Document Formatting Standards

 Paper:
o Size: 8.5” x 11”

o Orientation: Portrait (Landscape for special diagrams only)

o Paper Substance: 20 (for bound copies)

 Formatting:
o Spacing: 1.5 line spacing

o Indentation: 1 inch

 Margins:
o Top: 1 inch

o Left: 1.5 inches

o Right: 1 inch

o Bottom: 1 inch

o Header: 0.5 inches

o Footer: 0.5 inches

 Font:
o Typeface: Times New Roman

o Color: Black (Automatic)

o Sizes:

 Heading 1: 12 pt
 Heading 2: 12 pt
 Heading 3 and Content: 11 pt
 Pagination:
o Top-right corner; no extra characters

o No page number displayed on the first page of each chapter

 Page Breaks:
o Use only at the beginning of a new chapter

 Table and Figure Layouts:

o Tables:

 Example format:
Table <number [1 … n]> TABLE TITLE
o Figures:

 Example format:
Figure <number [1 … n]>: Figure Title (bold and underlined)
Research / Capstone Project Manuscript Outline
▪▪ Title Page
▪▪ Approval Sheet
▪▪ Dedication (optional)
▪▪ Acknowledgement
▪▪ Executive Summary or Abstract
▪▪ Table of Contents
▪▪ List of Figures
▪▪ List of Tables
▪▪ List of Notations (optional)
▪▪ Chapter I – Introduction
o [Introduction Proper]
▪▪ Project Context
▪▪ Purpose and Description of the Project
o Objectives of the Project
o Scope and Limitations of the Project
o Significance of the Project

▪▪ Chapter II – Review of Related Literature

o Theoretical Background
o Related Literature
o Related Studies

▪▪ Chapter III – Technical Background

o Technicality of the project
o Details of the technologies to be used
o How the project will work

▪▪ Chapter IV – Methodology (initial choose only the parts that are applicable)
o Environment (only for org-specific capstone project)
▪▪ Locale
▪▪ Population of the Study
▪▪ Organizational Chart/Profile
o Requirements Specifications
▪▪ Operational Feasibility
Fishbone Diagram
Functional Decomposition Diagram
▪▪ Technical Feasibility
Compatibility checking (hardware / software and other
technologies)
Relevance of the technologies
▪▪ Schedule Feasibility
Gantt Chart
▪▪ Economic Feasibility
Cost and Benefit Analysis
Cost Recovery Scheme
▪▪ Requirements Modeling
Input
Process
Output
Performance
Control
Either of the following two (2) or combined, whichever are
 applicable:
o Data and Process Modeling
▪▪ Context Diagram
▪▪ Data Flow Diagram
▪▪ System Flowchart
▪▪ Program Flowchart (highlights only)
o Object Modeling
▪▪ Use Case Diagram
▪▪ Class Diagram
▪▪ Sequence Diagram
▪▪ Activity Diagram
▪▪ Risk Assessment/Analysis
o Design
▪▪ Output and User-Interface Design
Forms
Reports
▪▪ Data Design
Entity Relationship Diagram
Data Dictionary
▪▪ System Architecture
Network Model
Network Topology
Security
o Development (initial)
▪▪ Software Specification
▪▪ Hardware Specification
▪▪ Program Specification
▪▪ Programming Environment
Front End
Back End

▪▪ BIBLIOGRAPHY (initial)
▪▪ APPENDICES (initial)
o Relevant Source Code
o Evaluation Tool
o Sample Input/Output/Reports
o Users Guide
o Other Relevant Documents
o Accomplished Forms
▪▪ D1, D2 (chosen title), D3, D5, D7, DX, D14, D15
o Curriculum Vitae

▪▪ GLOSSARY (initial)
H. List of Deliverables
Deliverable Due Submitt Notes
Date ed
D1 Project Team Assignments Form
(Appendix A)
D2 Pre-Proposal Statements (Appendix B)

D3 Project Working Title Form (Appendix C)

Proposal Manuscript - Chapter 1

Chapter 2

Chapter 3

Chapter 4

D4 Complete Proposal Manuscript (Appendix

D)
D5 Proposal Hearing Notice Form (Appendix
E)
D6 Revised Proposal Manuscript

D7 Grammarians Certificate (Appendix F)

D8 Approval Sheet (Appendix G)

D9 Final Proposal Manuscript (Hardbound)

D10 Proposal Flash Drive (Appendix H)

Appendix A. Project Team Assignments Form

Project Team Assignments

Subject
Name and Project Role Email
Teacher
Signature address/mobile
#

Project Manager

System Analyst

Lead Developer

***Accomplish in 2 copies
Appendix B. Pre-Proposal Statement Form

Research / Project Title:

Proponents/Researchers: 1.

2.

3.

Scope of the Study:

Limitations of the
Study:

Project Design / ● Program Specification

Development Plan:

● Software Specification

● Hardware Specification

***1 for each of the 3 titles chosen (strictly word-processed and comprehensive)
Appendix B. Pre-Proposal Statement Form (SAMPLE)

Research / Project Title: e-Library Information System for Surigao Science

Elementary School

Proponents/Researchers: 1. Juan D. Cruz

2. James L. Bond

3. Ken T. Key

Scope of the Study: This project aims to develop an e-Library Information

System for Surigao Science Elementary School to
streamline book cataloging, borrowing, and returning
processes. The system will enable efficient management
of library resources, track borrowers, and generate
reports for librarians and school administrators.

Limitations of the This project aims to develop an e-Library Information

Study: System for Surigao Science Elementary School to
streamline book cataloging, borrowing, and returning
processes. The system will enable efficient management
of library resources, track borrowers, and generate
reports for librarians and school administrators.

Project Design / ● Program Specification

Development Plan: - User authentication system for librarians and
students.
- Book inventory management (add, update, delete
book records).
- Borrowing and returning transaction modules with
penalty calculation.
- Report generation for borrowed, overdue, and
returned books.
● Software Specification
- Frontend: HTML, CSS, JavaScript
- Backend: PHP with MySQL database
- Framework: Laravel (for efficient development)
- Operating System: Windows/Linux for server
deployment

● Hardware Specification
- Server: Intel i5 processor, 8GB RAM, 500GB HDD
or equivalent cloud hosting
- Client Devices: Desktop computers with minimum
4GB RAM, barcode scanners for book scanning
- Network: Local Area Network (LAN) connectivity
for on-campus access
Appendix C. Project Working Title Form

Proponents/Researchers:
1)

2)

3)

Proposed Project Title:

Submitted by: Noted:

________________________________________ ______________________________________
_ __
Project Manager Adviser / Subject Teacher

Date: ______________________ Date: ______________________

Approved:

_________________________________________
_
Program Chair / Dean CEIT

Date: ______________________

***Accomplish in 2 copies
 Appendix E. Research / Capstone Project Hearing Notice Form

RESEARCH / CAPSTONE PROJECT HEARING NOTICE

Date Filed: _______________________ Ref. Code: ______________________ [ ] PROPOSAL [ ]
ORAL DEFENSE

Date: _________________ Time: ____________________ Venue:

_______________________________________________

Research Title:
_________________________________________________________________________________________

Proponents: 1. _____________________________________
2. _____________________________________
3. _____________________________________

Certification:
The undersigned members comprising the panel for proposal examination hereby agree
to the schedule of hearing for the above research. [Please PRINT NAME and SIGN]

__________________________________________
__________________________________________
PANEL MEMBER 1
PANEL MEMBER 2

__________________________________________
PANEL CHAIR

Noted:
__________________________________________
Subject Teacher

Approved:
_____________________________________
Program Chair /
Dean

Appendix F. Grammarian’s Certificate

February 28, 2025

G R A M M A R I A N’ S CERTIFICATE

This is to certify that the undersigned has reviewed and went through all the pages of
the proposed project study / research entitled
___________________________________________________ as against the set of structural rules that
govern the composition of sentences, phrases, and words in the English language.

Signed:

_________________________________
Grammarian

Conforme:

___________________________________
Project Manager
 Appendix G. Approval Sheet

APPROVAL SHEET

The Research / Capstone Project Study entitled

____________________________________________ prepared and submitted by _________________,
_________________________, and ____________________ examined and is recommended for
approval and acceptance.

RECOMMENDED:

Adviser / Teacher

========================================================
=============

APPROVED by the Project Proposal Committee with a grade of PASSED on _____________________.

________________________________
Chairman

________________________________
________________________________
Member Member

=====================================================
================
ACCEPTED and APPROVED in partial fulfillment of the requirements in Bachelor of Science in
Information Technology.
_____________________
__

Program Chair /
Dean

Date:
Appendix H. Title Page

COLLEGE OF ENGRINEERING AND INFORMATION TECHNOLOGY

Research / Project Title

(Must be inverted pyramid form, all caps)

A Proposal presented to the Faculty of the

College of Engineering and Information Technology, Surigao del Norte State
University

In Partial Fulfillment of the Requirements

for the degree Bachelor of Science in Information System

By
Juan D. Cruz
James L. Bond
Koby C. Brown

Mr. Ken C. Yang

Adviser

May 2025