KALPMANCH

A PROJECT REPORT

Submitted by

ARCHIT CHAUHAN [2101430100036]

DEEKSHA GANGWAR [2101430100058]
RAGHAV JINDAL [2101430100138]
RISHAV KUMAR SINGH [2101430100143]
VANSHIKA DWIVEDI [2101430100190]

Under the guidance of

DR. SONALI MATHUR

(HOD , Computer Science & Engineering)

in partial fulfillment for the award of the degree

of

BACHELOR OF TECHNOLOGY

in

COMPUTER SCIENCE & ENGINEERING

DEPARTMENT OF COMPUTER SCIENCE AND ENGINEERING

IMS ENGINEERING COLLEGE
NH-09, ADHYATMIK NAGAR
GHAZIABAD, UTTAR PRADESH (U.P)

JJJUNE,
A U N L 2025
NIEE
PR
VISION OF THE INSTITUTE

To make IMSEC an Institution of Excellence for empowering students through

technical education, incorporating human values, and developing engineering acumen
for innovations and leadership skills to upgrade society.

MISSION OF THE INSTITUTE

• To promote academic excellence by continuous learning in core and emerging

Engineering domains using innovative teaching and learning methodologies.
• To inculcate values and ethics among the learners.
• To promote industry interactions and cultivate young minds for entrepreneurship.
• To create a conducive learning ecosystem and research environment on a
perpetual basis to develop students as technology leaders and entrepreneurs who
can address tomorrow's societal needs.

VISION OF THE DEPARTMENT

To provide globally competent professionals in Computer Science & Engineering

embedded with sound technical knowledge, aptitude for research and innovation, and
nurture future leaders with ethical values to cater to industrial & societal needs.

MISSION OF THE DEPARTMENT

Mission 1: To provide quality education in the theoretical and applied foundations of

Computer Science & Engineering.
Mission 2: To conduct research in Computer Science & Engineering, resulting in
innovations, thereby nurturing entrepreneurial thinking.
Mission 3: To inculcate team-building skills and promote life-long learning with high
societal and ethical values.

ii
PROGRAM OUTCOMES (POs)

Engineering Graduates will be able to:

Engineering knowledge: Apply the knowledge of mathematics, science, engineering

PO1. fundamentals, and an engineering specialization to the solution of complex
engineering problems.
Problem analysis: Identify, formulate, review research literature, and analyze
PO2. complex engineering problems reaching substantiated conclusions using first
principles of mathematics, natural sciences, and engineering sciences.
Design/development of solutions: Design solutions for complex engineering
problems and design system components or processes that meet the specified
PO3.
needs with appropriate consideration for the public health and safety, and the cultural,
societal, and environmental considerations.
Conduct investigations of complex problems: Use research-based knowledge
PO4. and research methods including design of experiments, analysis and interpretation
of data, and synthesis of the information to provide valid conclusions.
Modern tool usage: Create, select, and apply appropriate techniques, resources,
PO5. and modern engineering and IT tools including prediction and modelling to
complex engineering activities with an understanding of the limitations.
The engineer and society: apply reasoning informed by the contextual knowledge to
PO6. assess societal, health, safety, legal and cultural issues and the consequent
responsibilities relevant to the professional engineering practice.
Environment and sustainability: Understand the impact of the professional
PO7. engineering solutions in societal and environmental contexts, and demonstrate the
knowledge of, and need for sustainable development.
Ethics: Apply ethical principles and commit to professional ethics and responsibilities
PO8.
and norms of the engineering practice.
Individual and team work: Function effectively as an individual, and as a member
PO9.
or leader in diverse teams, and in multidisciplinary settings.
Communication: Communicate effectively on complex engineering activities with
the engineering community and with society at large, such as, being able to
PO10.
comprehend and write effective reports and design documentation, make effective
presentations, and give and receive clear instructions.
Project management and finance: Demonstrate knowledge and understanding of
the engineering and management principles and apply these to one’s own work, as a
PO11.
member and leader in a team, to manage projects and in multidisciplinary
environments.
Life-long learning: Recognize the need for, and have the preparation and ability
PO12. to engage in independent and life-long learning in the broadest context of
technological change.

iii
PROGRAM SPECIFIC OUTCOMES (PSOs)

Engineering Graduates will be able to:

PSO1: To analyze and demonstrate the recent engineering practices, ethical values, and
strategies for real-time world problems to meet the challenges for the future.

PSO2: To develop an adaptive computing system using computational intelligence strategies

and algorithmic design to address diverse data analysis and machine learning challenges.

PROGRAMME EDUCATIONAL OBJECTIVES (PEOs)

B. Tech Computer Science & Engineering Department has the following Program Educational
Objectives:

PEO1: Possess core theoretical and practical knowledge in Computer Science and Engineering
for successful career development in industry, pursuing higher studies or entrepreneurship.

PEO2: Ability to imbibe life-long learning for global challenges to impact society and
environment.

PEO3: To demonstrate work productivity, leadership and managerial skills, ethics and human
values in a progressive career path.
PEO4: To exhibit communication skills and collaborative skill plans and participate in
multidisciplinary of Computer Science & Engineering fields.

iv
 CO-PO-PSO MAPPING FOR ACADEMIC SESSION (2024-25)

Course Name: Project AKTU Course Code: KCS851

Semester/Year: VIII/4th NBA Code: C411

Course Outcomes:

CO DESCRIPTION LEVEL

C411.1 Analyze and understand the real-life problem and apply their
K4, K5
knowledge to get programming solution.
C411.2 Engage in the creative design process through the integration and
application of diverse technical knowledge and expertise to meet K4, K5
customer needs and address social issues.
C411.3 Usethevarioustoolsandtechniques,codingpracticesfordevelopingreal
K5, K6
life solution to the problem.
C411.4 Find out the errors in software solutions and establishing the process
K4, K5
to design maintainable software applications
C411.5 Write the report about what they are doing in project and learning
K5,K6
the team working skills

CO-PO-PSO Mapping:

PO1 PO2 PO3 PO4 PO5 PO6 PO7 PO8 PO9 PO10 PO11 PO12 PSO1 PSO2

C411.1 3 3 3 3 3 1 1 2 2 3 3 3 3 3

C411.2 3 3 3 3 3 1 1 2 2 3 3 3 3 3

C411.3 3 3 3 3 3 1 1 2 2 3 3 3 3 3

C411.4 3 3 3 3 3 1 1 2 2 3 3 3 3 3

C411.5 3 3 3 3 3 1 1 3 3 3 3 3 3 3

C411 3 3 3 3 3 1 1 2.2 2.2 3 3 3 3 3

v
 CANDIDATE’S DECLARATION

I here by declare that the work, which is being presented in the Project, entitled “KALP
MANCH” in partial fulfillment for the award of Degree of “Bachelor of Technology
(B.Tech)” in Computer Science & Engineering, and submitted to the Department of
Computer Science & Engineering, IMS Engineering College, Ghaziabad, affiliated to Dr. A.P.J
Abdul Kalam Technical University, Uttar Pradesh, Lucknow is a record of my own investigations
carried under the Guidance of Dr. Sonali Mathur , HOD , IMS Engineering College, Ghaziabad.

I have not submitted the matter presented in this Project anywhere for the award of any other
Degree.

Name: Archit Chauhan Name: Deeksha Gangwar

Roll No: 2101430100036 Roll No: 2101430100058
Signature: Signature:
Date: Date:

Name: Raghav Jindal Name: Rishav Kumar Singh

Roll No: 2101430100138 Roll No: 2101430100143
Signature: Signature:
Date: Date:

Name: Vanshika Dwivedi

Roll No: 2101430100190
Signature:
Date:

vi
 CERTIFICATE

I hereby certify that the work which is being presented in the project report
entitled “KALP MANCH” by “Vanshika Dwivedi’s” in partial fulfillment of
requirements for the award of degree of B.Tech. (CSE) submitted in the
Department of CSE at “IMS Engineering College” under A.P.J. ABDUL
KALAM TECHNICAL UNIVERSITY, LUCKNOW is an authentic record of
my own work carried out under the supervision of Dr. Sonali Mathur .

SUPERVISOR

Name: Dr. Sonali Mathur

Signature:

Date:

vii
 ACKNOWLEDGEMENT

I would like to place on record my deep sense of gratitude to Dr. Sonali Mathur
Department of Computer Science & Engineering, IMSEC, Ghaziabad, for her
generous guidance, help and useful suggestions.

I express my sincere gratitude to Prof. (Dr.) Sonali Mathur, HoD in

Department of Computer Science & Engineering, IMSEC, Ghaziabad, for his
stimulating guidance, continuous encouragement and supervision throughout the
course of present work.

I am extremely thankful to Prof. (Dr.) Manas Kumar Mishra, Director,

IMSEC, Ghaziabad, for providing me infrastructural facilities to work in,
without which this work would not have been possible.

Name: Archit Chauhan Name: Deeksha Gangwar

Roll No: 2101430100036 Roll No: 2101430100058
Signature: Signature:
Date: Date:

Name: Raghav Jindal Name: Rishav Kumar Singh

Roll No: 2101430100138 Roll No: 2101430100143
Signature: Signature:
Date: Date:

Name: Vanshika Dwivedi

Roll No: 2101430100190
Signature:
Date:

viii
 LIST OF FIGURES

S.No. Figure Name Page No.

1.1 Event Management System 4

3.1 DFD of Kalp Manch Website 12

3.2 Flow chart of Kalp Manch 13

4.1. Home Page 14

4.2 Events Page 15

4.3 Admin dashboard of Kalp Manch 15

4.4 Create new user 16

4.5 Clubs page of Kalp Manch 16

ix
 LIST OF TABLES

S. No. Table Name Page No.

2.1 Comparison table between 9

different researches
4.1 Key features of Kalp Manch 17
Platform
7.1 Functional Testing results of 18
Major Modules

x
 LIST OF ABBREVIATIONS

DFD : Data Flow Diagram

SPA : Single Page Application
MERN : MongoDB , Express JS, ReactJS , Node JS

xi
 TABLE OF CONTENT

Vision and Mission ...................................................................................... ii

CO-PO-PSO Mapping.................................................................................. v
Candidate’s Declaration ...............................................................................vi
Certificate .................................................................................................... vii
Acknowledge……………………………………………………………...viii
List of Figures ............................................................................................. ix
List of Tables ............................................................................................... x
List of Abbrevations.................................................................................... xi
ABSTRACT ................................................................................................1
Chapter 1 INTRODUCTION ................................................................... 2
1.1 Problem Identification .......................................................... 2
1.2 Detailed Problem Defination ............................................... 2
1.3 Current Market Survey......................................................... 3
1.4 Advantages ........................................................................... 3
Chapter 2 LITERATURE SURVEY ....................................................... 5
2.1 A Review of Event Management Systems…………………5
2.2 Content Expiry and Automation in Web Platforms………..6
2.3 Smart College Event Management System………………...7
2.4 Design and Implementation of an Online EMS.................... 8
Chapter 3 METHODOLOGY AND DESIGN………………………….10
3.1 System Overview ............................................................... .10
3.2 Process Flow ...................................................................... .11
3.3 Advantages of Methodology………………………………12
Chapter 4 IMPLEMENTATION ............................................................14
4.1 Interface .............................................................................. 14
Chapter 5 RESULT ANALYSIS .............................................................18
5.1 Functional Testing Overview .............................................. 18
5.2 Key Observations ................................................................18
5.4 Limitations Noticed............................................................. 19
Chapter 6 CONCLUSION ...................................................................... 20

REFERENCES
RESEARCH PAPER

xii
 ABSTRACT

College festivals are large-scale events that involve coordination between students, club
heads, faculty members, and administrators. Traditionally, managing these events has
been a manual and error-prone process, often resulting in poor coordination, scheduling
conflicts, and inefficient communication. To address these challenges, we developed
KalpManch, a dynamic and scalable event management platform designed using the
MERN stack (MongoDB, Express.js, React.js, Node.js). The goal is to streamline the
end-to-end process of fest management through automation, real-time updates, and
role-based access control.
KalpManch provides two primary user flows from the homepage: a login section for
teachers, club heads, and administrators, and a participant portal for students registering
for events. Each role is equipped with specific privileges. Teachers can filter and access
student participant data by department, year, and ID for attendance verification. Club
heads are empowered with tools to register participants (individually or in bulk), modify
event schedules, cancel or reopen events, and communicate with users. Admins have
complete backend control over all processes, including monitoring system activity,
managing users, and overseeing the fest lifecycle.
The platform allows real-time website customization through Google Forms, enabling
the upload of banners, schedules, event details, and images without redeploying the site.
It supports automated emails, participant tracking, winner announcements, and
certificate generation. Importantly, the system features an automated website expiry
mechanism, ensuring that once the fest concludes, the site transitions back to a default
institutional view.
KalpManch eliminates the need for hardcoded updates and manual coordination,
offering a modern, responsive, and user-centric solution for colleges to manage cultural
and technical fests. By integrating real-time notifications, dynamic data handling, and
flexible role access, KalpManch ensures higher engagement, improved transparency,
and significantly reduced administrative workload, setting a new standard for digital
fest coordination in academic institutions.

1
 CHAPTER 1
INTRODUCTION

1.1 Problem Identification

Organizing a college fest is a multifaceted task involving a wide range of

stakeholders such as students, club heads, teaching faculty, and administrative staff.
Currently, most institutions rely on manual, fragmented, or semi-digital methods
(e.g., Excel sheets, Google Forms, emails, and notice boards) for managing fest-
related tasks. These outdated approaches make it difficult to coordinate activities
across multiple clubs and departments efficiently. Furthermore, any last-minute
changes in event timing, venue, or participants must be communicated manually,
often leading to confusion, mismanagement, and frustration among both organizers
and participants.
The lack of real-time information updates, centralized data access, and automation
in traditional systems poses a significant challenge. There's no mechanism to
dynamically update content on the official website, automate email notifications,
track participants across departments, or prevent event time clashes in real time.
Thus, the need arises for a dedicated digital platform that can handle these
complexities efficiently and make the entire fest management process more
seamless and scalable.

1.2 Detailed Problem Definition

The inefficiencies in existing college fest management systems arise primarily due
to the use of fragmented tools by various stakeholders, which lack integration and
coordination. There is no centralized control mechanism to effectively manage
registrations, event schedules, result announcements, or participant communication.
The absence of role-based functionality further complicates the process, making it
difficult to assign permissions or update specific components securely.
Additionally, current systems do not support dynamic website customization or the
automatic expiry of fest-specific content, resulting in outdated information
lingering on official platforms. Communication is often handled manually, leading
to frequent delays, miscommunication, and confusion among organizers,

2
participants, and faculty.

In the absence of a unified digital system, club heads face difficulties in registering
participants, updating event information, and managing schedules. Teachers cannot
easily verify which students are participating or filter the list based on year, branch,
or roll number. Students are often unaware of updates or changes in real time due
to inconsistent or delayed communication. Admins do not have a comprehensive
dashboard to monitor system activity or control overall operations.

1.3 Current Market Survey

Currently, colleges rely on various platforms like Google Forms for registration and
data collection, and tools like Eventbrite or Meetup for general event listing and
ticketing. Some institutions also use ERP systems, but these are rarely designed to
handle the unique workflows of college fests. These tools operate in isolation and
lack integration with the specific needs of academic institutions. They do not
support real-time control by multiple stakeholders with defined roles, nor do they
offer front-end website customization based on event details. Furthermore, they are
incapable of automating essential tasks such as email notifications, certificate
generation, or website expiry post-event. While a few colleges opt for standalone
custom-built websites for their fests, these are often hardcoded, making even minor
updates dependent on developer support—creating operational bottlenecks and
limiting flexibility. As of now, there is no standard platform in the market that
provides a unified solution combining dynamic website management, multi-role
access, real-time participant tracking, automated communication, and full event
lifecycle management tailored specifically for college fest environments.

1.4 Advantages

The proposed KalpManch platform introduces a new standard for college event
management. Built using the MERN stack, it ensures scalability, responsiveness,
and ease of integration. KalpManch is tailored to meet the unique and evolving
needs of college fests by simplifying operations and providing intelligent
automation.

Key Advantages:

3
• Dynamic Frontend Customization: Admins can customize the fest website by
uploading content (images, text, event details) via Google Forms. This makes it
easy to update without technical knowledge, ensuring the platform is both
flexible and user-friendly.
• Role-Based Access Control:
o Club Heads can register students, cancel events, change timings, and
send notifications.
o Teachers can filter and download participant lists by department, year,
and ID.
o Admins have backend control over all operations.
• Conflict-Free Event Scheduling: The system includes an intelligent scheduler
that automatically checks for overlapping events. If any time or venue clashes
are detected, the admin is promptly notified, ensuring smooth, organized, and
conflict-free event planning.
• Real-Time Notifications: Participants receive instant email alerts whenever
there are updates to their registered events, such as timing changes, venue shifts,
or cancellations. This ensures transparency, reduces miscommunication, and
enhances participant experience.
• Automated Website Expiry: After the fest ends, the website automatically
transitions back to the college’s default version, displaying general academic
and cultural information.
• Participant Tracking and Reporting: The system generates real-time reports
that can be used by faculty to mark attendance and by admins to evaluate
participation. EMS services are shown in figure 1.1

Figure 1.1 : Event Management Service

4
 CHAPTER 2
LITERATURE SURVEY

2.1 A Review of Event Management Systems: Static to Dynamic Solutions (2018)[1]

The paper "A Review of Event Management Systems: Static to Dynamic Solutions" by

J. Taylor (2018), published in the Journal of Event Technology, presents a

comprehensive analysis of the evolution of event management systems (EMS) from
static, inflexible structures to dynamic, user-responsive frameworks. Taylor argues that
traditional EMS are limited by their dependence on manual updates, hard-coded
configurations, and lack of real-time responsiveness, which hinder their ability to
handle large-scale or fast-changing events. The study highlights the need for dynamic
systems that can adapt quickly through modular design, automation, and user
participation. Key features discussed include live schedule modifications, participant
interaction tools, administrative flexibility, real-time announcements, and the use of
analytics to improve future events. KalpManch, a modern event management solution,
reflects the dynamic EMS model outlined by Taylor. It allows various stakeholders—
teachers, students, and club heads—to collaboratively manage events in real time
without technical intervention. Through dynamic content rendering from Google
Forms, automated email updates to participants, and tools to handle last-minute changes
such as timing shifts or cancellations, KalpManch offers a decentralized and efficient
approach. Moreover, its built-in features for registration tracking, performance result
management, and live communication directly support the dynamic EMS criteria
defined in the paper. By shifting from a rigid event structure to a live, data-driven, and
user-centric system, KalpManch stands as a practical realization of the dynamic event
management principles proposed by Taylor. The paper not only validates KalpManch’s
design choices but also strengthens its relevance as a next-generation EMS tailored for
academic and cultural institutions.

5
2.2 Content Expiry and Automation in Web Platforms: A Case Study (2020)[2]

The paper "Content Expiry and Automation in Web Platforms: A Case Study" by R.
Goyal and S. Verma (2020), published in the Digital Innovations Journal, presents
an in-depth analysis of how automated content expiry systems contribute to the
sustainability and relevance of modern web applications. The authors highlight the
challenges faced by web platforms in maintaining timely content, particularly during
and after events, where outdated banners, schedules, or announcements can mislead
users and harm the platform’s credibility. By introducing features like expiry timers,
admin-controlled expiry logic, automatic fallback to default content, scheduled
archiving, and user notifications, the paper outlines a framework for ensuring
consistent, clean, and accurate web content presentation without manual updates.
KalpManch directly adopts and builds upon this model by integrating a fully
automated expiry system within its backend. Once the fest reaches its end date,
KalpManch seamlessly transitions from the active fest interface to a static,
informative version that highlights annual college events and general details. This
ensures that the website remains relevant year-round, without requiring manual
intervention to remove expired data. Additionally, the scheduled data cleanup and
archive features keep the system optimized and avoid confusion for users revisiting
the platform post-event. Goyal and Verma’s research not only supports this
automation-driven approach but also emphasizes its necessity in scalable platforms
like KalpManch, where manual upkeep would be inefficient and prone to errors. This
alignment reinforces KalpManch’s forward-thinking architecture and its goal of
delivering a self-maintaining, reliable event management experience.

6
2.3 Smart College Event Management System Using MERN Stack (2023)[3]
The paper "Smart College Event Management System Using MERN Stack" by
Akansha Pansare, Athang Patil, Nikita Patil, Yatin Patil, and Aparna Bhonde
(2023), published in the International Journal for Research in Applied Science and
Engineering Technology (IJRASET), presents the development of a robust college
event management system using the MERN stack. It addresses the limitations of
traditional event systems by offering a modular, scalable, and responsive web
application. The system incorporates key components such as a secure login
mechanism, student registration panel, admin dashboard, and email notification
integration. Detailed implementation using MongoDB, Express.js, React.js, and
Node.js is provided, showcasing the benefits of schema-less data handling, RESTful
APIs, and component-based UI for managing dynamic user interactions.
KalpManch follows a similar MERN-based architectural model, making this paper
highly relevant as both a technological guide and architectural benchmark. The use
of MongoDB in KalpManch ensures flexibility and scalability in handling user,
event, and registration data, while React powers a dynamic and user-friendly
interface. Node.js and Express enable efficient API handling and server-side logic,
aligning with the real-time and interactive requirements of event management
systems. Furthermore, KalpManch incorporates advanced features validated by the
paper, including role-based dashboards, real-time form updates, and smooth
integration with external APIs such as Google Forms and email services. This
research not only supports KalpManch’s tech stack choices but also strengthens its
design principles focused on performance, responsiveness, and maintainability,
ensuring the system is equipped to handle high user loads and frequent data updates
with ease.

7
2.4 Design and Implementation of an Online Event Management System for
Educational Institutions (2019)[4]

The paper "Design and Implementation of an Online Event Management System for
Educational Institutions" by A. Sharma and R. Mehta (2019), published in the
International Journal of Computer Applications, outlines the creation of a centralized
platform aimed at simplifying event coordination within academic environments. It
highlights the limitations of fragmented, manual processes and advocates for a unified
digital solution that can handle event creation, user authentication, participant
registration, and automated notifications seamlessly. The authors stress the importance
of role-based access, streamlined communication, and an integrated backend to ensure
efficient event lifecycle management across institutions.
KalpManch directly aligns with these goals, functioning as a centralized system for
managing college events and streamlining interactions among students, teachers, and
club heads. Drawing from the concepts presented in the paper, KalpManch incorporates
structured user roles—admin, teacher, and club head—each with specific privileges and
responsibilities. Automated email notifications, registration workflows, and event
creation modules reflect the foundational features recommended by Sharma and Mehta.
The paper validates KalpManch’s architecture and strengthens its relevance in the
academic domain, confirming that such a unified and automated system is crucial for
reducing workload, enhancing communication, and ensuring error-free event execution
in educational institutions.
Table 2.1 shows the comparison of the different researches that have been done in the
development of the Event Management System.

8
 Table 2.1 Comparison table between different researches
Title A Review of Content Smart College Online Event
Event Expiry and Event Management
Management Automation in Management System for
Systems: Web System Using Educational
Static to Platforms: A MERN Stack Institutions
Dynamic Case Study
Solutions
Focus Area Shift from Auto content MERN-based Unified EMS
static to expiry and college event for
dynamic EMS fallback logic system educational
institutions
Year & 2018 - Journal 2020 - Digital 2023 - 2019 - IJCA
Journal of Event Innovations IJRASET
Technology Journal
Key Features Real-time Expiry timers, Login panel, User roles,
updates, fallback MongoDB event creation,
admin content, schema, API- notifications
controls, scheduled data based
participant cleanup registration
interactivity
Technology Conceptual Backend logic MongoDB, General web
Stack only for automation Express, React, stack
Node.js (unspecified)
Application General EMS Web College event Academic
Context design & platforms with management event
trends expirable systems coordination
content
Relevance to Supports real- Validates Reference for Supports
KalpManch time, modular website expiry MERN centralized
EMS logic and data implementation event system
architecture cleanup and UI/UX with user roles
design
Support for Dynamic Post-fest Real-time User auth,
KalpManch content, live expiry and forms, event module,
Features schedules, role default page dashboard, API notification
control handling connections setup

9
 CHAPTER 3

METHODOLOGY AND DESIGN

3.1 System Overview

KalpManch is an intelligent, modular event management platform tailored for

academic institutions to simplify fest planning, coordination, and participation. It
aims to replace traditional, fragmented methods with a real-time, automated, and
user-friendly digital solution. The platform architecture is designed with three
primary layers: Frontend, Backend, and Dynamic Content Management. Each
layer contributes to a seamless, secure, and responsive user experience.

3.1.1 Frontend – User Interaction Layer

The frontend of KalpManch is built using React.js with Tailwind CSS
for styling, ensuring a responsive and visually appealing interface. It
offers:
• Role-Based Dashboards: Custom dashboards for students, club heads,
teachers, and administrators based on login type.
• Event Registration Forms: Dynamic event forms, auto-generated based on
club inputs, allowing participants to register easily.
• Live Updates & Notifications: Real-time display of schedule changes,
winner announcements, and event status.
• Mobile-First Design: Fully responsive UI, accessible from desktops,
tablets,
and smartphones.

3.1.2 Backend – Logic & Data Processing

The backend, developed using Node.js and Express.js, forms the core of
KalpManch's logic and data flow. It includes:
• User Authentication: Secure login using bcrypt.js with optional OTP
verification for admin and teacher logins.
• Event Lifecycle Management: CRUD operations for creating, editing,
cancelling, and rescheduling events by club heads.
• Conflict Prevention Engine: Automatic clash detection to avoid

10
 overlapping event schedules.
• Database: A structured MongoDB schema maintains collections for users,
events, schedules, registrations, and results.
3.1.3 Dynamic Content Handling & Expiry Logic
To adapt the platform beyond single fests and ensure long-term usability:
• Website Customization Module: Admins can update images, event names,
and headings via a Google Form-like interface.
• Auto Expiry Mechanism: The platform switches from fest mode to a general
college event view after a defined expiry date.
• Post-Event Archiving: Data such as winners, attendance, and participation I
is stored securely for future reference and audit.

3.2 Process Flow

KalpManch follows a well-defined workflow, ensuring transparency, control, and ease
of use:
3.2.1 User Login
• Secure login portals for students, teachers, club heads, and admins.
• OTP verification implemented for sensitive roles (e.g., admins).
• Session management ensures controlled access and prevents misuse.
3.2.2 Event Creation & Management
• Club heads can create events by submitting time slots, images, rules, and
• pamphlets.
• Backend validates time conflicts and enables real-time updates.
3.2.3 Participant Registration
• Students register using a unified form and select one or more events.
• Each registration is mapped to their college ID and stored for teacher access.
3.2.4 Teacher Attendance Tools
• Teachers can view student participation by department, year, or ID.
• Auto-generated participant lists help teachers identify attendees from their
classes.
3.2.5 Results & Notifications
• Club heads can upload event winners.

11
 • Automated emails notify participants about event timings, changes, and
results.
3.2.6 Post-Fest Expiry Handling
Upon reaching the fest's expiry date, the website automatically
transitions to a default version showcasing past fests. The figure 3.1
shows the DFD of the website .

Figure 3.1 DFD of Kalp Manch website

3.3 Advantages of the Methodology

• Transparency & Control: Real-time updates, role-specific controls, and
centralized data eliminate ambiguity.
• Conflict-Free Scheduling: Automated conflict detection ensures smooth event
flow.
• Security: Password hashing, OTP verification, and role-based access prevent
unauthorized activities.
• Scalability: Modular structure allows integration of new features or expansion
to multi-college fests.
• Automation & Customization: Automated expiry logic and easy
customization reduce manual dependency.
• User-Centric Design: Easy UI makes it accessible even to non-technical users.
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Figure 3.2 is the workflow of a College Fest Website Management System,
outlining the roles and processes for admins, teachers, and students. The
process starts with the Admin Portal, where the admin uploads fest content,
selects the fest, adds events, and assigns coordinators. Simultaneously,
teachers log in, describe events, complete their details, and notify the
admin. Once events are assigned and details completed, teachers are
notified. The system then checks if the event creation process is complete.
If not, it waits; otherwise, events are reviewed, conflicts resolved, and the
fest is approved. Students are then notified and can enroll in events by
accessing the fest page. After the fest ends, the admin updates the page
content, hides registration forms, and displays the winners. This structured
flow ensures a smooth and organized fest experience for all users.

Figure 3.2 Flow Chart of Kalp Manch

13
 CHAPTER 4
IMPLEMENTATION

4.1 INTERFACE :
KalpManch provides a responsive, user-friendly interface for students, club heads,
teachers, and admins, enabling easy event registration, management, and real-time
updates through role-based dashboards and automated notifications.

4.1.1 Homepage :
Figure 4.1 illustrates the homepage of the KalpManch platform, showcasing
user-friendly navigation with Login and Signup buttons and a prominently
placed fest countdown timer. The layout is designed to immediately inform
users of the upcoming event while providing quick access to the platform’s
core functionalities.

Figure 4.1 Home Page

14
 4.1.2 Events Page :
Figure 4.2 represents the events page, where all fest events are listed with
names registration buttons. The design ensures that participants can easily
explore event details and register quickly, enhancing user engagement and
clarity.

Figure 4.2 Events Display Page

4.1.3 Admin Dashboard

Figure 4.3 showcases the Admin Dashboard, which provides centralized access
to manage teachers, HODs, and student records. Admins can assign roles,
monitor event participation, approve or modify schedules, and ensure smooth
coordination across departments during the fest.

Figure 4.3 Admin dashboard of the kalp manch

15
4.1.4 Create new user
Figure 4.4 illustrates the "Create New User" page, where the admin can add new
users such as students, teachers, or HODs by filling in their details, assigning
roles, and setting login credentials for secure access to the platform.

Figure 4.4 Create new user page

4.1.5 Clubs Page of Kalp Manch

Figure 4.5 displays college clubs with their names , descriptions and faculty
coordinators. Admin and club heads can view , edit or add new club details
as needed.

Fig. 4.5: Clubs Page of KalpManch

16
The table 4.1 shows the different features and give their description of the KalpManch.

Table 4.1: Key Features of KalpManch Platform

Feature Description

Displays real-time countdown to the start of the college

Fest Countdown Timer
fest.

Role-Based Login Separate login portals for Admins, Teachers, Club Heads,
System and Students.

Enables club heads to schedule events without time

Event Scheduling
clashes.

Registration Handles participant registration and sends confirmation

Management emails.

Result & Attendance Allows uploading of event results and mapping

System attendance by college ID.

Admins can modify the homepage content via dynamic

Website Customization
Google Form integration.

17
 CHAPTER 5
RESULT ANALYSIS

5.1. FUNCTIONAL TESTING OVERVIEW

Table 5.1 provides an overview of the testing conducted for the KalpManch platform.
The platform was tested using a combination of unit tests and integration tests to ensure
its functional correctness, robustness, and usability. Key modules were tested
individually, as well as in end-to-end scenarios, ensuring that all features perform as
expected in real-world conditions.

Table 5.1 : Functional Testing Results of Major Modules

Module Test Performed Result
User Credential verification 100% success rate
Registration/Login
Event Scheduling Time conflict check No conflicts detected
Participant Form submission and Successfully registered
Registration confirmation email and emailed
Event Results Result upload and display Results successfully
displayed
Admin Approval Event approval flow and admin Accurate workflow, no
Workflow actions errors
Website Admin content update via Correctly updated
Customization Google Form integration homepage content
Email Notification Email notifications for event Emails sent successfully
System registration

5.2. KEY OBSERVATIONS:

• End-to-End Flow Success Rate: Over 90% of event registrations were
processed successfully without issues, ensuring smooth participant interactions.

• Role-Based Login System: The login functionality for Admins, Teachers, Club
Heads, and Students worked efficiently, with no security breaches or failures.

• Registration Management: The registration system handled user submissions

and email confirmations seamlessly, ensuring a user-friendly experience.

• Real-Time Website Customization: Admins were able to update the

homepage content dynamically via the Google Form integration without any
delays or malfunctions.

18
 • Notifications: All notifications, including event registration and result updates,
were sent out promptly and were accurately received by the participants.

5.4. LIMITATIONS NOTICED:

• Event Time Adjustments: While the event time scheduling system worked
smoothly, real-time adjustments to event schedules could face delays in case of
a high volume of users updating the timings simultaneously.
• Geolocation for Event Suggestions: The geolocation-based recommendations
for local events worked well in urban areas but may require refinement for rural
locations where data accuracy can be limited.
• Internet Connectivity for Real-Time Updates: The smooth functioning of
real-time updates (event changes, result updates) relies on a stable internet
connection; poor connectivity may cause delays in updates being reflected on
the site.
• Third-Party Integration: Integration with external tools (such as Google
Forms) for data submission was smooth but could be susceptible to changes in
the third-party APIs or downtime from external services.

19
 CHAPTER 6

CONCLUSION

The KalpManch platform has been developed with the vision of streamlining and
digitizing the entire fest and event management process within colleges. By integrating
dynamic customization, real-time updates, and participant tracking, the system
empowers both administrators and club heads to efficiently manage events without the
complexities of manual coordination. The inclusion of automated systems for result
announcements, email notifications, and website transitions enhances the overall user
experience while reducing administrative workload.

This project demonstrates the potential of modern web technologies in solving real-
world organizational challenges. Through KalpManch, we aim to foster a more
organized, transparent, and engaging environment for college-level events. Looking
ahead, the platform can be further extended to include mobile app integration, analytics
dashboards, and AI-powered scheduling to enhance its capabilities and scalability.

20
 REFERENCES

[1] Taylor, J. (2018). A Review of Event Management Systems: Static to Dynamic

Solutions. Journal of Event Technology.

[2] Goyal, R., & Verma, S. (2020). Content Expiry and Automation in Web Platforms:
A Case Study. Digital Innovations Journal.

[3] Pansare, A., Patil, A., Patil, N., Patil, Y., & Bhonde, A. (2023). Smart College Event
Management System Using MERN Stack.

[4] Sharma, A., & Mehta, R. (2019). Design and Implementation of an Online Event
Management System for Educational Institutions. International Journal of Computer
Applications.

21
 KalpManch: Redefining College Fest Dynamics
Through Technology and Innovation
Vanshika Dwivedi
Department of Computer Science and Engineering
IMS Engineering College , Ghaziabad , Uttar Pradesh ,
Email- vanshikadwivedi2310@gmail.com

Archit Chauhan
Department of Computer Science and Engineering
IMS Engineering College , Ghaziabad , Uttar Pradesh ,
Email- architchauhan.12b1.10@gmail.com

Dr. Sonali Mathur

Department of Computer Science and Engineering
IMS Engineering College , Ghaziabad , Uttar Pradesh
Email-sonali.mathur@imsec.ac.in

Abstract- This research presents the development of KalpManch, an internet based event management system
exclusively for university fests. Developed with the technology stack of MERN (MongoDB, Express.js, React.js, Node.js),
KalpManch provides the solution to the drawbacks in the conventional fest management by offering features such as
user-friendliness, dynamicity and scalability. One is that it works closely with Google Forms, allowing for instant updates
to event websites for the organizers and club heads, as the information displayed is always accurate. In complex scenarios
KalpManch deals with the regular updates of the event, manages collaboration and makes a work of event seamless.

Keywords – College Fest Management , Event Scheduling , Event Registering, Role based access control , EMS

I. INTRODUCTION

Event management also plays a central role in organizing events, festivals or programmes and in managing
communication and interaction between stakeholders. On the other hand, expandability poses a great challenge for
traditional processes in large events like college fests, which need flexibility, real-time update and customization
according to the needs of the user . In response to these challenges, a novel event management platform called
KalpManch has been created for management and operation of events, which is based on the MERN stack
(MongoDB, Express.js, React.js, Node.js). It is an innovative and highly portable product set especially tailored to
bring about a dramatic change for the better management of events both for participants as well as the organizers
and administrators in the organization . Our website , KalpManch has additional features of real time webpage
design, participant registration, conflict-free scheduling and auto-telecast result options. These features automate
processes and improve users’ engagement in an effective and engaging way. Including Google Forms ensures that
information presented on the website of the event, coordinators or club leaders is up to date in the event period. This
enhances coordination and shared information as it allows for instance making updates such as to schedules,
speakers or detail without using up time from the attendees. KalpManch also switches back to the college’s default
site after the event, thereby not having any unprofessional content displayed after the fest is over. It also doesn’t
allow the event time clashes, and deals with a change, cancellation or any other alterations instantly and provides the
notification for the same in a rather convenient way. Whether it is about event timings or whether a participant has
been duly registered for an event, the participants or users get an automated email reminder immediately; Similarly,
administrators can make and send changes in real-time, which notify the concerned learners immediately. Specially
for managing various types of events, KalpManch provides a perfect safety and proper coordination. A new concept
to manage the event in the digital world has brought the best solution of digital event management for the era suited
to the modern needs of event management. KalpManch provides end to end services to redefine event management,
with operational efficiency, flexibility and usability. It asserts the factor of timely communication and interrelation
aimed at event stakeholders and makes KalpManch look like a revolutionary platform. It encourages smooth
operations of communications between the organisers, heads of the clubs, the participants and the administrators
thus ensuring accountability. People will be able to monitor event registrations and will be immediately notified
when changes to the schedule occur or when results are in, keeping them both informed and interested. Similarly ,
organizer to club heads and administrators to better manage numerous activities such as dynamic changes like
rescheduling , changing venues or canceling. The major characteristic of KalpManch is the automated e-mail
notification which does not interfere with appointment alerts. This is especially important in conditions where large
groups of people are involved and information exchange results in time-consumption. Notifications on event
timings, participants’ status, and announcements are all sent immediately so that event proceedings run smoothly.
Regarding usability, mobile responsiveness of KalpManch is improved making it easier for users to perform tasks
related to the events from any device. This application allows users easy navigation through multiple platforms,
thereby increasing engagement. The adaptability is also supported by the fact that KalpManch is aimed at users’
feedback. Stakeholders’ feedback can be provided after each event and then utilize such feedback in order to apply
changes that would make the platform more suitable to its users’ needs as they develop. Since KalpManch is aimed
at proving an enhanced feature set, guaranteeing security and reliability, and improving users’ experience, it opens
the gap between traditional approaches and modern requirements. It has become a new indispensable model for
effective, adjustable, easy and highly-scalable digital event management.
The rest of the paper is organized as follows : literature review followed by methodology, result and discussion,
conclusion , acknowledgment and references.

I. LITERATURE REVIEW

[1] Event Management System for Universities (IJRESM), this paper introduces a strong event management
machine designed especially for universities, addressing demanding situations in organizing academic and co-
curricular activities. The gadget automates various processes such as event registration, attendance tracking, and
certificate era. By leveraging actual-time notifications, it guarantees contributors are saved informed about event
schedules and updates. The authors emphasize the importance of centralized systems in decreasing guide workloads
and improving operational efficiency. The device's person-friendly interface caters to college students, college, and
directors, providing personalized dashboards for distinct roles. The studies also highlights how virtual
transformation in event control fosters higher engagement and streamlined conversation between organizers and
attendees. [2] Online Event Management System (IJITCE) This paper specializes in an internet event control system
advanced to conquer inefficiencies in conventional occasion organisation methods. It introduces a modular
technique, along with features like query dealing with wherein users can submit inquiries and receive responses
directly from the admin. The system additionally facilitates seamless updates and notifications, ensuring all
stakeholders remain knowledgeable. An additional recognition is placed on database control, permitting admins to
correctly replace, add, or cast off occasion details. The authors suggest future improvements together with chatbot
integration to deal with frequently asked questions, which might lessen reaction instances. The take a look at
concludes by way of emphasizing how such systems can significantly lessen administrative burdens while
improving person pride. [3]Campus Event Management System (IJMRSET) This paper highlights a web-based
occasion management machine tailored for campus sports. It gives equipment for occasion creation, participant
registration, and put up-event feedback series. The authors element the machine's architecture, which incorporates
separate modules for event organizers and individuals. Features like real-time notifications and automatic
attendance tracking enhance usability. The observe explores how centralized virtual solutions can cope with not
unusual demanding situations in campus events, which include loss of coordination and guide mistakes. The
proposed device improves interplay between students, college, and occasion organizers while fostering a
collaborative environment. Future development consists of cell app guide to similarly beautify accessibility. [4]
Event Management Systems (Atlantis Press) This paper gives a comprehensive evaluation of event management
structures throughout industries, exploring their architecture and implementation. The authors speak capabilities
including real-time facts synchronization, multi-position dashboards, and superior analytics. The have a look at
emphasizes the role of automation in reducing repetitive responsibilities and streamlining operations. Additionally,
it addresses the challenges of scalability and proposes solutions along with cloud-primarily based architectures for
handling large-scale activities. The paper additionally highlights the importance of consumer-centric layout, making
sure that interfaces are intuitive for all stakeholders, along with organizers, attendees, and carriers. Insights from this
observe underscore the transformative potential of EMS in creating green and tasty occasion stories. [5] College
Case and Management System (IRJET) The authors build a college event management system which is automated
for multi event workflow. It contains several features such as user specific dashboards, attendance management and
reporting through automated procedures. The paper discusses how this system alleviates the need to use paper-based
products thereby making it environmentally friendly. It also enables students and programmers to engage in real-
time discussions through dedicated communication modules. The study explains the ways digital solutions improve
collaboration and transparency in college conferences and meetings. Future improvements suggested by the authors
include integration with social media sites to disperse the event and gain more attention. [6] Incident management
systems: An evaluation (IRJMETS) This research paper reviews the emergence of incident management systems
development with concentration on its improvement and effectiveness. It requires features like a comprehensive set
of management, graphical representation of specific applications, mobile phones and platforms, and so on. The
paper explains how EMS has re-invented incident management by turning carry out more repetitive processes and
deal with more and more disparate sources of information. Future developments that include AI driven chatbots and
multilanguage assistants have been proposed to boost engagement[7] CU-Events: A university-wide event
management system (IJCRT) The paper implements CU-Events – an efficient event management tool tailored for
colleges and universities. It has facilities for online monitoring, automatic message delivery, and scheduling changes
in real time. Further, the system contains a database of queries and their answers to enhance communication among
the participants and the organizer. They also describe how the operational processes are improved through the
application of AI and advanced analytics. The research suggests case studies where CU-Events has performed in
such a way so as to improve the organization of events in universities and its alumni and student stakeholders
become more satisfied and involved. Such event can features be improved by addition of event preview and
translation support. [8] Event Management Systems this paper encompasses the review of event management
systems focusing on their use in diverse sectors. The research draws attention to such novelties as virtual reality
elements to better perceive the essence of the event or this event AI virtual assistant for inquiries with answers in the
course of the event or streaming the event for the distance viewers. The authors highlight the advantage of the
modular form that leaves room for adjustment according to the requirements of a specific event. The paper
addresses the question of data protection among others. These studies show that EMS can revolutionize the whole
process of event management by using technology. [9] The IJITCE paper outlines the Event Management System in
perspective of managers, who run it in educational institutions. It emphasizes the problems of ordinary event
planning, like inter role ambiguities and flaws, and how electronic means cope with these problems. The authors
focus on functionalities such as tracking of participants, feedback and analysis for decision-making process. They
also recommend the use of AI to automate scheduling and the use of VR for better interaction. This study highlights
the need for the EMS to enhance effectiveness and improve relationship within the institutions. [10] The Role Of
Event Management Systems In Academics (UITM Journal). In this paper the authors examine the concept of event
management systems in the academic environment. It discusses functionalities such as participant attendance,
information sending in actual time and sending messages for feedback after an event. The authors argue that EMS
changes the way that people plan events because it automates processes and provides a single point for documents.
The research highlights the promise posed by EMS in relation to communication, user participation and data
analytics. Future enhancements suggested include embedding IoT for better attendance screening and AI for tailored
suggestions.

II. METHODOLOGY

KalpManch, in fact, has been specifically designed with a view to sparing most of the configuration imposed
students and faculty in charge of the event management going to college fests. The idea is to develop a network
solution that will help to track, register and manage events for all the stakeholders. During the research phase, we
found a number of shortcomings in currently existing systems most notably in regards to user interactions and
accessibility. Specifically, the guidelines of the system design under consideration were to create a system that
would respond to the size of an event and handle different users. We identified some of these are customized event
registration, tracking of attendance of the faculty, scheduling of events, which do not overlap, and sending out of
automated e-mails. Front End modular framework of our choice was React while the CSS of our front-end used the
framework of Tailwind CSS It is a mobile-first responsive design of simplicity. As it has already been mentioned,
the platform architecture was thought with non-professional user in mind. On the backend side, we used the MERN
stack to build a fast, highly flexible, highly scalable application. This supports event creation: a place to create new
events, assignments for students and tracking live updates. We implemented JWT for user authentication where we
used role-based access control (RBAC) for any access of feature which depends on the user’s role whether they are
students, teachers, club heads or admins. For increased security and easier interaction with the users, we
incorporated the status notification by email or SMS. We also emphasized on performance and scalability aspects of
web site; query and API optimization to handle large traffic during peak event time. Cross-device and cross-browser
testing were done to make the experience as comfortable on one device or the other. The next step is to launch it’s
own event management solution, KalpManch- free and easy to access. Our goal is to add features based on the users
that would keep the platform valid in the upcoming college festivals and reach a large number of people. In addition,
in an effort to help the reader appreciate the flow of the Kalpmanch system, a flowchart (Figure 1) has been
developed to present the different stages and how they interconnect to form the whole workflow. This flowchart is a
strategic method that demonstrates the process of analysis; where user interaction initiates the sequence, and the
result produced by the system concludes the process. It singles out the components of users’ inputs, system outputs,
decision options and further subsequent activities of the system as well as the overall interdependent structure of
these components. In the same way, the flowchart not only distils the functionality of the Kalpmanch application
into easily digestible parts through the will-made layout but also makes the logical characteristics of the application
comprehensible. The representation is particularly helpful when one would like to understand the fundamental
operations of the system and as a result facilitates the discussions made throughout this paper.
 Figure 1 Flow Chart

3.1 User
The user in this system involves people involved in college fest event such as students, faculties, heads of clubs and
officials from the college. Every user has his own id, and simple data are registered in the system. The platform is
also developed with the concept of users and their roles and authorities on the platform. Students are able to sign up
for events, club leaders control the event information, teachers monitor and record attendance and the administrators
control the entire system.

3.2 Event
Event is considered as one of the crucial elements in the proposed system which is KalpManch. Every event gets an
ID and involves information on event name, description, timing, venue and whether registration is open or not.
Clubs heads and admins are able to create event, edit the event information and even delete events. The system is
designed in a way that it will not allow scheduling of two or more events at the same occasion. Event registration
status, time of occurrence of an event and time when the results of an event are available etc., are changed and
alerted to users.

3.3 Registration
It makes it possible for students to register in activities they would like to attend. Every registration has an ID, and it
is associated with the student, as well as the particular event for which the student registered. Depending on the type
of event, the registration status is marked as confirmed, pending or canceled and the participants are notified of
changes in the registration status and results by emails/SMS. Additional features of the tool are event registration in
which admins and club heads can review the participant list and can opt to close the registration if necessary.
3.4 Techniques in Event Scheduling & Conflict Management
This module makes sure that no two events are booked at the same period of time. I found that the system is able to
identify when there are two events planned for the same time of the day and does not allow for this to happen. The
event schedule can be edited instantly by the admins and club heads and as soon as the changes are saved, they are
visible. Time change alerts also are conveyed to the participants through email or SMS after registration for the
event. Its utility is to provide better event management and exclude misunderstandings connected with the college
fest.

3.5 Authentication Module

The authentication module controls which user is allowed to perform operations in the system. Realising the security
JWT (JSON Web Tokens), the platform authorise the credential of the users which includes students, faculty, club
heads and admins. For enhanced security, OAuth 2.0 procedure is incorporated with options for the users to log in
using their Google or Facebook account, which makes the process more easy going and convenient. This module
also has rights of session management where users are allowed to remain logged in until they explicitly log out.

3.6 A practical concept that separates access control at the application level into two main models:
discretionary Access Control and Mandatory Access Control.
For that, the system uses the role-based access control where the user has access to only the features of his/her role.
The students can merely register for events, confirm their participation status and receive notifications only. Event
information and registration can be organizable by club heads, as well as tracking attendance by teachers. Super
gained full control on the entire concept, including events, users, and configuration. This assures that the system has
a secure structure where every user communicates in the platform in different ways as a result of their roles.

3.7 Reporting & Analytics

KalpManch has reporting that offers comprehensive data on events, people’s attendance, registration, and more.
This means that the admins and the club heads are able to create reports that can be used to measure the
effectiveness of events, the level of participation and other aspects of the operation as well. This is useful when
planning for future events since better or more efficient ways of handling such events are developed through
analysis of data.

3.8 Feedback System

The ability to make to give feedback enables users (students, faculty, and club heads) to give feedback on events in
this module. The system gathers information on all forms of the agenda of the event, organization, timing aspect,
and experience gained. Managers are also able to monitor feedback from the participants to provide appropriate
recommendations to enhance subsequent occasions. This feature assists in the improvement of the user experience,
and increases the refinement of organizing concern events.

III. RESULT AND DISCUSSION

KalpManch a college fest management platform has solved many important or big problems of the event
management organizations in giving a smooth and coherent interface. It has brought significant changes in
registration to many events, the involvement of schedules and result tracking in events among students, faculties and
administrative staffs. Initial reception to the application is positive with response emphasizing on the straightforward
interface, real time event scheduling and the notification feature. Among those, the highly effective event
management system has enhanced the flow of coordination and sorted out the major problem of event management
system, which is lack of schedulability. Custom features like Role Based Access Control for the user and added
features to follow user attendance, Auto Notifications which make the user experience much better than earlier
models have been the added features which will go a long way in making the model successful. Ideally, KalpManch
has provided certain benefits such as event calendar without overlap, timely and versatile updation and high level of
user participation. Some evidence from the pilot testing illustrated that KalpManch has the potential to increase the
rate of college event attendance by about 50 percent of the users within the first seventy days of registration and
tracking. However, there is some indication of the difficulties that exist, even in these favourable circumstances.
Long-term user retention is another major challenge as is adapting to changing requirements. Furthermore, the
platform grows and is effective only with the support of college administrations and faculty for more widespread
use. These aspects shall be taken into consideration in order to lay the foundation into effective strategies for
KalpManch to leverage in the future.
 IV. CONCLUSION

The management platform for college fest created in this project, named KalpManch, solves the issues associated
with college events organizing and participating. The designed platform helps to provide simple and real-time
interface of events, event registration, and information flow for students, faculty, and administrators. Ignores some
of the barriers that include schedule conflict and communication challenges hence enhancing the management of
events. Subsequently, with the help of the above mentioned features of KalpManch more co-ordinate and active
participation is seen in colleges events. It also makes time attendance and other related features to announce users,
which enrich the user experience and keep them aware. From testing, there is a positive feedback with users
enjoying the interface and how the platform deals with events without overlaps. Nevertheless, there are certain
issues which are being experienced by KalpManch, such as sustaining user interest on the site and guaranteeing that
the platform continues to be useful to its users as they grow older and require different things from the site. Its
further development and utilization will thus need support from college administrators and instructors to become
more widespread. But there exist specific obstacles that should be eventually overcome In this regard, through
constant enhancement and in response to above mentioned challenges, KalpManch has a remarkable capability to
revolutionize the process of college fest management, contributing to the enhanced satisfaction level of the groups of
stakeholders. In sum, KalpManch is a progressive step towards efficient management and organization of college
events, better co-ordination among enhanced students-teacher and student-administrator interactions.

V. ACKNOWLEDGEMENT

I would like to thank the staff and faculty of the Department of Computer Science and Engineering at IMS Engineering
College at Ghaziabad and appreciated all their support during my project. They have given KalpManch incredible
support and resources, and their encouragement has really helped us overcome the challenges of organizing a college
fest.
 REFERENCES

[1] https://www.ijresm.com/Vol.3_2020/Vol3_Iss6_June20/IJRESM_V3_I6_49.pdf

[2] https://ijitce.org/index.php/ijitce/article/view/511/476

[3] https://www.ijmrset.com/upload/222_Campus.pdf

[4] https://www.atlantis-press.com/proceedings/icciet-24/126001999

[5] https://www.irjet.net/archives/V4/i3/IRJET-V4I3121.pdf

[6] https://www.irjmets.com/uploadedfiles/paper//issue_11_november_2023/45827/final/fin_irjmets1699242577.pdf

[7] https://ijcrt.org/papers/IJCRT22A6460.pdf

[8] https://www.ijraset.com/research-paper/cu-events-a-comprehensive-event-management-system-for-university

[9] https://www.researchgate.net/profile/Nurul-Farhaini-
Razali/publication/371874293_Event_Management_Systems_EMS/links/649a825095bbbe0c6ef6cd6a/Event-
Management-Systems-EMS.pdf

[10] https://ijitce.org/index.php/ijitce/article/view/369/346
 The Board of
International Journal of New Innovations
in
Engineering • Technology
is hereby awarding this certificate
Archit Chauhan
inrecoguition of thepublication of the paper entitled
KalpManch: Redefining College Fest Dynamics Through
ONLeimology and Innovation
ER VEW URNAL
published in IJNIET Journal,
Volume 25 Issue 4 - December 2024

JNIET Board
International Journal of New Innovations in
Engineering &Technology
Lucy Garg
Chief- Editor
www.ijniet.org
ISSN: 2319 - 6319
Preeti Dhiman
Editor
 The Board of
International Journal of New Innovations
in
Engineering Technology
is hereby awarding this certificate
Dr. Sonali Mathur
inrecognitionof the publicarion of the paper entitled
KafpManch: Redefining College Fest Dynamics Through
ONLemology and Innovation
WauRNAL
published in IJNIET Journal,
Volume 25 Issue 4 - December 2024

JNIET Board
International Journal of New Innovations in
Engineering &Technology
Lucy Garg www.ijniet.org Preeti Dhiman
Chief - Editor ISSN: 2319 - 6319 Editor
 The Board of
International Journal of New Innovations
in
Engineering Technology
is hereby awarding this certificate
Vanshika Dwivedi
in recognition of the publicationof the paper entitled
KafpManch: Redefining College Fest Dynamics Through
ON Tchnology and Innovation
RREMIEW JURNAL
published in IJNIET Journal,
Volume 25 Issue 4 -December 2024

JNIET Board
International Journal of New Innovations in
Engineering &Technology
Lucy Garg www.ijniet.org Preeti Dhiman
Chief - Editor ISSN: 2319 - 6319 Editor