maximum of 15 days with half pay in each
period of twelve consecutive months’ employment upon production of a certificate of
incapacity signed by a registered medical practitioner covering the period of sick leave.
An employee discharged from
Employment on medical grounds shall be entitled to terminal benefits in respect of the
Non - Contributory Gratuity Scheme to be determined on a pro-rata basis.
11 MATERNITY LEAVE
All pregnant married employees shall be entitled to be paid maternity leave once ONLY
during the course of the contract period and such leave shall be for ninety (90) calendar
days.
12 ANNUAL LEAVE/VACATION LEAVE
(a) An employee shall be entitled to annual leave after continuous service of twelve calendar
months calculated at 2 days for every completed month. The time for taking leave shall
be agreed upon between the employee and management on an individual basis. All leave
shall be applied for in writing and shall be at the discretion of Management. Where an
employee dies/dismissed/resigns, his/her leave will be calculated on a pro-rata basis. The
employee’s salary shall be paid on the last workday immediately before the
commencement of the leave.
(b) No leave days will be exchanged for Cash
13 SPECIAL LEAVE
Given special circumstances of an employee requiring special leave, Management shall
grant such an employee a maximum of seven paid working days leave which shall be
subtracted from the accrued leave days of such an employee provided that management,
depending on the circumstances of each case may extend such a period as may be
necessary for the circumstances.
14 COMPASSIONATE LEAVE
Management shall grant at least five days as compassionate leave to an employee faced
with a funeral in the employee’s nuclear family (husband, wife, biological registered
children, biological father and mother) save that the first five days shall not be subtracted
from the employee’s accrued leave days.
15 PUBLIC HOLIDAYS
All gazette public holidays shall be paid days to all the employees.
16 TERMINATION OF CONTRACT
Either party may terminate the contract at any time before its expiry by giving one full
month’s notice without reason. The employee’s Non-Contributory Gratuity Scheme shall
be determined on a pro-rata basis.
17 SUMMARY DISMISSAL
Summary dismissal may be affected as a result of a violation of the Disciplinary Code of
Conduct (as attached) or in other cases as provided by law or absence from work for ten
(10) continuous days without valid documentation, such an employee shall also be
summarily dismissed. These dismissals shall result in the loss of all entitlements,
gratuity, bonuses and leave days.
18 PROTECTIVE CLOTHING
The employer shall provide protective clothing to all employees engaged in duties
requiring the same and shall be the property of the employer. It shall be the responsibility
of the affected employee to keep and maintain such clothing.
Upon leaving employment it shall be at Management’s discretion whether the employee
should retain or surrender the uniform given immediately preceding the act of leaving
employment.
19 IN-SERVICE TRAINING
An employee is required to attend In-Service training sessions/workshops organized by
the employer which are essential for elicitation and integration of Human Values and Life
Application in the workplace.
20 CERTIFICATE OF SERVICE
Upon termination of employment by any means except by death the employer shall, upon
request, provide a certificate of service to the employee.
21 THE AGREEMENT CONCLUSION SEAL
We the parties hereby append our hand and agree as above stated and do append our
signatures as follows:
22 CODE OF CONDUCT
The Code of Conduct is to be read and signed and forms an integral part of this Contract.
NOTE: PLEASE SIGN ONLY AFTER HAVING READ, UNDERSTOOD AND
ACCEPTED THIS CONTRACT.
EMPLOYER: Business Cloud Technologies, Golf View Office Suite
EMPLOYEE NAME: Geoffrey Mbai Kinuthia
Signature:
Date: 02/1/2024
Witness:(Name) Mwita Joseph
Signature:
Position: Senior Software Engineer
Date: 02/01/2024
