F1132

Explaining Accounts Payable

Invoice Processing

.
.
EXERCISES AND SOLUTIONS
.
Course Version: 04
Exercise Duration: 2 Hours 15 Minutes
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© Copyright. All rights reserved. iv

Contents

Unit 1: Processing Incoming Supplier Invoices

1 Exercise 1: Prepare Your User and Fiori Launchpad

3 Exercise 2: Create Supplier Invoice
7 Exercise 3: Create Incoming Invoice
10 Exercise 4: Create Supplier Credit Memo (without reference)
14 Exercise 5: Create Incoming Supplier Credit Memo
18 Exercise 6: Hold Supplier Invoice
23 Exercise 7: Manage Supplier Line Items
26 Exercise 8: Clear Supplier Account

Unit 2: Streamlining Supplier Invoices Processing

29 Exercise 9: Create Recurring Entries

35 Exercise 10: Changes in Payables Postings – Single and Mass

Unit 3: Understanding the Connection between Payables Management

and Materials Management

40 Exercise 11: Create Purchase Order and Post Goods Receipt

45 Exercise 12: Create a Supplier Invoice with Purchase Order

Unit 4: Outlining Payables Key Performance Indicators (KPIs)

48 Exercise 13: Accounts Payable Overview

© Copyright. All rights reserved. v

© Copyright. All rights reserved. vi
 Unit 1
Exercise 1
Prepare Your User and Fiori Launchpad

Business Example
In practice, the correct role is automatically assigned to your user. In the training system, you
assign yourself the correct role. After logging on to your SAP S/4HANA Cloud tenant, assign
the business role F1132_PAYABLES_INVOICE_PROCESSING Accounts Payable Accountant
to your user. The role has an SAP Fiori Launchpad Spaces profile assigned to it. Refresh the
web page so the launchpad changes take effect.

Note:
In this exercise, when a value includes ###, replace the ### characters with the
number your instructor assigned.

1. Use the app Maintain Business Users to assign the role to your user.
F1132_PAYABLES_INVOICE_PROCESSING

Note:
Please do not remove the Z_S4C_GENERIC_ROLE from your user. Only add
the new role.

You have now assigned the correct role to your user to complete all exercises for this
course. You will not see any difference on the launchpad until you refresh it.

© Copyright. All rights reserved. 1

 Unit 1
Solution 1
Prepare Your User and Fiori Launchpad

Business Example
In practice, the correct role is automatically assigned to your user. In the training system, you
assign yourself the correct role. After logging on to your SAP S/4HANA Cloud tenant, assign
the business role F1132_PAYABLES_INVOICE_PROCESSING Accounts Payable Accountant
to your user. The role has an SAP Fiori Launchpad Spaces profile assigned to it. Refresh the
web page so the launchpad changes take effect.

Note:
In this exercise, when a value includes ###, replace the ### characters with the
number your instructor assigned.

1. Use the app Maintain Business Users to assign the role to your user.
F1132_PAYABLES_INVOICE_PROCESSING

Note:
Please do not remove the Z_S4C_GENERIC_ROLE from your user. Only add
the new role.

a) On the SAP Fiori Launchpad, on the search drop-down, select Apps.

b) Typemaintain business users and run it from the list of search results.

c) In the Search field, enter your user, and select Go.

d) Select the row for your user.

e) In the Assigned Business Roles section, select Add.

f) In the Search field, enter F1132, and select search.

g) Select the row with the role F1132_PAYABLES_INVOICE_PROCESSING, and select OK.

h) Choose Save.

i) Choose the SAP logo to return to the SAP Fiori launchpad Home Page.

j) Refresh your session (Fiori Launchpad).

You have now assigned the correct role to your user to complete all exercises for this
course. You will not see any difference on the launchpad until you refresh it.

© Copyright. All rights reserved. 2

 Unit 1
Exercise 2
Create Supplier Invoice

Business Example
Vendors usually send invoices, and they sometimes have to be posted manually in the SAP
system.

Note:
In this exercise, when a value includes ###, replace the ### characters with the
number your instructor assigned.

1. Create a supplier invoice for your supplier S4C### using the SAP Fiori app Create
Supplier Invoice. Create the supplier invoice with the following data:
Field Name Value
General Information
Transaction Invoice
Company Code 1010
Gross Invoice Amount 2200 EUR
Currency EUR
Invoice Date Today
Posting Date Today
Reference L###
Invoicing Party S4C###

G/L Account Items - Line Items

Debit/Credit Indicator Debit
G/L Account 65000000 (Postage and Shipping)
Amount 2000
Show Details
Tax Code 1I (10% Input Tax (Training))
Account Assignment
Cost Center 10101101 (Financials (DE))

2. Create a second supplier invoice – use the same data as in step 1. Only for the following
fields, use the changed data from this table:

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Unit 1: Processing Incoming Supplier Invoices

Field Name Value

Gross Invoice Amount 3300
Reference A### (usually the invoice number)
Amount 3000

© Copyright. All rights reserved. 4

 Unit 1
Solution 2
Create Supplier Invoice

Business Example
Vendors usually send invoices, and they sometimes have to be posted manually in the SAP
system.

Note:
In this exercise, when a value includes ###, replace the ### characters with the
number your instructor assigned.

1. Create a supplier invoice for your supplier S4C### using the SAP Fiori app Create
Supplier Invoice. Create the supplier invoice with the following data:
Field Name Value
General Information
Transaction Invoice
Company Code 1010
Gross Invoice Amount 2200 EUR
Currency EUR
Invoice Date Today
Posting Date Today
Reference L###
Invoicing Party S4C###

G/L Account Items - Line Items

Debit/Credit Indicator Debit
G/L Account 65000000 (Postage and Shipping)
Amount 2000
Show Details
Tax Code 1I (10% Input Tax (Training))
Account Assignment
Cost Center 10101101 (Financials (DE))

a) Go to the SAP Fiori launchpad home page, to the Financial Accounting space, the
Payables Management page, and then the Daily Activities section.

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Unit 1: Processing Incoming Supplier Invoices

b) Open the Create Supplier Invoice app.

c) Enter the data from the table above: General Information.

d) Select Enter.

e) Go to the G/L Account Items area, and choose Add.

f) Enter the data from the table above: G/L Account Items – Line Items.

g) Select Show Details.

h) Enter the data from the table above: Show Details and Account Assignment.

i) Choose Check.
Result
The balance of your document is zero (you can find out on the top left side of your
screen). You see the message: Invoice was successfully checked. on your screen.

j) Choose Post.
Result
You see the message: Success. Documents have been created. Supplier invoice: invoice
number/year on your screen.

k) In the pop-up window you are asked: Do you want to create a new supplier invoice?.
Select Yes to post your second supplier invoice.

2. Create a second supplier invoice – use the same data as in step 1. Only for the following
fields, use the changed data from this table:
Field Name Value
Gross Invoice Amount 3300
Reference A### (usually the invoice number)
Amount 3000

a) Please orientate on the sub-steps of step 1.

b) In the pop-up window, you are asked: Do you want to create a new supplier invoice?
Select No to go back to the SAP Fiori launchpad home page.

© Copyright. All rights reserved. 6

 Unit 1
Exercise 3
Create Incoming Invoice

Business Example
Vendors usually send invoices, and they sometimes have to be posted manually in the SAP
system.

Note:
In this exercise, when a value includes ###, replace the ### characters with the
number your instructor assigned.

1. An invoice from your Supplier S4C### has arrived. Post this invoice in Finance using the
SAP Fiori app Create Incoming Invoices. Create the supplier invoice with the following
data:
Field Name Value
Company Code 1010
Transactn Invoice
Screen Variant STANDARD 1_0100

Basic data
Supplier S4C###
Invoice Date Today
Reference ### (usually the invoice number)
Posting Date Today
Amount 2200
Document Currency EUR
Calculate Tax Set the flag
Tax on Sales/Purchases Code 1I (10% Input Tax (Training))

G/L Account Items – Line Items

G/L Account 65000000 (Postage and Shipping)
Debit/Credit Indicator Debit
Amount in doc.curr. * (asterisk)
Tax Code 1I (10% Input Tax (Training))
Cost center 10101101 (Financials (DE))

© Copyright. All rights reserved. 7

 Unit 1
Solution 3
Create Incoming Invoice

Business Example
Vendors usually send invoices, and they sometimes have to be posted manually in the SAP
system.

Note:
In this exercise, when a value includes ###, replace the ### characters with the
number your instructor assigned.

1. An invoice from your Supplier S4C### has arrived. Post this invoice in Finance using the
SAP Fiori app Create Incoming Invoices. Create the supplier invoice with the following
data:
Field Name Value
Company Code 1010
Transactn Invoice
Screen Variant STANDARD 1_0100

Basic data
Supplier S4C###
Invoice Date Today
Reference ### (usually the invoice number)
Posting Date Today
Amount 2200
Document Currency EUR
Calculate Tax Set the flag
Tax on Sales/Purchases Code 1I (10% Input Tax (Training))

G/L Account Items – Line Items

G/L Account 65000000 (Postage and Shipping)
Debit/Credit Indicator Debit
Amount in doc.curr. * (asterisk)
Tax Code 1I (10% Input Tax (Training))

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 Solution 3: Create Incoming Invoice

Field Name Value

Cost center 10101101 (Financials (DE))

a) Go to the SAP Fiori launchpad home page, to the Financial Accounting space, the
Payables Management page, and then the Daily Activities section.

b) Choose the Create Incoming Invoices SAP Fiori app.

Enter the company code 1010 if a dialog box appears, and choose Continue.

c) Enter the Transaction Code (Transactn) Invoice on the top of the screen.

d) Now prepare the items area. Choose Tree on. Open the Screen variants for items
folder. Double-click the STANDARD 1_0100 variant. Choose Tree off.

e) On the Basic data tab page, enter the data from the table above: Basic data.

f) Choose Enter.

g) Now enter the G/L line item, using the data from the table above: G/L Account Items -
Line Items.

h) Choose Post.
Result
On the lower left of your screen, a success message is shown: Document xxxx was
posted in company code 1010.

i) Select the SAP Logo to get back to the SAP Fiori Launchpad homepage.

© Copyright. All rights reserved. 9

 Unit 1
Exercise 4
Create Supplier Credit Memo (without
reference)

Business Example
Sometimes a customer receives a credit memo from a supplier. This can be an excuse for a
late delivery, for example, or to show appreciation and interest in good customer contact.
Such a credit memo can be posted manually in the SAP system.

Note:
In this exercise, when a value includes ###, replace the ### characters with the
number your instructor assigned.

1. Create a supplier credit memo (without reference) for your supplier S4C### using the
SAP Fiori app Create Supplier Invoice. Create the supplier credit memo with the following
data:
Field Name Value
General Information/Basic Data
Transaction Credit Memo
Company Code 1010
Gross Invoice Amount 110
Currency EUR
Invoice Date Today
Posting Date Today
Reference CM1_###
Invoicing Party S4C###

G/L Account Items – Line Items

Debit/Credit Indicator Credit
G/L Account 65000000 (Postage and Shipping)
Amount 100
Item Text Good Collaboration
Show Details
Tax Code 1I (10% Input Tax (Training))
Account Assignment

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 Exercise 4: Create Supplier Credit Memo (without reference)

Field Name Value

Cost Center 10101101 (Financials (DE))

2. Create a second supplier credit memo (without reference) for your supplier S4C###
using the SAP Fiori app Create Supplier Invoice. Create the supplier credit memo with the
data from Step 1. Change only the following field entries:
Field Name Value
General Information/Basic Data
Gross Invoice Amount 2200
Reference CM2_###
G/L Account Items – Line Items
Amount 2000

© Copyright. All rights reserved. 11

 Unit 1
Solution 4
Create Supplier Credit Memo (without
reference)

Business Example
Sometimes a customer receives a credit memo from a supplier. This can be an excuse for a
late delivery, for example, or to show appreciation and interest in good customer contact.
Such a credit memo can be posted manually in the SAP system.

Note:
In this exercise, when a value includes ###, replace the ### characters with the
number your instructor assigned.

1. Create a supplier credit memo (without reference) for your supplier S4C### using the
SAP Fiori app Create Supplier Invoice. Create the supplier credit memo with the following
data:
Field Name Value
General Information/Basic Data
Transaction Credit Memo
Company Code 1010
Gross Invoice Amount 110
Currency EUR
Invoice Date Today
Posting Date Today
Reference CM1_###
Invoicing Party S4C###

G/L Account Items – Line Items

Debit/Credit Indicator Credit
G/L Account 65000000 (Postage and Shipping)
Amount 100
Item Text Good Collaboration
Show Details
Tax Code 1I (10% Input Tax (Training))
Account Assignment

© Copyright. All rights reserved. 12

 Solution 4: Create Supplier Credit Memo (without reference)

Field Name Value

Cost Center 10101101 (Financials (DE))

a) Go to the SAP Fiori launchpad home page, to the Financial Accounting space, the
Payables Management page, and then the Daily Activities section.

b) Open the Create Supplier Invoice app.

c) Enter the data from the table above: General Information/Basic Data.

d) Select Enter.

e) Go to the G/L Account Items area (select the tab page or scroll down), and choose
Add.

f) Enter the data from the table above: G/L Account Items – Line Items.

g) Select Show Details.

h) Enter the data from the table above: Show Details and Account Assignment.

i) Choose Post.

j) You see the message: Success: Documents have been created. Supplier invoice memo:
document number/year.

k) In the pop-up window, you are asked: Do you want to create a new supplier invoice?
Select Yes.

2. Create a second supplier credit memo (without reference) for your supplier S4C###
using the SAP Fiori app Create Supplier Invoice. Create the supplier credit memo with the
data from Step 1. Change only the following field entries:
Field Name Value
General Information/Basic Data
Gross Invoice Amount 2200
Reference CM2_###
G/L Account Items – Line Items
Amount 2000

a) For solution steps, see exercise part 1.

b) In the pop-up window, you are asked: Do you want to create a new supplier invoice?
Select No to go back to the SAP Fiori launchpad home page.

© Copyright. All rights reserved. 13

 Unit 1
Exercise 5
Create Incoming Supplier Credit Memo

Business Example
Sometimes a customer receives a credit memo from a supplier. This can be an excuse for
some late deliveries, for example, or to show appreciation and interest in good customer
contact. Such a credit memo can be posted manually in the SAP system.

Note:
In this exercise, when a value includes ###, replace the ### characters with the
number your instructor assigned.

1. An credit memo from your Supplier S4C### has arrived. Post this credit memo in
Finance using the SAP Fiori app Create Incoming Invoices. Create the supplier credit
memo with the following data:
Field Name Value
Company Code 1010
Transactn Credit memo
Screen Variant STANDARD 1_0100

Basic data
Supplier S4C###
Invoice Date Today
Reference R_567
Posting Date Today
Amount 120
Document Currency EUR
Calculate Tax Set the flag
Tax on Sales/Purchases Code 1I (10% Input Tax (Training))
Text good collaboration

G/L Account Items – Line Items

G/L Account 65000000 (Postage and Shipping)
Debit/Credit Indicator Credit
Amount in doc.curr. * (asterisk)
Tax Code 1I (10% Input Tax (Training))

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 Exercise 5: Create Incoming Supplier Credit Memo

Field Name Value

Cost center 10101101 (Financials (DE))

2. Post a second credit memo to your Supplier S4C###. Take the same data as in step 1.
Only change the following field entries:
Field Name Value
Basic data
Reference ###
Amount 2200 EUR

© Copyright. All rights reserved. 15

 Unit 1
Solution 5
Create Incoming Supplier Credit Memo

Business Example
Sometimes a customer receives a credit memo from a supplier. This can be an excuse for
some late deliveries, for example, or to show appreciation and interest in good customer
contact. Such a credit memo can be posted manually in the SAP system.

Note:
In this exercise, when a value includes ###, replace the ### characters with the
number your instructor assigned.

1. An credit memo from your Supplier S4C### has arrived. Post this credit memo in
Finance using the SAP Fiori app Create Incoming Invoices. Create the supplier credit
memo with the following data:
Field Name Value
Company Code 1010
Transactn Credit memo
Screen Variant STANDARD 1_0100

Basic data
Supplier S4C###
Invoice Date Today
Reference R_567
Posting Date Today
Amount 120
Document Currency EUR
Calculate Tax Set the flag
Tax on Sales/Purchases Code 1I (10% Input Tax (Training))
Text good collaboration

G/L Account Items – Line Items

G/L Account 65000000 (Postage and Shipping)
Debit/Credit Indicator Credit
Amount in doc.curr. * (asterisk)
Tax Code 1I (10% Input Tax (Training))

© Copyright. All rights reserved. 16

 Solution 5: Create Incoming Supplier Credit Memo

Field Name Value

Cost center 10101101 (Financials (DE))

a) Go to the SAP Fiori launchpad home page, to the Financial Accounting space, the
Payables Management page, and then the Daily Activities section.

b) Choose the Create Incoming Invoices SAP Fiori app.

Enter the company code 1010 if a dialog box appears, and choose Continue.

c) Choose Tree on or choose Refresh Tree.

d) Enter the Transaction Code (Transactn) Credit memo on the top of the screen.

e) Check the items area: The variant should be STANDARD 1. If a change is necessary,
choose Tree on. Open the Screen variants for items folder. Double-click the
STANDARD 1_0100 variant. Choose Tree off.

f) On the Basic data tab page, enter the data from the table above: Basic data.

g) Choose Enter.

h) Now enter the G/L line item, using the data from the table above: G/L Account Items –
Line Items.

i) Choose Post.
Result
On the lower left of your screen, a success message is shown: Document xxxx was
posted in company code 1010.

2. Post a second credit memo to your Supplier S4C###. Take the same data as in step 1.
Only change the following field entries:
Field Name Value
Basic data
Reference ###
Amount 2200 EUR

a) For solution steps, see part 1 of this exercise.

b) Select the SAP Logo to get back to the SAP Fiori Launchpad homepage.

© Copyright. All rights reserved. 17

 Unit 1
Exercise 6
Hold Supplier Invoice

Business Example
Employees may be interrupted during the process of posting documents, leaving the
documents incomplete and therefore unable to be posted. To prevent the entered data from
being lost, the data can be saved without posting using the hold document functions. The
complete entry or posting can be made later.

Note:
In this exercise, when a value includes ###, replace the ### characters with the
number your instructor assigned.

Hold a Document

1. You're entering a document, and something interrupts you before you can finish the
posting. For example, an urgent call comes in and you realize that you have to stop your
work for nearly one hour. You don't want to lose the inserted data, and so you are happy
that you have the Hold function. After returning to your desk, you can complete the
document and then post it. Using the data provided in the following table, enter a supplier
invoice and use the hold document function to save a temporary document. Use the
following data:
Field Name Value
General Information
Transaction Invoice
Company Code 1010
Gross Invoice Amount 1100 EUR
Invoice Date Today minus 2 days
Posting Date Today
Reference H###
Invoicing Party S4C###

G/L Account Items – Line Items

Debit/Credit Indicator Debit
G/L Account 65000000 (Postage and Shipping)

2. Display your held document using the SAP Fiori app Supplier Invoices List.

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 Exercise 6: Hold Supplier Invoice

Field Name Value

Invoicing Party S4C###
Status Entered and Held
Company Code 1010

3. Now complete your held document, and execute the posting. After posting, check whether
your document is displayed in the Supplier Invoice List under the status "Entered and
Held" or "Posted". Use the following data:
Field Name Value
G/L Account Items – Line Items
Amount 1000
Show Details
Tax Code 1I (10% Input Tax (Training))
Account Assignment
Cost Center 10101101 (Financials (DE))

© Copyright. All rights reserved. 19

 Unit 1
Solution 6
Hold Supplier Invoice

Business Example
Employees may be interrupted during the process of posting documents, leaving the
documents incomplete and therefore unable to be posted. To prevent the entered data from
being lost, the data can be saved without posting using the hold document functions. The
complete entry or posting can be made later.

Note:
In this exercise, when a value includes ###, replace the ### characters with the
number your instructor assigned.

Hold a Document

1. You're entering a document, and something interrupts you before you can finish the
posting. For example, an urgent call comes in and you realize that you have to stop your
work for nearly one hour. You don't want to lose the inserted data, and so you are happy
that you have the Hold function. After returning to your desk, you can complete the
document and then post it. Using the data provided in the following table, enter a supplier
invoice and use the hold document function to save a temporary document. Use the
following data:
Field Name Value
General Information
Transaction Invoice
Company Code 1010
Gross Invoice Amount 1100 EUR
Invoice Date Today minus 2 days
Posting Date Today
Reference H###
Invoicing Party S4C###

G/L Account Items – Line Items

Debit/Credit Indicator Debit
G/L Account 65000000 (Postage and Shipping)

a) Go to the SAP Fiori launchpad home page, to the Financial Accounting space, the
Payables Management page, and then the Daily Activities section.

© Copyright. All rights reserved. 20

 Solution 6: Hold Supplier Invoice

b) Open the Create Supplier Invoice app.

c) Enter the data from the table above: General Information.

d) Go to the G/L Account Items area, and choose Add.

e) Enter the data from the table above: G/L Account Items – Line Items. You're aware
that the tax code and the cost center are still missing during the posting.

f) Select Hold.
Result
On the screen, a Success Message appears: Success- Documents have been held.
Supplier Invoice: xxxxxxxxxx/yyyy.
Please write down your number: ____________________ (needed for step 2 of this
exercise)

g) Choose No. (You don't want to create a new supplier invoice.)

Result
You are back on the SAP Fiori homepage.

2. Display your held document using the SAP Fiori app Supplier Invoices List.
Field Name Value
Invoicing Party S4C###
Status Entered and Held
Company Code 1010

a) Go to the SAP Fiori launchpad home page, to the Financial Accounting space, the
Payables Management page, and then the Daily Activities section.

b) Open the Supplier Invoices List app.

c) Enter the data from the table above.

d) Choose Go.
Result
A list of Documents is shown on the screen.

e) Select the number of your document (or select the arrow at the end of the line of your
document).
Result
Your held invoice is shown on the screen.

f) Stay on this screen for the next step of this exercise.

3. Now complete your held document, and execute the posting. After posting, check whether
your document is displayed in the Supplier Invoice List under the status "Entered and
Held" or "Posted". Use the following data:
Field Name Value
G/L Account Items – Line Items
Amount 1000

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Unit 1: Processing Incoming Supplier Invoices

Field Name Value

Show Details
Tax Code 1I (10% Input Tax (Training))
Account Assignment
Cost Center 10101101 (Financials (DE))

a) Because there are some data missing, you choose Edit.

b) Go to the G/L Account Items area, and enter the data from the table above: G/L
Account Items – Line Items.

c) Select Show Details.

d) Enter the data from the table above: Show Details and Account Assignment.

e) Choose Post.

f) You see the message: Success. Documents have been created. Supplier invoice: invoice
number/year.

g) Choose OK.
Result
Your invoice is shown on the screen.

h) Choose back to get back to the Supplier Invoices List.

i) Choose Go again (Status: Entered and Held).

Result
Your document isn't part of the list anymore.

j) Change the status to Posted, and choose Go.

Result
Now your document is part of the list.

k) Select the SAP logo to get back to the SAP Fiori launchpad home page.

© Copyright. All rights reserved. 22

 Unit 1
Exercise 7
Manage Supplier Line Items

Business Example
During daily work, it is sometimes necessary to analyze the business transactions with a
supplier in more detail.

Note:
In this exercise, when a value includes ###, replace the ### characters with the
number your instructor assigned. Please complete the exercises Create Supplier
Invoice and Create Supplier Credit Memo (Without Reference) first, before
starting this exercise.

1. To analyze the business transactions with your supplier in more detail, view the balances
and then the supplier line items for your Supplier S4C### by using the SAP Fiori apps
Display Supplier Balances, and then Manage Supplier Line Items. Use the following data to
do this:
Field Name Value
Supplier Balances
Supplier S4C###
Company Code 1010
Fiscal Year YYYY (Current Year)

Supplier Line Items

Supplier S4C###
Company Code 1010
Status All Items
Posting Date To Today
Item Type Normal Items

© Copyright. All rights reserved. 23

 Unit 1
Solution 7
Manage Supplier Line Items

Business Example
During daily work, it is sometimes necessary to analyze the business transactions with a
supplier in more detail.

Note:
In this exercise, when a value includes ###, replace the ### characters with the
number your instructor assigned. Please complete the exercises Create Supplier
Invoice and Create Supplier Credit Memo (Without Reference) first, before
starting this exercise.

1. To analyze the business transactions with your supplier in more detail, view the balances
and then the supplier line items for your Supplier S4C### by using the SAP Fiori apps
Display Supplier Balances, and then Manage Supplier Line Items. Use the following data to
do this:
Field Name Value
Supplier Balances
Supplier S4C###
Company Code 1010
Fiscal Year YYYY (Current Year)

Supplier Line Items

Supplier S4C###
Company Code 1010
Status All Items
Posting Date To Today
Item Type Normal Items

a) Go to the SAP Fiori launchpad home page, to the Financial Accounting space, the
Payables Management page, and then the Reporting and Analytics section.

b) Choose the Display Supplier Balances app.

c) Enter the data from the table above: Supplier Balances.

d) Choose Go.

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 Solution 7: Manage Supplier Line Items

Result
The balances for Supplier S4C### are displayed.

e) Select one of the debit or credit transaction figures or on the amount of a balance.
Result
You will be taken directly to the Manage Supplier Line Items app and see exactly the
line items that are responsible for this number.

f) Choose the SAP Logo to go back to the SAP Fiori launchpad home page.

g) Now open the Manage Supplier Line Items app directly in the SAP Fiori launchpad (go
to the Financial Accounting space, the Payables Management page, and then the
Supplier Line Items Management section).

h) Enter the data from the table above: Supplier Line Items.

i) Choose Go.
Result
The line items for Supplier S4C### are displayed. In the column Clearing Status of
Items, you find out if the line item has been cleared, or if it is still open.

j) Choose the SAP Logo to go back to the SAP Fiori launchpad home page.

© Copyright. All rights reserved. 25

 Unit 1
Exercise 8
Clear Supplier Account

Business Example
In the meantime, at least one invoice for 2200 EUR and a credit memo for 2200 EUR have
been posted on your supplier. (Both with reference number ###.) You have discussed with
the supplier to clear these two transactions against each other.

Note:
In this exercise, when a value includes ###, replace the ### characters with the
number your instructor assigned. Please complete the exercises Create Supplier
Invoice and Create Supplier Credit Memo (Without Reference) before starting this
exercise.

1. Clear the invoice for 2200 EUR and the credit memo for 2200 EUR you have posted on
your supplier S4C###. Do this using the app Clear Outgoing Payments – Manual Clearing.
Clear the Supplier account using the following data:

Field Name Value

Clear Open Items
Company Code 1010
Supplier S4C###
Header
Journal Entry Date Today
Posting Date Today
Journal Entry Type KZ
Company Code 1010
Transaction Currency EUR

© Copyright. All rights reserved. 26

 Unit 1
Solution 8
Clear Supplier Account

Business Example
In the meantime, at least one invoice for 2200 EUR and a credit memo for 2200 EUR have
been posted on your supplier. (Both with reference number ###.) You have discussed with
the supplier to clear these two transactions against each other.

Note:
In this exercise, when a value includes ###, replace the ### characters with the
number your instructor assigned. Please complete the exercises Create Supplier
Invoice and Create Supplier Credit Memo (Without Reference) before starting this
exercise.

1. Clear the invoice for 2200 EUR and the credit memo for 2200 EUR you have posted on
your supplier S4C###. Do this using the app Clear Outgoing Payments – Manual Clearing.
Clear the Supplier account using the following data:

Field Name Value

Clear Open Items
Company Code 1010
Supplier S4C###
Header
Journal Entry Date Today
Posting Date Today
Journal Entry Type KZ
Company Code 1010
Transaction Currency EUR

a) Go to the SAP Fiori launchpad home page, to the Financial Accounting space, the
Payables Management page, and then the Supplier Line Items Management section.

b) Choose the Clear Outgoing Payments – Manual Clearing app.

c) Choose Clear Open Items on the right side of the screen.

d) Enter the data from the table above: Clear Open Items.

e) Choose OK.

f) On the Clear Outgoing Payments screen, insert the data from the table above: Header.

© Copyright. All rights reserved. 27

Unit 1: Processing Incoming Supplier Invoices

g) In the Open AP/AR Items area, some line items are shown, but you need the reference
number to identify the correct ones for clearing.

h) Choose Settings, mark the reference field, and choose OK.

Result
Now you can identify the invoice (-2200 EUR, Reference ###, KR Vendor Invoice) and
the credit memo (2200 EUR, Reference ###, KG Credit Memo) for clearing.

i) Choose the Clear button in both of the lines.

Result
Now the two line items are shown on the right side of your screen in the Items to Be
Cleared area. The balance on the top right side of your screen should be zero.

j) Choose Post.
Result
A success message is shown on the screen.

k) Choose Go to Payment List to get back to the clearing app.

l) Choose the SAP Logo to go back to the SAP Fiori launchpad home page.

© Copyright. All rights reserved. 28

 Unit 2
Exercise 9
Create Recurring Entries

Business Example
Our Company has rented a storage room for material for one year, starting next month. To
save time, you want to use the recurring entry program when posting the invoice every
month.

Note:
In this exercise, when a value includes ###, replace the ### characters with the
number your instructor assigned.

1. Create a recurring entry document in company code 1010 for the rent payable (see
business example) using the following data:
Field Name Value
Recurrence 1
Recurrence Pattern Monthly (then press Enter)

General Information/Basic Data

Document Type KR (Vendor Invoice)
Company Code 1010
Gross Invoice Amount 1200
Currency EUR
Reference Contract ###
Invoicing Party S4C###
Recurrence Start Date 1st of next month
Conversion Rule Use current exchange rate

G/L Account Items – Line Items

Debit/Credit Indicator Debit
G/L Account 63005000 (Office/Building Rent)
Item Amount 1200

Details
Tax Code V0 (Input Tax non taxable)

Account Assignment

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Unit 2: Streamlining Supplier Invoices Processing

Field Name Value

Cost Center 10101101 (Financials (DE))

Payment
Terms of Payment 0001 (Pay Immediately w/o Deduction)

Recurrence 2
Interval in Months 1
Occur Day in a Month 01 (1st)
End Recurrence By Number of Occurrences
Number of Occurrences 12

2. The recurring entry program must be run periodically, once a month, once a week, or
daily. It depends on the kinds of postings. The run of the program is then responsible for
that actual documents are generated from the recurring entry documents. These jobs are
usually scheduled by an experienced employee in the department. The invoices are then
posted automatically. In this exercise, you now perform the first posting (run) manually
using the SAP Fiori app Manage Recurring Supplier Invoices. Then please check the
changes and done postings using the same app. Show and analyze the done postings
(Invoice Document and Journal Entry).

© Copyright. All rights reserved. 30

 Unit 2
Solution 9
Create Recurring Entries

Business Example
Our Company has rented a storage room for material for one year, starting next month. To
save time, you want to use the recurring entry program when posting the invoice every
month.

Note:
In this exercise, when a value includes ###, replace the ### characters with the
number your instructor assigned.

1. Create a recurring entry document in company code 1010 for the rent payable (see
business example) using the following data:
Field Name Value
Recurrence 1
Recurrence Pattern Monthly (then press Enter)

General Information/Basic Data

Document Type KR (Vendor Invoice)
Company Code 1010
Gross Invoice Amount 1200
Currency EUR
Reference Contract ###
Invoicing Party S4C###
Recurrence Start Date 1st of next month
Conversion Rule Use current exchange rate

G/L Account Items – Line Items

Debit/Credit Indicator Debit
G/L Account 63005000 (Office/Building Rent)
Item Amount 1200

Details
Tax Code V0 (Input Tax non taxable)

Account Assignment

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Unit 2: Streamlining Supplier Invoices Processing

Field Name Value

Cost Center 10101101 (Financials (DE))

Payment
Terms of Payment 0001 (Pay Immediately w/o Deduction)

Recurrence 2
Interval in Months 1
Occur Day in a Month 01 (1st)
End Recurrence By Number of Occurrences
Number of Occurrences 12

a) Go to the SAP Fiori launchpad home page, to the Financial Accounting space, the
Payables Management page, and then to the Daily Activities section.

b) Open the Manage Recurring Supplier Invoices app.

c) Choose Create on the right side of your screen.

d) In the Recurrence area in the Recurrence Pattern field, enter Monthly.

e) Select Enter.

f) Go to the General Information/Basic Data area (select the tab page or scroll up), and
enter the data from the table above: General Information/Basic Data.

g) Go to the G/L Account Items area (select the tab page or scroll down), and choose
Create.

h) Enter the data from the table above: G/L Account Items – Line Items.

i) Select the arrow at the end of the line to expand this element.

j) Enter the data from the table above: Details and Account Assignment.

k) Choose Apply to get back to the Manage Recurring Supplier Invoice app.

l) Go to the Payment area, and enter the data from the table above: Payment.

m) Go to the Recurrence area (select the tab page or scroll down), and enter the data
from the table above: Recurrence 2.

n) Choose Create .
Result
You get the message that the object is created. You find the number of your new
recurring supplier invoice on the top-left side of your screen. Please note it down:
___________________ All information to this created (not really posted) recurring item
is now shown on the screen, like General Information, G/L Account Items, Payment,
Recurrences, Postings, and so on.
In the Postings area, the Posting Status of the planned Postings is shown (second
column).

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 Solution 9: Create Recurring Entries

(If you need to make a change to the document, you can choose Edit.)

o) Stay on this screen for the next step of this exercise.

2. The recurring entry program must be run periodically, once a month, once a week, or
daily. It depends on the kinds of postings. The run of the program is then responsible for
that actual documents are generated from the recurring entry documents. These jobs are
usually scheduled by an experienced employee in the department. The invoices are then
posted automatically. In this exercise, you now perform the first posting (run) manually
using the SAP Fiori app Manage Recurring Supplier Invoices. Then please check the
changes and done postings using the same app. Show and analyze the done postings
(Invoice Document and Journal Entry).
a) If you have still opened the app Manage Recurring Supplier Invoices, you can start
immediately by selecting Execute. (If the app is not open, please start it first. Then
select and mark your Recurring Entry. Then choose Execute.)
Result
A pop-up window is shown: Execute Recurring Postings

b) Up to date should be the first of the next month. Choose Execute.

Hint: Note that postings can only be made if the relevant posting periods are open.
Result
Two Messages are shown on the screen:

● Supplier Invoice xxxxxxxxxx/yyyy and journal entry xxxxxxxxxx/yyyy were posted.

● Execution of recurring supplier invoice xx succeeded.

c) Choose Close to get back to the Manage Recurring Supplier Invoices app.

d) Choose the Postings tab page or scroll to this area. You see the changes in the Posting
Forecasts List.
Result
The posting status of the first posting has changed to Posted. The Invoice Document
Number and the Journal Entry number are shown in the belonging line.

e) In your daily business, it's not necessary to check each posting. But because of the
idea of learning, we have a quick look at the postings. Select the blue invoice document
number to show the posting in more detail.

f) Choose More Links.

g) In the Define Link List, mark Display Supplier Invoice – Advanced, and choose OK. Then
select the link in the shown list.
Result
The supplier invoice is shown on the screen. On the left-hand side, you see the Basic
Data, Payment, Details, Tax, and so on tab pages. Here the inserted data from the
Recurring Supplier invoices are shown.
See, for example, the field Reference or the tax code in the basic data area. On the
right side of the screen, you can see the supplier data like address or bank account
number.
On the G/L Account tab page in the middle of your screen, you find more information
about the G/L Account posting.

© Copyright. All rights reserved. 33

Unit 2: Streamlining Supplier Invoices Processing

h) Choose back to get back to the Manage Recurring Supplier Invoices app.

i) Select the blue journal entry number of your posting.

j) Choose Manage Journal Entries (New version).

Hint: If the link is not shown, first select More Links, mark the wanted link, and then
choose it from the presented list. Choose OK. Select the new link.

k) Select the Related Documents tab page.

l) Expand the Line with the Accounting document by selecting the arrow at the beginning
of the line.
Result
The Incoming Invoice is shown on the screen.

m) Expand the line with the incoming invoice by selecting the arrow at the beginning of the
line.
Result
The number of the basic Recurring Supplier Invoice is shown on the screen.

n) Select the number.

Result
You are back in the Manage Recurring Supplier Invoice Screen app.

o) Select the SAP logo to get back to the SAP Fiori homepage.

© Copyright. All rights reserved. 34

 Unit 2
Exercise 10
Changes in Payables Postings – Single and
Mass

Business Example
A vendor invoice was accidentally posted with an incorrect reference. To be able to execute
the further processes correctly, you want to correct the entry. The supplier invoice has the
status open.
New terms of payment were agreed upon with the supplier yesterday, which should also apply
to vendor invoices that have already been posted but are still open. Adjusting each vendor
invoice individually would be time-consuming. Therefore, all open bills are corrected at once.

Note:
In this exercise, when a value includes ###, replace the ### characters with the
number that your instructor assigned to you. Please complete the exercises
Create Supplier Invoice and Create Supplier Credit Memo (Without Reference)
first, before starting this exercise.

1. Change an existing posted supplier invoice (your first posted supplier invoice (2200EUR;
Reference: ###)). The Reference has to be changed from ### to B###. Use the following
data:
Field Name Value
Filter
Supplier S4C###
Status Open Items
Open on Key Date Today
Item Type Normal Items
Reference ###

Change of Reference
Reference (new) B###

2. You need to change the payment terms of all the open supplier items of supplier S4C###.
Yesterday, new conditions were agreed upon with the supplier (14 Days 3%, 20/2%, 30
Net). These new conditions should be valid for all the open supplier items. To save time,
you would like to correct the open invoices altogether in one step. After you have done the
changes, check if it's possible to find out who did a change in a posted document. Use the
app Manage Supplier Line Items and the following data:

© Copyright. All rights reserved. 35

Unit 2: Streamlining Supplier Invoices Processing

Field Name Value

Filter
Supplier S4C###
Status Open Items
Open on Key Date Today
Item Type Normal Items
Reference (no entry !!!)

Payment Data – Conditions

Days 14
% 3
Days 20
% 2
Days 30
% 0

Hint:
If the New Value column is not shown, choose Settings, mark New Value, and
choose OK.

© Copyright. All rights reserved. 36

 Unit 2
Solution 10
Changes in Payables Postings – Single and
Mass

Business Example
A vendor invoice was accidentally posted with an incorrect reference. To be able to execute
the further processes correctly, you want to correct the entry. The supplier invoice has the
status open.
New terms of payment were agreed upon with the supplier yesterday, which should also apply
to vendor invoices that have already been posted but are still open. Adjusting each vendor
invoice individually would be time-consuming. Therefore, all open bills are corrected at once.

Note:
In this exercise, when a value includes ###, replace the ### characters with the
number that your instructor assigned to you. Please complete the exercises
Create Supplier Invoice and Create Supplier Credit Memo (Without Reference)
first, before starting this exercise.

1. Change an existing posted supplier invoice (your first posted supplier invoice (2200EUR;
Reference: ###)). The Reference has to be changed from ### to B###. Use the following
data:
Field Name Value
Filter
Supplier S4C###
Status Open Items
Open on Key Date Today
Item Type Normal Items
Reference ###

Change of Reference
Reference (new) B###

a) Go to the SAP Fiori launchpad home page, to the Financial Accounting space, the
Payables Management page, and then to the Supplier Line Items Management section.

b) Open the Manage Supplier Line Items app.

c) Choose Adapt Filters to add the reference field to the filter bar.

© Copyright. All rights reserved. 37

Unit 2: Streamlining Supplier Invoices Processing

d) Mark the reference field, and choose OK.

e) In the Filter Area, enter the data from the table above Filter, and choose Go.
Result
The line item that you have to change is shown on the screen.

f) Choose the shown Journal Entry number (blue).

g) Choose the Manage Journal Entry (New version) link.

What should you do if the link is not shown in the list of possible links? Choose More
Links, and mark/select the wanted one. Choose OK. Now the wanted link is shown in
the list. Choose the new link.
Result
In the General Information – Transaction Data area, the Document Reference ID ### is
shown.

h) Choose Edit.
Result
Now it's possible to change the Document Reference ID field.

i) Enter B### in the document reference ID field (Shown in the table above Change of
Reference).

j) Choose Save.
Result
The message Your changes have been saved.

k) Choose Back to get back to the Manage Supplier Line Item app, and stay there for the
next step of this exercise.

2. You need to change the payment terms of all the open supplier items of supplier S4C###.
Yesterday, new conditions were agreed upon with the supplier (14 Days 3%, 20/2%, 30
Net). These new conditions should be valid for all the open supplier items. To save time,
you would like to correct the open invoices altogether in one step. After you have done the
changes, check if it's possible to find out who did a change in a posted document. Use the
app Manage Supplier Line Items and the following data:
Field Name Value
Filter
Supplier S4C###
Status Open Items
Open on Key Date Today
Item Type Normal Items
Reference (no entry !!!)

Payment Data – Conditions

Days 14
% 3
Days 20

© Copyright. All rights reserved. 38

 Solution 10: Changes in Payables Postings – Single and Mass

Field Name Value

% 2
Days 30
% 0

a) In the Filter Area of the Manage Supplier Line Items app, enter the data from the table
above Filter, and choose Go.
Result
Line Items of supplier S4C### are shown on the screen.

b) Mark all the lines because they all have to be changed.

c) Choose Edit Line Items.

Result
On a pop-up window, all the changeable fields are shown.

d) Insert the new Conditions for Payment. See the table above Payment Data –
Conditions.

e) Choose OK.
Result
A short message Item changed appears on the screen.

f) Change the View for the Items area by selecting the arrow near the view Standard.

g) To check the Terms of Payment, double click SAP – Terms of Payment.

h) Select one of the Journal Entry numbers, and choose Manage Journal Entries (new
version).

i) On the top-right side of your screen, choose Display Change Log.

Result
Changed On, Changed By, Field Names, Original Value, and New Value are shown in
the Standard View.

Hint:
If the New Value column is not shown, choose Settings, mark New Value, and
choose OK.

a) Choose Close and Back.

© Copyright. All rights reserved. 39

 Unit 3
Exercise 11
Create Purchase Order and Post Goods
Receipt

Business Example
In an integrated system the logistic and the finance department are working very closely
together. The process starts normally with creating a purchase order in logistics. Then a
goods receipt for the purchasing document is created. Then the supplier invoice is flying in
and gets posted.

Note:
In this exercise, when a value includes ###, replace the ### characters with the
number that your instructor assigned to you.

1. Create a purchase order using the Fiori app Manage Purchase Orders. Write down the
Order number because you need it for the next step of the exercise __________________.
Use the following data for the posting:
Field Name Value
Basic Data
Purchasing Doc. Type Standard PO (NB)
Supplier S4C###

Currency EUR
Purchasing Organization 1010
Company Code 1010
Purchasing Group 001

Purchase Order Items

Item Category Standard
Material TG10
Order Quantity 100
Order Quantity - Order Unit PC (Piece)
Net Order Price 11
Price Unit 1

© Copyright. All rights reserved. 40

 Exercise 11: Create Purchase Order and Post Goods Receipt

Hint:
Purchase Order Items: Normally, the system automatically fills the Plant field
with 1010. If a different value is displayed there, replace it with 1010, and
select Enter.

2. Post the goods receipts for your purchase orders of the previous step, The goods have
been delivered in full. The storage location is 101A. Use the Fiori tile Post Goods Receipt for
Purchasing Document for this step.

© Copyright. All rights reserved. 41

 Unit 3
Solution 11
Create Purchase Order and Post Goods
Receipt

Business Example
In an integrated system the logistic and the finance department are working very closely
together. The process starts normally with creating a purchase order in logistics. Then a
goods receipt for the purchasing document is created. Then the supplier invoice is flying in
and gets posted.

Note:
In this exercise, when a value includes ###, replace the ### characters with the
number that your instructor assigned to you.

1. Create a purchase order using the Fiori app Manage Purchase Orders. Write down the
Order number because you need it for the next step of the exercise __________________.
Use the following data for the posting:
Field Name Value
Basic Data
Purchasing Doc. Type Standard PO (NB)
Supplier S4C###

Currency EUR
Purchasing Organization 1010
Company Code 1010
Purchasing Group 001

Purchase Order Items

Item Category Standard
Material TG10
Order Quantity 100
Order Quantity - Order Unit PC (Piece)
Net Order Price 11
Price Unit 1

© Copyright. All rights reserved. 42

 Solution 11: Create Purchase Order and Post Goods Receipt

Hint:
Purchase Order Items: Normally, the system automatically fills the Plant field
with 1010. If a different value is displayed there, replace it with 1010, and
select Enter.

a) Go to the SAP Fiori launchpad home page, to the Logistics Execution space, and then
the Purchase Order Processing section.

b) Open the Manage Purchase Orders app.

c) Choose the Create button on the right side of your screen.

d) Enter the Supplier S4C###. Typically the screen is now updated automatically. If this
is not the case, select Enter.
Result
Result: The currency EUR, the purchasing organization 1010 , and the company code
1010 are displayed.

e) Enter the Purchasing Group 001 on the General Information tab page (Basic Data) of
your purchase order.

f) Select Enter.

g) Scroll down to the Items area or select the Items tab page.

h) Choose the Create button in the Purchase Order Items area.

i) Enter the data from the table above: Purchase Order Items.

Hint:
Normally, the system automatically fills the Plant field with 1010. If a
different value is displayed, replace it with 1010, and select enter.

j) Choose Order.

k) A short message is shown on the screen: Purchase Order has been created.

l) The order number is shown on the top left side of your screen. Important: Write down
the purchase order number:______________________________.

m) Choose the SAP Logo to get back to the SAP Fiori Launchpad.

2. Post the goods receipts for your purchase orders of the previous step, The goods have
been delivered in full. The storage location is 101A. Use the Fiori tile Post Goods Receipt for
Purchasing Document for this step.
a) Go to the SAP Fiori launchpad home page, to the Logistics Execution space, and then
the Goods Receipt section.

b) Open the Post Goods Receipt for Purchasing Document app.

c) Insert the Purchase Order Number from the previous step, and select Enter.

d) In the Items area of your screen, insert the Storage Location 101A (Std. storage 1).

© Copyright. All rights reserved. 43

Unit 3: Understanding the Connection between Payables Management and Materials Management

Result
The item is automatically selected. if this is not the case, select the check box on the
left side of your purchase order item and enter 101A. Then the wanted element is
shown in the list, and you can call it per click.

e) Choose Post.
Result
A success message appears on the screen: 1 document created - Material Document
xxxxxxxxxx/yyyy.

f) Confirm the message (OK).

g) Choose the SAP Logo to get back to the SAP Fiori Launchpad.

© Copyright. All rights reserved. 44

 Unit 3
Exercise 12
Create a Supplier Invoice with Purchase Order

Business Example
A purchase order was posted in logistics. Then a goods receipt for purchasing document is
created. Now the supplier invoice is flying in and is getting to be posted (with reference to the
purchase order). Analyze the whole process at the end.

Note:
In this exercise, when a value includes ###, replace the ### characters with the
number that your instructor assigned to you. Please complete the exercises
Create Purchase Order and Post Goods Receipt before starting this exercise.

1. Your company has received the invoice of EUR 1210 (Gross amount) from the supplier
S4C### with the reference number S4C###, today. Post this invoice using the following
data:
Field Name Value
Basic Data
Transaction Invoice
Company Code 1010
Cross Invoice Amount 1210
Currency EUR
Invoice Date today
Posting Date today
Reference IN###
Invoicing Party S4C###

Tax Code 1I (10% Input Tax (Training))

2. Analyze the whole process using the app Display Process Flow – Accounts Payables. Use
the following data:
Field Name Value
Document Type Purchase Order
Document Number the purchase order number from the exer-
cise before

© Copyright. All rights reserved. 45

 Unit 3
Solution 12
Create a Supplier Invoice with Purchase Order

Business Example
A purchase order was posted in logistics. Then a goods receipt for purchasing document is
created. Now the supplier invoice is flying in and is getting to be posted (with reference to the
purchase order). Analyze the whole process at the end.

Note:
In this exercise, when a value includes ###, replace the ### characters with the
number that your instructor assigned to you. Please complete the exercises
Create Purchase Order and Post Goods Receipt before starting this exercise.

1. Your company has received the invoice of EUR 1210 (Gross amount) from the supplier
S4C### with the reference number S4C###, today. Post this invoice using the following
data:
Field Name Value
Basic Data
Transaction Invoice
Company Code 1010
Cross Invoice Amount 1210
Currency EUR
Invoice Date today
Posting Date today
Reference IN###
Invoicing Party S4C###

Tax Code 1I (10% Input Tax (Training))

a) Go to the SAP Fiori launchpad home page, to the Financials Accounting space, then to
the Payables Management page, and then to the Daily Activities section.

b) Open the Create Supplier Invoice app.

c) Enter the data from the table above on the General Information tab page – Basic Data:
Basic Data.

d) Choose the Purchasing Document References tab page, or scroll down.

© Copyright. All rights reserved. 46

 Solution 12: Create a Supplier Invoice with Purchase Order

e) Enter your purchase order number from the previous exercise step 1 into the
Purchase Oder/Scheduling Agreement field.

f) Change the Tax Code to 1I (10% Input Tax (Training)).

g) Choose Post.
Result
A Success message is shown: Documents have been created. Supplier Invoice:
xxxxxxxxxx/yyyy.
Do you want to create a new supplier invoice?

h) Choose No on the Success window.

i) Choose the SAP logo to get back to the SAP Fiori Launchpad.

2. Analyze the whole process using the app Display Process Flow – Accounts Payables. Use
the following data:
Field Name Value
Document Type Purchase Order
Document Number the purchase order number from the exer-
cise before

a) Go to the SAP Fiori launchpad home page, to the Financials Accounting space, then to
the Payables Management page, and then to the Reporting and Analytics section.

b) Open the Display Process Flow – Accounts Payables app.

c) In the filter area, enter the data from the table above.

d) Choose Go.

e) Now you see the steps of the process with the belonging documents on the screen.

f) Select the invoice receipt to get some more information.

Result
The Additional Information area shows information like the supplier, the reference, and
who has done this posting. In the Related Applications area, different helpful links are
offered.

g) Then choose Close.

h) Choose the SAP logo to get back to the SAP Fiori Launchpad.

© Copyright. All rights reserved. 47

 Unit 4
Exercise 13
Accounts Payable Overview

Business Example
Working with many supplier invoices and other business cases every day, you might want to
have a big picture view of your company’s supplier operations.

Note:
In this exercise, when a value includes ###, replace the ### characters with the
number that your instructor assigned to you.

1. You were asked by your boss which are the 10 suppliers with the highest DPO. She would
like to get a list of these suppliers. Use the app Accounts Payable Overview to find out.
Field Name Value
Display Currency EUR (European Euro)
Company Code 1010

2. Now your boss has another task for you. She would like to find out, which are the 10
suppliers with the highest DPO. She would like to get a list of these suppliers. Use the app
Accounts Payable Overview to find out.

© Copyright. All rights reserved. 48

 Unit 4
Solution 13
Accounts Payable Overview

Business Example
Working with many supplier invoices and other business cases every day, you might want to
have a big picture view of your company’s supplier operations.

Note:
In this exercise, when a value includes ###, replace the ### characters with the
number that your instructor assigned to you.

1. You were asked by your boss which are the 10 suppliers with the highest DPO. She would
like to get a list of these suppliers. Use the app Accounts Payable Overview to find out.
Field Name Value
Display Currency EUR (European Euro)
Company Code 1010

a) Go to the SAP Fiori launchpad home page, to the Financials Accounting space, then to
the Payables Management page, and then to the Reporting & Analytics section.

b) Open the Accounts Payable Overview app. Insert the values from the table above, and
choose Go.

c) Select the number on the Days Payable Outstanding card.

Result
You are guided to the Days Payable Outstanding app.

d) Because you are interested in the top 10 Suppliers with the highest DPO, change the
select view on the left side of your screen from By Timeline to By Supplier (Top 10
Highest DPO).
Result
The 10 suppliers are shown on the screen. You can change the Chart Type, if you like.

e) To get a list, choose Tabular View (on the top-right side of your screen).
Result
Now you see a list that can be exported to a spreadsheet.

f) Choose Back twice to get back to the Accounts Payable Overview app. Stay here for
the next step of the exercise.

2. Now your boss has another task for you. She would like to find out, which are the 10
suppliers with the highest DPO. She would like to get a list of these suppliers. Use the app
Accounts Payable Overview to find out.

© Copyright. All rights reserved. 49

Unit 4: Outlining Payables Key Performance Indicators (KPIs)

a) Select the number on the Payable Aging card.

Result
You are guided to the Aging Analysis app.

b) Because you are interested in the Top 10 Suppliers with the highest DPO, change the
select view on the left side of your screen from By Aging to By Supplier (Top 10
Payables, Chart).
Result
The 10 suppliers are shown on the screen. You can change the Chart Type if you like.

c) To get a list, choose Tabular View (on the top-right side of your screen).
Result
Now you see a list, that can be exported to a spreadsheet.

d) Choose Back twice to get back to the Accounts Payable Overview app.

e) Choose the SAP Logo to go back to the SAP Fiori launchpad home page.

© Copyright. All rights reserved. 50