User Manual for Keeper
Press Registrar General of India
Web-Application User Manual
Version 1.0
March 27th’2024
(https://presssewa.prgi.gov.in/#/)
Office: - 9th Floor, Soochna Bhawan, Lodhi Rd, CGO Complex, New
Delhi, Delhi 110003
R e g i s t r a r O f N e w s p a p e r s f o r I n d i a P a g e 1 | 18
User Manual for Keeper
1 Table of Contents
1 Introduction ................................................................................................................................................ 3
1.1 Purpose .............................................................................................................................................. 3
1.2 Scope .................................................................................................................................................. 3
1.3 Glossary .............................................................................................................................................. 3
2 Printer Sign up ............................................................................................................................................. 4
2.1 Title Registration request Approval by Printer ................................................................................ 15
R e g i s t r a r O f N e w s p a p e r s f o r I n d i a P a g e 2 | 18
User Manual for Keeper
1 Introduction
1.1 Purpose
This document presents a detailed description with screens for the Printer Module of Press Sewa Portal
(PRGI). It will give the Keeper (Owner/Manager of Printing Press) an idea of the standard approach to be
taken while working on the website.
1.2 Scope
The scope of the website user manual is to inform the user about the following: -
• Printer Signup
• Printer Approving\Rejecting Title Registration Request
1.3 Glossary
Term Definition
Owner Owner of any Verified Title
Publisher Person that prepares and issues books, journals & Newspaper
Printer Owner Of Printing Press in case of Individual Ownership and Keeper/
Manager of Press in case of Non -Individual Ownership
PRGI Press Registrar General of India
DM/SA Specified Authority
R e g i s t r a r O f N e w s p a p e r s f o r I n d i a P a g e 3 | 18
User Manual for Keeper
2 Printer Sign-up
The printer can sign up for the portal by following below steps: -
• Go to PRGI's official website: - https://prgi.gov.in/
• Click on Press Sewa login/Signup option from the top right corner of the Website home page as
shown below.
• On Click of “Press Sewa Login/Sign-Up, User will be redirected to PRGI application portal page as
shown in the below figure.
R e g i s t r a r O f N e w s p a p e r s f o r I n d i a P a g e 4 | 18
User Manual for Keeper
• Printers can Sign up in the PRGI Portal by clicking on the Signup link on the login page, as shown in
the figure below.
• This will re-direct the user to the Signup details Page where the required details are to be
filled.
• The user is required to fill up the following fields:
• User Type (Keeper) (Select from Dropdown values)
• Date of Birth/Date of Incorporation – Select the date from the Calendar
• Email ID (to be verified by filling the OTP sent to the registered email address)
• Mobile No (to be verified using OTP sent on the registered mobile number)
• Create Password (Alphanumeric)
• Confirm Password (Alphanumeric)
R e g i s t r a r O f N e w s p a p e r s f o r I n d i a P a g e 5 | 18
User Manual for Keeper
• Click on Sign-up button to register yourself as a keeper as shown in the below figure.
• Printer can log into his/her account by using the same credentials (Email ID & password) that
he/she used during the signup process.
• Post successful login Printer will be redirected to his/her profile section to fill the required
information as shown below.
R e g i s t r a r O f N e w s p a p e r s f o r I n d i a P a g e 6 | 18
User Manual for Keeper
• Printer Needs to fill the below mentioned mandatory fields: -
o Nature of Ownership- Individuals to be selected if the press is owned by a single person.
Non-individual option is to be selected if the Press is owned by a company/ trust etc.
o Owner/Organisation Name – Name as per GST / PAN card or any other valid id
o Photograph of Printer – upload file (Only JPG, JPEG, PNG and maximum 300 KB Size allowed)
o Address : Exact address where the Printing Machinery is installed (not the corporate
office or branch office)
o Pin code: The exact pin code of the address where the Printing Machinery is installed
o State: Will be auto-filled from Pincode
o District: Will be auto-filled from Pincode
o City: Will be auto-filled from Pincode
o Mobile Number (Auto Populates) Will be auto-filled from pin-code
o Email ID (Auto Populates) (Data is captured while filling the Signup Page)
o Date of Birth of Owner/Date of Incorporation – Auto Populates
R e g i s t r a r O f N e w s p a p e r s f o r I n d i a P a g e 7 | 18
User Manual for Keeper
o Upload DOB/DOI Document – Upload File (Only JPG, JPEG, PDF, PNG and maximum 300
KB Size allowed. Please upload anyone: Driving Licence, PAN, Voter ID or any other
certificate issued by Govt. bodies)
o Pan card Number:
o Upload Pan Document – Upload File (Only JPG, JPEG, PDF, PNG and maximum 300 KB Size
allowed.)
o GST Number: As per GST certificate
o Upload GST Certificate Document – Upload File (Only JPG, JPEG, PDF, PNG and maximum
300 KB Size allowed.)
o Whether a Citizen of India – Radio Button (Yes/No)
o Nationality – Drop Down (By default Indian)
o Court Case – Radio Button (Yes/No)
o In case of court case selection is yes, details are to be provided with the case number,
court name and brief of the case.
• Post Filling all the mandatary fields Printer needs to click on “Update” button as shown in
the below figure.
• Post Updating the profile user will be redirected to his/her dashboard as shown in the below
figure.
R e g i s t r a r O f N e w s p a p e r s f o r I n d i a P a g e 8 | 18
User Manual for Keeper
• Printer needs to update his/her press details by clicking on “My Press” tile available on
dashboard as shown in the below figure.
• On click of “My Press” tile user will be redirected to My press Details Page as shown in the
below figure.
R e g i s t r a r O f N e w s p a p e r s f o r I n d i a P a g e 9 | 18
User Manual for Keeper
• The printer can Add a press to his/her account by clicking on the “Add” button available on
the My Press List page, as shown in the figure below.
• On click of “Add” button user will be redirected to Add Press page as shown in the below
figure.
R e g i s t r a r O f N e w s p a p e r s f o r I n d i a P a g e 10 | 18
User Manual for Keeper
• My Press page has two sections Namely Part A & Part B, Part A details gets auto populated
from Printer Profile. User needs to update Information in The Part B as mentioned below: -
o Name of Printing Press – Input Field (Alphabets)
R e g i s t r a r O f N e w s p a p e r s f o r I n d i a P a g e 11 | 18
User Manual for Keeper
o Address of the Premises on which the Printing Press is installed- Input Box
(Alphanumeric)
o Pin code – Input Box (Numeric)
o State- Drop Down (Auto populates based on the Pin code entered)
o District- Drop Down (Auto populates based on the Pin code entered)
o City – Input Box (Alphabets)
o Upload Section IV document – Upload File (Only JPG, JPEG, PDF, PNG max: 300 KB
Size allowed. In case if Press already declared under Section IV under PRB Act 1867.)
o Name of Keeper - Input Field (Alphabets)
o Email Id – Input Field (Alphanumeric)
o Mobile Number – Input Field (Numeric)
o Pin code – Input Box (Numeric)
o State- Drop Down (Auto populates based on the Pin code entered)
o District- Drop Down (Auto populates based on the Pin code entered)
o City – Input Box (Alphabets)
o Machine Type – Input Box (Alphabets).
o Machine Model - Input Box (Alphanumeric).
o No. of Tower in - Machinery Details - Input Box (Numeric)
o Capacity (Copies/Hr) - Input Box (Numeric)
o Power Rating (KWH)- Input Box (Numeric)
o Photograph of Machinery – Upload file (Only JPG, JPEG, PDF, PNG and maximum 300
KB Size allowed).
• Printer can also map Title for which he/she is printing currently by providing details in
“Periodicals Being Printed by this press”.
• User needs to click on “Previous Data Mapping” button to map title to his/her profile.
R e g i s t r a r O f N e w s p a p e r s f o r I n d i a P a g e 12 | 18
User Manual for Keeper
• A pop-up screen with the printing press name (with same name and already present in PRGI
database) and registered title will populate with reference to the printing press name and
State entered. User will have to select all his printing presses. In some cases if the same press
is mentioned as XYZ offset and XYZ printers, user will have to select all the Presses which are
under his ownership/ management. In case user does not map his presses which are present
in the PRGI database, there are chances that some other user can map them).
• After filling out all the mandatory fields, the Printer needs to click on the “Submit &
forward” button, as shown in the figure below.
R e g i s t r a r O f N e w s p a p e r s f o r I n d i a P a g e 13 | 18
User Manual for Keeper
• After filling out all the mandatory details, the printer needs to E-Sign and Submit the details
of his/her Press by clicking on the “E-Sign & Submit” button, as shown in the figure below.
• On click of “E-Sign &Submit” button user gets redirected to E-Sign page as shown in the
below figure.
• User will have to e-sign the Document using his Aadhar Card.
• The printer will be redirected to his/her dashboard after the successful E-Sign of the
document.
• Post E-Signing, the document applications get forwarded to the RNI Department (SO) for
approval.
R e g i s t r a r O f N e w s p a p e r s f o r I n d i a P a g e 14 | 18
User Manual for Keeper
2.1 Title Registration Request Approval by Printer
The printer can sign in to his/her account by following below steps: -
o Click on the URL www.presssewa.prgi.gov.in
o You will be redirected to the Press Sewa Portal.
o Click on the Registration module or Login/Signup button present at the top right
corner of the website.
o This will redirect the user to the login page, as shown in the below figure.
• Enter your Username, Password, & Captcha code and click on the login button to successfully log
into the system, as shown in the figure below.
• User will be redirected to their respective dashboard as shown in the below figure.
R e g i s t r a r O f N e w s p a p e r s f o r I n d i a P a g e 15 | 18
User Manual for Keeper
• The printer can view the number of requests pending from his/her end under the publisher
request section from the dashboard, as shown in the figure below.
• Printer can view the detailed description of the request generated by the publisher by clicking on
the publisher requests tile or from the side panel as shown in the below figure.
• Printer can view the request in the list view as shown in the below figure.
• Printer can view the detailed description of the request by clicking on “View” icon under action
column tab as also shown in the below figure.
R e g i s t r a r O f N e w s p a p e r s f o r I n d i a P a g e 16 | 18
User Manual for Keeper
• Printer can either Accept/Reject a request by selection the option available as a drop-down
under action field or can mark the reason of rejection in the comment field as shown in the
below figure.
• Printer E-Signs the document by clicking on E-Sign button as shown in the below figure.
R e g i s t r a r O f N e w s p a p e r s f o r I n d i a P a g e 17 | 18
User Manual for Keeper
• Once the User Clicks on “Submit” Button he/she is redirected to E-Sign page, where user can
apply for E-Sign via “Aadhar number”, “Virtual ID”, “UID Token” as shown in the below figure.
• User can e-Sign the Document using his Aadhar card. It is to be noted that name in the profile
must be the same as the Aadhar card.
• The module is also undergoing further development, so please download the updated
document later for facility regarding revision in Press details.
R e g i s t r a r O f N e w s p a p e r s f o r I n d i a P a g e 18 | 18
