Enhancing payroll processes –

A digitized way to manage payroll

• The Agenda :
❑ How to Login
❑ Investment declaration
❑ Investment proof submission
❑ BRR (CTC reimbursement) claim
❑ Aadhaar, PAN & bank account details confirmation
❑ Salary Slips
❑ Form 16
 How to login ESS Portal

Please copy the below link to Access to ESS Portal

https://mypayroll.myndsolution.com/Login.aspx?CID=
VIKASGROUP

Steps to be followed:
Your User ID – Group ID (as per Chroma ex: GI00001)
Password – Please refer to next slide
How to generate Password
1 Enter your “Group ID”

Click on “Forget Password” to receive One

2 Time Password (OTP) through email

Click on “Back” to return to the ESS Login

3 screen

4 Sample One Time Password (OTP) email

Important Note:
One Time Password (OTP) is only valid for
10 minutes
 How to generate Password
5 Enter your “Group ID”

Enter “Password” as indicated in One Time

6 Password (OTP) email

Once the One Time Password is successfully

7 validated, you can enter your “New Password”

8 Confirm your “New Password”

Guidelines in Password creation
✓ minimum of 6 characters
Click on “Back” to re-login with “New
✓ maximum of 20 characters
✓ 1 upper case alphabet
9 Password”
✓ 1 lower case alphabet
✓ 1 special character
✓ 1 number
Home page of Employee Self Service for HR Users

1. Home Screen : Change the User from the

dropdown under your login ID
Home page of Employee Self Service
1. Home Screen : From here you can
access Self Service module like
Submission, Reports, Useful link

2. My Reports : Shortcut from

where you can directly reach to
type of reports you need to
update

3. Quick Links : Shortcut from where

you can directly reach to type of
submission you need to update

4. Notifications : All updates related

to timeline of various submission
are shared here for quick view

5. Pay By Period : Month wise salary

graph is displayed for last 6
months (Total Gross Pay, Total
Deduction, Total Net Pay)
Investment Declaration
Submission
Home page of Employee Self Service
1. Home Screen : From here you can
access Self Service module like
Submission, Reports, Useful link

2. My Reports : Shortcut from

where you can directly reach to
type of reports you need to
update

3. Quick Links : Shortcut from where

you can directly reach to type of
submission you need to update

4. Notifications : All updates related

to timeline of various submission
are shared here for quick view

5. Pay By Period : Month wise salary

graph is displayed for last 6
months (Total Gross Pay, Total
Deduction, Total Net Pay)
How to submit Investment Declaration

1 Step1: Click on the apply button to submit your Investment Declaration

2 Step2: You will get the section wise Investment Declaration tabs. Click on any
section from A to F as per your declaration requirement
 How to submit Investment Declaration

3 Step3: Please update your provisional investment in the desire saving instruments
How to submit Investment Declaration
How to submit Investment Declaration

Select the Rent period and declare Rent Per month value
and provide other respective details as per column
 How to submit Investment Declaration
Declare your house property details under respective columns and fill all the
E. Income from House Property - 1 (Section-24) mandatory fields before submit the page.
How to submit Investment Declaration

Calculate TDS : Click to view TDS under

Old Regime Vs New Regime

Select tax regime option from drop down Menu

 How to submit Investment Declaration
Check to acknowledge

Submit : To finalize the Submission

Preview : To preview the Declaration

Form 12BB : Income Tax Declaration Form

Guideline : It contain document related to various sections available for deduction. It is a reference document for employees to
declare their provisional investments

Back : To previous Tab

 Submission of
Investment Proof
 How to submit Investment Proof

Apply/Modify: Through “Apply” section, History: Through “History” section, you

you can submit your Investment proofs can check or view your historical
under “Investment Proofs” section “Investment Proofs” submission.
 How to submit Investment Proof
Step 2: Click on (+) sign to Add and upload your proofs
documents as per your requirement under different section

Step 1: Select “Investment Proof” and Click on Step 3: Kindly fill all the mandatory fields and upload proofs
“Apply” and save the document.
 How to submit Investment Proof
HRA / Rent Declaration
House Rent Receipt

Step 1: Click on Rent Paid per Month tab and on + button Step 2: Fill From date to date and all other mandatory fields
to submit your Rent Receipt. and upload Rent Receipts
 How to submit Investment Proof

Step 1: Click on Income/Loss from House

Property tab to submit you Interest

Step 2: Please select House type and accordingly

fill all the mandatory fields and upload required
documents
 How to submit Investment Proof
Click on below “submit” button once you complete the process of filling and uploading all required documents
section wise. You will receive a notification email along with Form 12BB.
How to submit Form 12BB
Step 1: Click on “Form 12BB” link and Submit soft copy(digital) of Form 12BB

Step 2: Please click on declaimer and submit soft copy of 12BB

Step 3: You can view all “History” of your proof submission to click on “History”
 Previous Employer Income
In case you have joined the organization during the current Financial Year i.e. 2022-23, you are
require to submit Form 12B and/or Form 16 (from previous employer)/final tax computation
received from last employer to arrive at the correct tax liability.
Any employee who has worked with more than one employer in any financial year may submit details of
earnings from previous employer on portal. The current employer shall compute tax on total income of the
employee after considering following details of income from previous employer.

1. In Previous Employer Salary column- Gross income from previous employer after deduction u/s 10. i.e.
income after leave encashment, HRA., etc

2. In Previous Employer PF column- PF deducted by previous employer.

3. In Previous Employer Professional Tax column- Professional tax deducted by previous employer.

4. In Previous Employer Income Tax column- Income tax deducted by previous employer.
 How to submit Previous Employer Income

Insert your taxable amount after u/s 10.

Insert your Previous employer PF consider in
tax computation sheet.
1 Insert your Previous employer Ptax consider
in tax computation sheet.
2
Insert your Previous employer Income Tax
consider in tax computation sheet.

Upload final Tax computation sheet

received from your Previous employer

1 Apply : To submit your Previous Employer Income

2 History : To view your historical “Previous Employer Income” submission

Reimbursements
Submission
 How to submit Reimbursement

Head Wise Reimbursement:

By Clicking on (+) you can
update reimbursement and
upload the supporting's
and Submit

Apply/Modify: Through “Apply” tab, you History: Through “History” tab, you can view your
can submit your Reimbursement bills historical “Reimbursement Submission” details
How to submit PAN & Aadhaar Declaration

Apply : To submit your PAN & Aadhaar Declaration

Fill your PAN & Aadhaar Nos, Click on declaration and

2 proceed to submit it.
How to submit Declaration for your Bank Detail

Apply : To submit your Bank Detail

Fill your Bank Detail, Click on self-Disclaimer and proceed to

2 submit it.
How to view payslip & tax sheet on ESS Portal

Pay Slip : Through the “Pay Slip ” section, you can check or view your monthly Pay Slips
 How to view Form-16

Form 16: Through the “Form 16” section, you can check or view your Form 16
 How to view Reimbursement-16

Form 16: Through the “Reimbursement Slip” section, you can check, view and download your
Reimbursement Slip
 Recap First Time Login on ESS Portal
1. Employee to login to the ESS portal using the below URL
❑ https://mypayroll.myndsolution.com/Login.aspx?CID=VIKASGROUP

2. Employee in Login page

✓ Enter User ID as “Group ID” as per TCS Chroma
✓ Click on “Forget Password” to retrieve the One Time Password (OTP)

3. Employee will be prompted to reset their password, upon successful entering the One Time Password (OTP)
Note :
a. The password should contain the following guidelines:
➢ minimum of six (6) characters c. Account will be locked if incorrect password is entered more
➢ maximum of twenty (20) characters than 3 times
➢ 1 upper case alphabet
d. Use Forget Password option, in case
➢ 1 lower case alphabet
➢ Password is lost
➢ 1 special character
➢ Password expires
➢ 1 number
➢ Account is lock
b. The OTP is only valid for 10 minutes