1) Discuss purpose of monitoring and evaluation?

 Ensuring planned results are achieved

 Improving and support management
 Generating shared understanding
 Generating new knowledge and support learning
 Building the capacity of those involved
 Motivating stakeholders
 Ensuring accountability
 Fostering public and political support

2) Explain the meaning of monitoring?

 Monitoring is the routine process of data collection and measurement of progress toward
program objectives.
 It involves tracking what is being done and routinely looking at the types and levels of
resources used; the activities conducted; the products and services generated by these
activities, including the quality of services; and the outcomes of these services and
products.

3) Indicate the difference between monitoring and evaluation?

Monitoring

 Monitoring is the systematic and routine collection of information about the

programs/projects activities,
 It is ongoing process which is done to see if things/activities are going on track or
not i.e. it regularly tracks the program
 Monitoring is to be done starting from the initial stage of the projects
 Monitoring is done usually by the internal members of the team
 Monitoring provides information about the current status and thus helps to take
immediate remedial actions, if necessary
 It focuses on input, activities and output
 Monitoring process includes regular meetings, interview, monthly and quarterly
reviews etc. Usually quantitative data.
 It has multiple points of data collection

Evaluation

 Evaluation is the periodic assessment of the programs/projects activities

 It is done on a periodic basis to measure the success against the objective i.e. it
is an in-depth assessment of the program
 Evaluation is to be done after certain point of time of the project, usually at the
mid of the project, completion of the project or while moving from one stage to
another stage of the projects/programs
 Evaluation is done mainly done by the external members. However, sometimes it
may be also done by internal members of the team or by both internal and
external members in a combined way
 Evaluation provides recommendations, information for long term planning and
lessons for organizational growth and success
 It focuses on outcomes, impacts and overall goal
 Evaluation process includes intense data collection, both qualitative and
quantitative
 Data collection is done at intervals only

4) Show questions to be addressed by evaluation

 What are the underlying assumptions of the project/ program?
 Are objectives met? If so, how? If not, why not?
 Are activities conducted with the target population?
 Are there other populations the program should be working with?
 Is the target population adequately reached by and involved in activities?
 How does the target population interact with the program?
 What do they think of the services? Are they satisfied?
 How is the project functioning from administrative, organizational, and/or personnel
perspectives?
 What are the outputs, outcomes, objectives, and goals of the project?
 Are outcomes, objectives, and goals achieved?
 Are the project/program services/activities beneficial to the target population?
 Do they have negative effects? e. Is the target population affected by the project/ program
equitably or according to the evaluation plan?
 Is the problem that the project/ program intends to address alleviated?

5) Indicate monitoring and evaluation plan components?

6) What is vision statement?

 A vision statement is an organization's declaration of its mid-term and long-term goals, stating
what they want to become in the future. Vision statements act as a goal for a company to strive
toward.
 Vision statements are often confused with mission statements. Mission statements focus on the
present, giving a statement that declares what continually dives a company forward. Mission
statements can be thought as how a company will achieve their vision statement.
 Some organizations provide one or the other, and some provide a single message that combines
elements of both. Strictly speaking, both messages communicate the organization's values and
purpose but a mission statement focuses on current operations and a vision statement on the
future.
 It is Organizational
 A vision statement can be thought of as the ‘dream’ of what you would like to achieve. It is the
highest level of result, long term and far reaching.
 Everything than an organization do; works towards this highest level ‘vision’. This includes not
only program implementation and operations, but also program administration
Usually, in defining a vision, what the Organization wants to be & the timeframe to achieve it are
stated.

7) Discuss factors that affect monitoring and evaluation plan

8) Indicate types of Monitoring and evaluation framework

 Process monitoring
This is often referred to as ‘activity monitoring.’ Process monitoring is implemented during
the initial stages of a project as its sole purpose is to track the use of inputs and resources,
along with examining how activities and outputs are delivered. It is often conducted in
conjunction with compliance monitoring a nd feeds into the evaluation of impact.
 Compliance monitoring
Just as the name suggests, the purpose of compliance monitoring is to ensure compliance with
donor regulations, grant, contract requirements, local governmental regulations and laws,
ethical standards, and most importantly compliance with the expected results of the project.
The need for compliance monitoring could arise at any stage of the project life cycle.
 Context monitoring
Context monitoring is often called ‘situation monitoring.’ It tracks the overall setting in which
the project operates. Context monitoring helps us identify and measure risks, assumptions, or
any unexpected situations that may arise within the institutional, political, financial, and
policy context at any point during the project cycle. These assumptions and risks are external
factors and are not within the control of the project, however, context monitoring helps us
identify these on time to influence the success or failure of a project.
 Beneficiary monitoring
This type of monitoring is sometimes referred to as ‘Beneficiary Contact Monitoring (BCM)’
and the need for this may arise at any stage of the project cycle. Its primary purpose is to track
the overall perceptions of direct and indirect beneficiaries in relation to a project. It includes
beneficiary satisfaction or complaints with the project and its components, including their
participation, treatment, access to resources, whether these are equitable, and their overall
experience of change. Beneficiary monitoring also tracks stakeholder complaints and
feedback mechanism.

 Financial monitoring
The main purpose of financial monitoring is to measure financial efficiency within a project.
It tracks the real expenditure involved in a project in comparison to the allocated budget and
helps the project team to form strategies to maximize outputs with minimal inputs. This is
often conducted in combination with ‘processes and ‘compliance’ monitoring and is crucial
for accountability and reporting purposes.
 Organisational monitoring
 As the name suggests, organisational monitoring tracks institutional development,
communication, collaboration, sustainability and capacity building within an organisation and
with its partners and stakeholders in relation to project implementation.
 Results monitoring

This is where monitoring entwines with evaluation. It gathers data to demonstrate a project’s
overall effects and impacts on the target population. It helps the project team to determine if the
project is on the right track towards its intended results and whether there may be any unintended
impacts.

9) Discuss Monitoring and evaluation logical framework?