BASIC SETTINGS

1.Project Creation:

Step 1.1: Creation of Company

Path:- SPRO _ SAP Reference IMG _ Enterprise structure _ Definition _ Financial

Accounting _ Define company. { T.code= OX15 }

Click on "New Entries"

Company = 8899zn
Company Name = ZN group of companies
City = Edmonton
Country = CA
Language key = EN
Currency = USD

Click On "save"
Click On " create request "
short discription= Practice of FI for ZN group of companies
Click On " Save" and Click On " Enter "

Step 1.2: Define Company Code

Path:- SPRO _ SAP Reference IMG _ Enterprise structure _ Definition _ Financial

Accounting _ Edit, Copy, Delete or Check Company Code.

Double click on " Edit Company Code Data" { T.code= OX02 }

Click " New Entries"

Company code = 8989

Company Name = ZN Marketing inc
City = Edmonton
Country = CA
Language key = EN
Currency = USD

Click On "Save"

Title = Company
Country = CA

Click On "enter" and Click On "Enter" on the request message

* to create another company code click on next entry button.

* The company currency and the company code currency can be different.

Step1.3: Assign company code to company { providing the links between the two
objectives in software }

Path:- SPRO _ SAP Reference IMG _ Enterprise structure _ Assignment _ Financial

Accounting _ assign company code to company. { T.code= OX16 }

click on position and search your company code then write company, click on save
then click on Enter.
Step1.4: Define Business Area

Path:- SPRO _ SAP Reference IMG _ Enterprise structure _ Definition _ Financial

Accounting _ Define Business area. { T.code= OX03 }

click on 'New Entries'

Business Area = 8989
Description = Edmonton Branch
Click "save" and "enter"

2.Fiscal Year Variant:

step2.1: Define Fiscal year variant

Path:- SPRO _ Financial Accounting _ Financial Accounting Global Settings _

Fiscal Year _ Maintain fiscal year variant. { T.code= OB29 }

No action required. Just identify which fiscal year variant you want to use for
your company code.

Step2.2: Assign Company code to Fiscal year variant

Path:- SPRO _ Financial Accounting _ Financial Accounting Global Settings _

Fiscal Year _ Assign company code to fiscal year variant { T.code= OB37 }
Click on "position company code"
Fiscal Year Variant = K4
Click enter click save

*If any warning messages are displayed ignore the warning message by clicking on
enter button in the keyboard.

3. Chart Of Accounts:

Step3.1: Define Chart Of Accounts.

Path:- SPRO _ Financial Accounting _ General Ledger accounting _ G/L Accounts _

Master Records _ preparations _ edit chart of ccount list. { T.code= OB13 }

Click on "New Entries"

Chart Of Accounts = 8989
Discription = Chart Of Accounts for 8989
Language = English
Length of G/L account numer = 06
Click "save"

Step3.2: Assign Company code to Chart of Accounts

Path:- SPRO _ Financial Accounting _ General Ledger accounting _ G/L Accounts _

Master Records _ preparations _ assign company code to chrt of accounts. { T.code=
OB62 }

Click on 'position', company code= 8989 , Chart of Accounts= 8989

Click 'save'
step3.3: Define Account Group

Path:- SPRO _ Financial Accounting _ General Ledger accounting _ G/L Accounts _

Master Records _ preparations _ Define Account Group. { T.code= OBD4 }

Every account group should have a separate number range.

step3.4: Define Retained Earnings Account

Path:- SPRO _ Financial Accounting _ General Ledger accounting _ G/L Accounts _

Master Records _ preparations _ Define Retained Earnings Account . { T.code= OB53
}
company code = 8989
P&L statement = X
Account = 100100
click 'save'

*If any warning messages are displayed ignore the warning message by clicking on
enter button in the keyboard.

4. Posting Period Variant:

Step 4.1: Definition of posting period variant

Path:- SPRO _ Financial Accounting _ Financial Accounting Global Settings _

document _ posting periods _ define variants for open posting periods. { T.code=
OBBO }

click on "new entries"

Variant = 8989
Name = posting period variant for ZN
click 'save'

Step 4.2: Assign Posting period variant to company code

Path:- SPRO _ Financial Accounting _ Financial Accounting Global Settings _

document _ posting periods _ Assign Posting period variant to company code
{ T.code= OBBP }

click on position button

Company code = 8989
Variant = 8989
click enter and save

Step 4.3: open and close posting periods

Path:- SPRO _ Financial Accounting _ Financial Accounting Global Settings _

document _ posting periods _ open and close posting periods

click on "new entries"

Variant = 8989
Account type = +
"ACCOUNT TYPES":- The account types describe the nature of accounts in SAP. The
account types were already defined in the system. we can not define our own account
types. The following
are the account types define in the system:

1. G/L Accounts (S)

2. Vendor Accounts (K)
3. Customer Accounts (D)
4. Asset Accounts (A)
5. Material Accounts (M)
and we use "+" in order to specify all account types. we will enter "+" in
variant account types. + indicates that the posting period variant is applicable to
all account types.

[ to open normal posting periods ]

From period 1 = 1 year = 2023

to period = 12 year = 2023

[ to open special posting periods ]

From period 2 = 13 year = 2023 *note: right the same year in special
periods because these special periods link to previous year.
to period = 16 year = 2023
click "save"

5. Creation of Number Ranges For Document Types

Step 5.1: Creation of number ranges for document types " SA"

Path:- SPRO _ Financial Accounting _ Financial Accounting Global Settings _

document _ document header _ define document types { T.code= OBA7 }

Click on 'position'
Document type = SA
select SA document type line
after that click on details button
notice the properties of range [ i.e serial number of number range ]

click on number range information { T.code = FBN1 }

Company code = 8989
Click on "[change] Intervals " button
Click on '(insert) line' button
No = 01
Year = 2023
From number = 1
to number = 100000
click on save and ok button

*Note 1 :- When an object is defined at a client level within backers group level
the object can be used by all the company codes of the client.

*Note 2 :- When an object is defined at company code level then that object is
specific and available to that company code only.
At the time of defining the objects if the system does not asked for the company
code then we can assume that the object is created at a client level and it can be
used by all the company codes
of the client but at the time of creating the object if the system asked for the
company codes then we can assume that the object is created at a company code level
in that case it is applicable
to company code only.

6. Tolerance Groups :

step 6.1: Define Tolerance Groups for G/L Accounts :

Path:- SPRO _ Financial Accounting _ General Ledger Accounting _ business

transactions _ open item clearing _ clearing differences _ define tolerence groups
for G/L accounts. { T.code = OBA0 }
Clicl on New Entries
Company code = 8989
Tolerence group = A
Name = upper limit 100
click on save

*Note: The blank tolerance group is also called null tolerance group. The blank
tolerance group is applicable to all the G/L accounts which are not assigned with
in any tolerance group..

*Note: if the path is given we can find the transaction code. For example to find
the transaction code for definition of tolerance groups for G/L accounts the
procedure will be :
execute the path for definition of tolerance groups like SPRO _ Financial
Accounting _ General Ledger Accounting _ business transactions _ open item clearing
_ clearing differences
_ define tolerence groups for G/L accounts. after that go to menu in additional
information then again select additional information then after that select display
key and then select IMG activity.
after that click the system will show transaction codes for every activity.

step 6.2: Define Tolerance Group for empoyees

Path:- SPRO _ Financial Accounting _ General Ledger Accounting _ business

transactions _ open item clearing _ clearing differences _ Define Tolerance Group
for empoyees. { T.code = OBA4 }

Click on 'New Entries'

Group = A,B,C or D
Company code = 8989
Amount per document = 100,000
Amount per open item = 150,000
Cash Discount per item = 1%
click 'save'

step 6.3: Assign users to Tolerance Groups

Path:- SPRO _ Financial Accounting _ General Ledger Accounting _ business

transactions _ open item clearing _ clearing differences _ Assign users to
Tolerance Groups { T.code = OB57 }

Click on 'New Entries'

Username = user171
Tolerance group =
click 'save'

7. Global Parameters:

Path:- SPRO _ Financial Accounting _ Financial Accounting Global Settings _

company code _ enter global parameters { T.code = OBY6 }

Click on 'position' button

Company code = 8989
click 'enter'
Select 'company code line'
click on details button
Select 'Business area financial statements'
Select 'propose fiscal year'
Select 'define default value date'
select 'negative postings permitted'
click 'save'

*Note: The settings done in this activity are applicable to the company code as a
whole :
1. Business Area Financial statements: by selecting this indicator the system
allows the user to generate the business area financial statements.

2. Propose Fiscal Year: by selecting this indicator the system defaults the current
fiscal year at the time of displaying the documents.

3. Define Default Value Date: by selecting this indicator the system defaults the
current date (system date) as value date.

4. Negative Postings Permitted: by selecting this indicator we can use the reversal
function to rectify wrong postings.