SAP-Enterprise Structure Interview
Questions
1. How many Chart of Accounts can a Company Code have?
A single company code can have only one chart of Account assigned to it. The Chart of
Accounts is nothing but the list of General ledger Accounts
2. What are the options in SAP when it comes to Fiscal years?
Fiscal year is nothing but the way financial data is stored in the system. You have 12 periods
in SAP and also 4 special periods. These periods are stored in what is called the Fiscal year
Variants.
There are two types of Fiscal year Variant
Calendar year – Jan to Dec, April to Mar
Year dependent Fiscal year
3. What is a year dependent fiscal year variant?
In a year dependent fiscal year variant, the number of days in a month are not as per the
calendar Month.
Example: For the year 2012 the period January ends on 29th, Feb ends on 27th, March ends on
29th. For the year 2013 January ends on 30th, Feb ends on 26th, March ends on 30th. This is
applicable to many countries especially USA. Every year Fiscal year variant needs to be
configured.
3.1 What is a year Independent fiscal year variant?
Year Independent - Fiscal Year Variant is a type of fiscal year variant configuration that
remains constant across all calendar years. This maintains the same fiscal year structure
regardless of the calendar year. Every Year have the Same Number of Period and Same
number of Days.
Year Period JAN FEB MAR APR
2020 10 31 28 31 30
2021 10 31 28 31 30
2022 10 31 28 31 30
Like:
4. How does posting happen in MM during special periods?
There is no posting which happens from MM in special periods. Special periods are only
applicable for the FI Module. They are required for making any additional posting such as
closing entries, Provisions. Which happen during quarter end or year end.
5. How many currencies can be configured for a company code?
A company code can have 3 currencies in total. One which is called the local currency (i.e.
Company code currency) and 2 parallel currencies can be configured
6. How many Normal and Special periods will be there in fiscal year, why do u use special
periods?
Ans: 12 Normal posting period and 4 special periods are in the fiscal year which can be used
for posting tax and audit adjustments to a closed fiscal year.
7. What do you enter in Company code Global settings?
Ans: 4-digit Alphanumeric key.
Name of the company
City
Country
Currency
Language
Address
8.What is posting period variant in SAP?
SAP FI Posting period variant is used to maintain accounting periods that are open for
posting and all closed period are balanced. This is used for opening and closing period in the
fiscal year for posting purpose. You can assign these posting periods to one or more
company codes.
9. What is open and close posting periods in SAP?
In SAP, open and close posting periods are used to control when transactions can be posted
to the ledger
8. What is document type, and what does it control? Examples.
Ans: Document type is nothing vouchers containing line items. Several business transactions
can be identified within a particular document type.
It controls the document number ranges.
It controls the Header part of document
IT controls the line-item level of the document
Helps filing of physical document
9. What is posting key and what does it control?
Ans: These are special classification keys. Two-character numerical key it controls the entry
of line items.
Posting key determines Account type, Debit/credit posting, Field status of transaction.
10. What is field status group, what does it control?
Ans: FSG is mandatory field in GL Creation. You use this field to define which fields are
displayed when you post business transactions to a G/L account.
A field may have one of the following statuses.
- Suppressed
- Display
- Optional
- Required
11.What is chart of account and how many charts of accounts can be assigned to a
company?
Ans: Chart of account is a list of all G/L accounts used by one or several company codes.
For each G/L account, the chart of accounts contains the account number, account name,
and the information that controls how an account functions and how a G/L account is
created in a Company code.
You have to assign a chart of accounts to each company code. This chart of accounts is the
Operating chart of accounts and is used for the daily postings in this company code.
You have the following options when using multiple company codes. You can use the same
chart of accounts for all company codes
If the company codes all have the same requirements for the chart of accounts set up, assign
all of the individual company codes to the same chart of accounts. This could be the case if
all company codes are in the same country.
In addition to the operating chart of accounts, you can use two additional charts of accounts
If the individual company codes need different charts of accounts, you can assign up to two
charts of accounts in addition to the operating chart of accounts. This could be the case if
company codes lie in multiple countries.
The use of different charts of accounts has no effect on the balance sheet and profit and loss
statement. When creating the balance sheet or the profit and loss statement, you can
choose whether to balance the co many codes which use different charts of accounts
together or separately.
12.What does definition of a chart of account contains?
Ans: chart of account key
Name
Maintenance language
Length of the GL Account Number
Controlling Integration
Group chart of accounts (Consolidation)
Block Indicator
13. Can one COA be assigned to several companies?
Ans: yes. One COA can be assigned to several companies.
14.What is account group and what does it control?
Ans: Account group determines which fields you can configure on the G/L master record. It
is necessary to have at least two one for B/S and another one for P&L a/c.
It controls the Number ranges of GL A/C.
The status of fields of the master record of GL belongs to company code area.
15.What is reconciliation account; can you directly enter documents in that a/c?
Ans: When you post items to a subsidiary ledger, the system automatically posts the same
data to the general ledger. Each subsidiary ledger has one or more reconciliation accounts in
the general ledger.
We can’t use reconciliation account for direct postings.
16. How do you control field status of GL master records and from where do you
control!
Ans: Field status variant is maintained all FSGs.
17.What does Field status group assigned to a GL master record control?
Ans: It controls the account assignments that are made to the account. Specifically, the field
status group controls whether postings to cost centers, internal orders, profitability segments
and so on are required, not allowed (suppressed), or optional.
18.What is Country and operational chart of account? Why do you use group chart of
account?
Ans: Operational chart of account – Day to day activities It is mandatory.
Country COA – It’s used for legal specific requirement of each country. It’s additional and
optional. Group COA used for consolidation of Company codes. This is for group
consolidation purpose.
19.What is open line item management? What do you mean by clearing open line items?
Ans: Open item management is further reconciliation function. OIM allows you to display
the open and cleared items and amounts in an account. OIM should be used if an offsetting
entry is made for every line item posted in the account. The a/c is reconciled and cleared
against another account. Ex. Salary clearing account and GR/IR Clearing account.
20.What is residual payment and part payment?
Ans: Residual payment it clears original invoice with incoming amount and create new line
item for remaining outstanding amount.
Partial payment it leaves the original invoice amount and creates new
line item for incoming amount
21.What is internal and external number ranges?
Ans: Internal Number Ranges: Doc. No will be provided by the system automatically in
serial order allotting the next available progressive number. The number must be in
numerical.
External Number ranges: Doc. No will be given manually by the end user. System will not
lock no automatically in this case. User can pick the number randomly. Number may be an
alpha numeric.
22.What is Retained Earnings Account in SAP?
In SAP, the retained earnings account is a financial accounting component that tracks a
company's net income over time. It's used to carry forward a company's profits and losses
from one fiscal year to the next.
23.Tolerance Group for GL Accounts in SAP?
In SAP, a tolerance group for general ledger (G/L) accounts is a set of rules that controls the
maximum amount of money that can be posted to a G/L account. This can help prevent
unauthorized transactions
24. Tolerance Group for Employees in SAP?
In SAP, tolerance groups for employees are used to limit the amount of money an employee
can post to a general ledger account. This helps prevent unauthorized transactions.
