Central Nodal Account Implementation

CNA User Manual

Part- 1

Public Financial Management System,

Controller General of Accounts,
Department of Expenditure,
Ministry of Finance

Version 1.3
Revision and Signoff Sheet

A. Document Preparation

Author Position Version Change reference Date

Ms. Nidhi Popli Business 1.0 Initial Implementation 17-Aug-2022

Analyst
Ms. Nidhi Popli Business 1.1 Addition of section 5 miscellaneous CNA 18-Oct-2022
Analyst functionality – section 5.1 Manage Scheme
Hierarchy,
Section 5.2 Bank change
And Update adds new expenditure, New advance
(sections3.9 & 3.10), and update the scheme
registration screen for saving account. (section
3.4)
Ms. Nidhi Popli Business 1.2 Addition of the below sections: 15-Nov-2022
Analyst 1. section 3.1- Identifying CNA Schemes (added
multiple CNAs option)
2. section 3.4.2- adding holding account by CNA
agency
3. section 3.6.2 – child agency registered as ZBA
4. section 3.6.3 – child agency registered as PZBA
5. section 3.6.4 – child agency adding holding
account
6. section 3.7 – Child agency creation by the
Parent agency
7. section 4 (4.1 to 4.12) – Holding account
8. Section 5- DBT using CNA
Ms. Nidhi Popli Business 1.3 Additions of below sections: 02-May-2024
Analyst
1. Section 3.2- New CNA Creation and its
Approval by PD.
2. Section 4 – Holding Account Category
B. Technical Review

Name Position Version Change reference Date

Mr. Nitesh Sr. Tester 1.0 Initial Version 17-Aug-2022

Mr. Faiz Scientist B 1.0 Initial version 17-Aug-2022
Mr. Abhishek Project Manager 1.0 Initial Version 17-Aug-2022
Mr. Rajendra Prasad Sr.TD, NIC PFMS 1.0 Initial version 17-Aug-2022
Mr. Faiz Scientist B 1.1 Initial version 18-Oct-2022
Mr. Faiz Scientist B 1.2 Initial version 15-Nov-2022

Changes implemented in the latest (version 1.3)

Sl. No Description
1 Section 3.2- New CNA Creation and its Approval by PD.
2 Section 4 – Holding Account Category
Table of Contents

1 INTRODUCTION .......................................................................................................................................................... 4
2 BRIEF ON PROCESS FLOW........................................................................................................................................... 4
3 CNA PROCESS FLOW STEPS ........................................................................................................................................ 4
3.1 IDENTIFYING CNA SCHEMES............................................................................................................................................. 4
3.2 NEW CNA CREATION AND ITS APPROVAL BY PD .................................................................................................................. 9
3.3 IDENTIFYING CENTRAL NODAL AGENCY............................................................................................................................. 13
3.4 AGENCY HIERARCHY MAPPING BY PD .............................................................................................................................. 16
3.5 SCHEME REGISTRATION ................................................................................................................................................. 18
3.5.1 Scheme Registration by CNA Agency .................................................................................................................. 18
3.5.2 Adding Holding Account by CNA Agency ............................................................................................................ 20
3.5.3 Scheme Bank Account Approval by PD ............................................................................................................... 21
3.6 DRAWING LIMITS FOR CNA AGENCY BY PD ...................................................................................................................... 24
3.7 SCHEME BANK ACCOUNT REGISTRATION BY CHILD AGENCY.................................................................................................. 25
3.7.1 Registration by Child Agency .............................................................................................................................. 25
3.7.2 Child Agency registered as ZBA ........................................................................................................................... 27
3.7.3 Child Agency registered as PZBA ......................................................................................................................... 29
3.7.4 Child Agency Adding Holding Account ................................................................................................................ 31
3.7.5 Scheme Bank Account Approval.......................................................................................................................... 33
3.8 CHILD AGENCY CREATION BY PARENT AGENCY (AGENCY ADMIN) ........................................................................................... 37
3.9 DRAWING LIMIT OF CHILD AGENCY BY PARENT AGENCY ...................................................................................................... 41
3.10 ADD NEW EXPENDITURE ENTRY BY AGENCIES .................................................................................................................... 43
3.11 ADD NEW ADVANCE ENTRY BY AGENCIES.......................................................................................................................... 45
3.12 BULK CUSTOMIZATION USING EXCEL BY AGENCIES .............................................................................................................. 47
4 HOLDING ACCOUNT CATEGORY ............................................................................................................................... 49
4.1 ADDING HOLDING ACCOUNT CATEGORY ........................................................................................................................... 49
4.2 MANAGE HOLDING ACCOUNT CATEGORY ......................................................................................................................... 50
4.3 EDIT HOLDING ACCOUNT CATEGORY ................................................................................................................................ 51
4.4 ENABLE \ DISABLE HOLDING ACCOUNT CATEGORY ............................................................................................................. 52
4.5 MAPPING CNA SCHEMES COMPONENTS TO HOLDING ACCOUNT .......................................................................................... 54
4.6 HOLDING ACCOUNT EXPENDITURE ENTRY ......................................................................................................................... 56
4.7 APPROVAL OF HOLDING ACCOUNT EXPENDITURE ENTRY ...................................................................................................... 62
4.8 HOLDING ACCOUNT DEDUCTION SETTLEMENT ................................................................................................................... 65
4.9 APPROVE HOLDING ACCOUNT SETTLEMENT ...................................................................................................................... 67
1 Introduction
For better monitoring of availability and utilization of funds released under the Central Sector Schemes (CS) and
to reduce float. The Department of Expenditure has modified the procedure for release of funds under central
sector schemes; every Ministry / Department will designate a Central Nodal Agency (CNA) for implementing each
Central sector Scheme.
This Document Shall be covering the transactional aspects of Model 2.

2 Brief on Process Flow

1) Marking as CNA Scheme - The Project cell user can mark any central scheme as “CNA” scheme. All the
linked accounts in the scheme would be marked as not in use.
The PD user can mark any central scheme which is mapped under him/her. Only the existing bank account
would mark as not in use.
2) Marking Central Nodal Agency- Then PD user will mark the agency as Central Nodal Agency and define
the bank. Parent and child Agencies need to register under the same Scheme with the defined bank.
3) The Central Nodal Agency will map the Central Nodal Account with the scheme.
4) After this process, child agencies will map either the Central Nodal Account\Zero Balance
Account\Holding Account\PZBA
a. If they will map the Central Nodal account, then the request will be first approved by the parent
agency and then the Central Nodal Agency.
b. If child agencies will use the Zero Balance Account, then it will be approved by the Parent Agency
only.
c. If they will map the Holding account, then the request will be approved by the Parent/funding
agency.
d. If child agencies will use the Parent Zero Balance Account, then it will be approved by the Parent
Agency and then by the PD.
5) After that, the limit can be allocated by the PD/Parent based on the hierarchy created and expenditure
can be made.

3 CNA Process Flow Steps

3.1 Identifying CNA Schemes

User: PFMS headquarter (root)
The User Navigates to “Masters>Schemes>Manage CNA Schemes” and the page “Manage CNA Schemes” opens.
Case: CNA Applicable
The user selects the Scheme Type as Central Sector Scheme, the Scheme name from the drop-down and whether
Scheme is CNA Scheme or not by clicking on the radio buttons Yes or No.

Upon Clicking “Is CNA Scheme” as “Yes”, the system displays “Multiple CNA” option as “Yes” or “No”

On click of Multiple CNA as “Yes” and then the system displays “Maximum CNA” entry field. The Number enters
will be the maximum number of CNA that can be opened in the scheme. The user enters the Maximum CNA entry
and selects CNA Payment Model from the drop-down.

Then user clicks on “Insert/Update” button, a message “Do you want to mark the selected scheme as CNA, Click
Yes to continue, else No for cancel”
After the user click on “yes” button, the scheme will be saved and message appears on screen “Record (<scheme
code>) has been inserted successfully”.

Note:
1. Upon marking scheme as “CNA” and selecting payment model as “Model2”, all the accounts in the scheme
will be marked as Not in Use and no expenditure can be made from these accounts.
2. If user enters three or more digits in maximum CNA field, then a message “Cannot proceed further, maximum
99, CNA accounts allowed in a scheme”

3. In case the user want to reduce the number of CNA’s in the scheme then the system verifies number of CNA
mapped in the scheme. If the number of CNA already mapped in the Scheme is greater than the maximum number
of CNA entered by the user a message “Cannot proceed further, there are already [<Mapped CNA >], CNA
mapped in the scheme”
Case: CNA Not Applicable:
The user selects the Scheme Type as “Central Sector Scheme”, Scheme from drop down list and choose Is CNA
Scheme as “No” for CNA Not Applicable in scheme. The user selects “No” and the user has to select the “Reason
CNA is Not applicable” from the dropdown list.

After selecting the appropriate reason for why CNA is not Applicable in scheme, the user will click on
“Insert/Update” button for adding the reason.
On success the message “Record (<Scheme Code>) has been inserted successfully”

Case: CNA Scheme is Exempt by DOE

The User Selects “Is CNA Scheme” as “No” and selects the reason CNA is not applicable as “Exemption by DOE”,
then user has to enter the exemption reason and the Date till which the Scheme will be exempted from CNA
mode. The user then must upload the DOE exemption letter by Clicking on “Choose File” button and upload the
same by clicking on “Upload pdf file” button and then click on “Insert/update” button.

Upon Clicking “Insert/Update”, a message “Record (<Scheme Code>) has been inserted successfully” is shown
to the user. In below manage scheme configuration grid, added details will be shown and the “Exemption File”
can be downloaded by clicking on the hyperlink as shown in screen.
3.2 New CNA Creation and its Approval by PD
Now PD User has been granted the facility to create CNA Agency by itself.
 Agency Creation By PD
User: PD
User navigates to “Agency>Create New” and the page “Agency Details” opens.

User has to enter the information like Type of Registration, Agency name, Area, Locality, City, State, Pin
Code, Contact person, Phone number, Mobile Number, Email etc.

The user enters the Captcha details and system generates the Agency unique code and the scheme bank
details section is now visible.
1) The system automatically chooses the “I will receive funds directly from central
government” option when the user picks the CNA Scheme. The user inputs the details of the
account number and the agency name after choosing the bank and branch.
 2) The user must click the “Add Bank/Scheme” button after entering the necessary information.

“Please select Central Nodal Agency Checkbox” will appear when you click the “Add Bank/Scheme”
button.

A new popup window titled “Are you sure you want to create a new Central Nodal Agency <<(Agency
Name) | (Agency Code) , with Central Nodal Account [<<Bank Name>>]| <<AccountNumber>>,
Click yes to continue and no to go back.” along with the Agency's information will appear after checking
the Central Nodal Agency box. The user must select the “Yes” button.

After clicking the “Yes” button a new table grid will appear on the screen with detailed regarding scheme
linked with agency. The user click on “Submit” button to save the agency details.
A new popup window “Agency saved successfully with Unique Code: <<Agency Code>> for further
information contact the fund sanctioning authority in the central ministry”. The user must select the
“OK” button.

 Agency Approval By PD
Login User: PD
The User Navigates to “Agency>Approve” and the page “Agency Registration Approve” opens.

User need to click on the agency name hyperlink in the table view.
After clicking on the agency name a new page will open where PD can find the details of the agency.
Once the bank status changed from pending to green check then PD proceed with Agency approval
process.

Note: If CNA Bank account is not approved by bank and PD is trying to approve the request than an error
message will appear “Account is not validated from bank”.

PD will approve the agency by entering the remarks and click on checkbox adjacent to scheme and
bank details from the grid and then Click on “Approve with DSC” Button.
A popup Message will appear “Are you sure you want to approve?”
Upon Clicking “OK” system proceeds to execute the Max CNA validation check.
The CNA Agency is created and mapped in the Scheme and the CNA Banker updated. The Status of the
Agency is updated as “Approved”.

3.3 Identifying Central Nodal Agency

User: PD
The User Navigates to “Agencies>Map Central Nodal Agency” and the page “Map Central Nodal Agency” opens.
The user Selects the Scheme Name and Clicks on “Search Scheme Mapping” button to view existing CNA Mapped
in the Scheme. The system Displays whether the Scheme is Multi CNA enabled or Not.

If “No record found” then the user enters the Agency Unique Code or Agency Name and clicks on ”Search Agency”
button. The System displays the Agency Details and the user Clicks on “Select” hyperlink to select the agency.
The user selects the Bank from the list of suggestions displayed as Central Nodal Bank.

The User Clicks on “Map CNA” button to Save and map the Central Nodal Agency. A message “Central Nodal
Agency Mapped Successfully” is shown to the user.

In case there are active accounts already added in CNA agency and CNA scheme then a message “Are you sure,
you want proceed, All accounts mapped in scheme will be marked as not in use, click on continue and cancel
to go back” will be shown to the user.
In case there are more than one Central Nodal Agency enabled for the Scheme. The User repeats the steps to
map all the Central Nodal Agency’s

3.4 Agency Hierarchy Mapping by PD

User: PD
The User Navigates to “Agencies>Agency Mapping” to Map the Agency in the Scheme at a Hierarchy level. The
Page “Scheme Fund Flow Hierarchy Opens”.

The User selects the State in which the Central Nodal Agency is to be mapped. The user then click on Hierarchy
level to map the Central Nodal Agency at the selected hierarchy level.

User Enters the Unique code and click on search button, below grid show the details of agency
User needs to select the agency and click on “Add agency” button.

The pop-up message will appear for confirmation, by clicking on “ok” button Agency is mapped successfully.
3.5 Scheme Registration

3.5.1 Scheme Registration by CNA Agency

User: Agency Admin
The User Navigates to “My schemes>Register New scheme” for Scheme registration. The Page “Register New
Scheme/Bank account” page opens.

First the scheme should be selected then if Central Nodal Agency is registering Central Nodal Account then user
will select “I will receive funds directly from central government”.

The user will then click on “Check CNA Details” button, the system auto fills the CNA Bank name.

The User enters the bank branch details. The user then enters the “Account number” and the “Agency Name As
Per Bank” and selects the scheme components and clicks on “Save” button.

Please Note: User should enter only Saving bank account details.
After clicking on save button, pop-up message appear as “New added scheme and account will be visible under
manage scheme after next login into PFMS”, user need to click on “Ok” button.

A message “Scheme Saved Successfully” is shown to the user.

The new scheme will be shown under Manage > Scheme during the next login.
And it’s shown as pending for approval in status as shown below.
3.5.2 Adding Holding Account by CNA Agency
User: Agency Admin
The User Navigates to “My schemes>Register New scheme” and the page “Register New Scheme/Bank
account” opens.

On page “Register New Scheme/Bank account”, the user selects the CNA enabled Scheme and enters the
funding agency details.

The user clicks on “Check CNA details” the system populates the CNA Bank and system displays
1) Central Nodal Account
2) Holding Account
As Holding Account can be added only after addition of CNA. The User Clicks on the Holding Account option and
the system allows user to select the bank branch details, enter the holding account number and Agency Name
as per bank and select at least one scheme component.

Upon Clicks “Save” button a message “Holding Account Saved Successfully” message is shown to the user.

Once the Holding account is added there is no change is in the approval process. The Holding account is
validated from bank and then the PD will approve the holding account.

3.5.3 Scheme Bank Account Approval by PD

User: PD
The User Navigates to “Agency>Approve” for approving the Scheme registration. The Page “Agency
Registration Approval” page opens.
User will enter agency unique code

The below grid pane shows the agency details

On clicking of Agency Name, the related schemes will be shown on the grid. User needs to select the scheme for
approving.
After the selection the user needs to click on the button “Approve with DSC” then confirmation message will
appear on the screen, click “ok” to continue.

On successful signature the below message appears.

User can verify the status on the page “Manage scheme”, the status now changed to “Approved”.
3.6 Drawing Limits for CNA Agency by PD
User: PD
The User Navigates to the Menu “Masters>Drawing Limit by PD/CNA” and the Page “Add / Update Drawing
Limits by Central Nodal Agency” page opens

The User need to select the Scheme, the Hierarchy level from the drop-down list box and mapped state. Hierarchy
level to be selected for which the drawing limits needs to be carried out. The user clicks on “Search” button and
the System display the Central Nodal Agency mapped at that level in the Scheme.

The system displays the “Central Nodal Agency/Parent Agency” the CS Scheme in the selected state. There are
three sections ”Allocation Limit”, ”Balance Limit” and ”Update limits by Amount”.
a. The Allocation Limit section displays the already set limits for the Agency
 b. The Balance Limit section displays the Balance Expenditure and Balance Child Limit that can further be set
by the Agency.
c. The Update limits by Amount section allows user to enter the amount (+ or -) by which the user wants to
update the amount.
The agencies mapped at the selected level will be displayed in the grid in below screen. The User need to enter
the Total Limit (+/-) and the Expenditure Limit (+/-). The Limit for Child Agencies is auto calculated and non-
editable.
The User need to click on “Save” button, to save the selected CNA Agency Drawing Limit.

3.7 Scheme Bank Account Registration by Child Agency

3.7.1 Registration by Child Agency

User: Agency Admin (Child)
The User Navigates to “My schemes>Register New scheme” for Scheme registration. The Page “Register New
Scheme/Bank account” page opens.

If Child Agency is Registering Central Nodal Account then user will select “I will receive funds directly from this
Agency”. The user enters the Agency Unique Code and Clicks on “Search” button and selects the Funding
Agency.

The user will select the funding agency name from the pop-up window.

The user will click on “Check CNA Details” button, the system auto fill the CNA Bank details. The user then selects
“Central Nodal Account” option from account type.
The user selects the Central Nodal Agency and the selected Agency Account Number and its branch details are
displayed below. The user enters the agency name as per bank and selects the scheme components and clicks on
“Save” button.

A message “Scheme Saved Successfully” is Shown to the user with the pop-up message “New Added scheme and
account will be visible under manage scheme after next login into PFMS”.
And it’s shown as pending for approval on manage scheme page.

3.7.2 Child Agency registered as ZBA

User: Agency Admin (Child)
The User Navigates to “My schemes>Register New scheme” for Scheme registration. The Page “Register New
Scheme/Bank account” page opens.

If Child Agency is Registering Zero Balance Account then user will select “Scheme” and “I will receive funds from
this Agency”. The user enters the Agency Unique Code and Clicks on “Search” button and selects the Funding
Agency.

The user Click on “Check CNA Details” button, the system auto fill the CNA Bank details. The user then selects
“Zero Balance subsidiary Account” option.
The System now displays the Central Nodal Agency dropdown box “Select Agency”. The user selects the Central
Nodal Agency and system displays the bank of the selected Central Nodal Agency. The user then and enters the
zero balance subsidiary account number and its branch details.
The user enters the agency name as per bank and selects the scheme components and clicks on “Save” button. A
message “Scheme Saved Successfully” is Shown to the user.

3.7.3 Child Agency registered as PZBA

User: Agency Admin (Child)
The User Navigates to “My schemes>Register New scheme” for Scheme registration. The Page “Register New
Scheme/Bank account” page opens.

The user selects the CNA enabled Scheme and enters the funding agency details. The user Clicks on “Check CNA”
button and system displays drop down & user selects the “Parent Zero Balance Subsidiary Account”.
The system auto populates the parent agency account details, along with Account Number, Bank, Branch Details,
Agency name as per bank and is non editable. Then user selects the scheme components and click “Save” button
to add Parent Zero balance Account in the Agency.
Upon Clicking ‘Save’ a Message “Parent Zero Balance Account added successfully” is shown to user.
If the Funding Agency Account KYC is done, then Upon Clicking OK a Message “Parent Zero Balance Account
added successfully” is shown to user

3.7.4 Child Agency Adding Holding Account

User: Agency Admin (Child)
The User Navigates to “My Schemes>Register New Scheme” and the page “Register New Scheme / Bank
Account” opens. The user selects the CNA enabled Scheme and enters the funding agency details.

The user clicks on “Check CNA” details the system populates the account type with below options:
1) Central Nodal Account
2) Zero Balance Account
3) Holding Account and
4) Parent Zero Balance Subsidiary Account
As Holding Account can be added only after addition of CNA or ZBA. The User selects the Holding Account option
and the system allows user to select the bank branch details, enter the holding account number, agency name as
per bank and select at least one scheme component.
Upon Clicking “Save” button a message “Holding Account Saved Successfully” message is shown to the user.

Once the Holding account is added there is no change is in the approval process. The Holding Account is
validated from bank and then the Parent Agency will approve the Holding Account.

3.7.5 Scheme Bank Account Approval

User: Funding Agency /Parent agency
The User Navigates to “Agency>Approve” for approving the Scheme registration. The Page “Agency
Registration Approval” page opens.
User will enter agency unique code, click on search.

After Clicking on the Agency Name hyperlink visible on left side of grid in the above screen, agency details as
below appears, where the current status showing as “Pending Agency Approval”.

The user needs to select the scheme for approving.

The confirmation message will appear on the screen.

On success, the message appear as “Bank Scheme approved successfully”

Now it needs to be further approved by the CNA, as the Child Agency Status still showing as “Pending CNA
approval”
User: Agency ADMIN of Central Nodal Agency
The User Navigates to “Agency>Approve” for approving the Scheme registration. The Page “Agency
Registration Approval” page opens. User selects the status as “Pending CNA Approval”

Select the scheme showing on the grid having status “Pending CNA approval”. User needs to select the scheme
and click on “Approve” button.

Message “Bank scheme approved successfully” will appear on screen.

Verify the Child Agency status it’s showing as “Approved”

3.8 Child Agency creation by Parent Agency (Agency admin)

Scenarios#
Case1: CNA agency is creating child Agency

1. If the self-agency account type is "CNA" then they can create only (CNA and CZBA) account types child
agency.
2. In the Account Type dropdown list only CNA and CZBA account types shall be available for selection
Case2: Parent Agency having CZBA is creating child Agency
1. If the self-agency account type is "CZBA" then they can create only (CZBA and CPZBA) account types child
agency
2. In the Account Type dropdown list only CZBA and CPZBA account types shall be available for selection
Case3: Parent Agency having CPZBA is creating child Agency
1. If the self-agency account type is "CPZBA" then they can create only (CZBA and CPZBA) account types
child agency.
2. In the Account Type dropdown list only CZBA and CPZBA account types shall be available for selection

User: Agency Admin

The User Navigates to Agency>Agency Registration” and the page “Agency Details” opens
The user selects the type of registration, enters the Agency and office details, PAN number, TIN number , TAN
number, GST number, the contact person details then click on next button to obtain the Unique agency code.
Enter the Scheme bank details and click on “Check SNA details” button.
Enter the scheme bank details, agency account number, its name as per branch and click on “Add Bank/Scheme”

Select “I accept” terms and condition and click on submit button.

Message “Agency saved successfully with Unique code: ************ for further information contact the fund
sanctioning authority in the central ministry” appear on screen.

3.9 Drawing Limit of Child Agency by Parent Agency

User: Agency ADMIN of Parent Agency / Funding Agency
The User Navigates to the Menu “Masters>Drawing Limit By PD/CNA” and the Page “Add / Update Drawing
Limits by Central Nodal Agency” page opens
1) The User need to select the Scheme, the Hierarchy level from the drop-down list box and state (in which agency
mapped). Hierarchy level to be selected for which the drawing limits needs to be carried out. The user clicks on
“Search” button and the System display the Agencies that have been mapped at that level in the Scheme.

2) The system displays the “Central Nodal Agency/Parent Agency” it’s Central Nodal Account Number for the
Scheme in the selected state. There are three sections “Allocation Limit”, “Balance Limit” and “Update limits by
Amount”.
a. The Allocation Limit section displays the already set limits for the Agency
b. The Balance Limit section displays the Balance Expenditure and Balance Child Limit that can further be set
by the Agency.
c. The Update limits by Amount section allows user to enter the amount (+ or -) by which the user wants to
update the amount.
3) The agencies mapped at the selected level will be displayed in the grid in below screen. The User need to enter
the Total Limit (+/-) and the Expenditure Limit (+/-). The Limit for Child Agencies is auto calculated and non-
editable.
4) The User need to click on “Save” button, to save the selected Agency Drawing Limit.

Note: In case of more than once Child Agencies the user needs to save each Agencies Limits one by one.
Note: In case a parent agency is carrying out allocation for its child agency then in logged in Agencies limits will
be displayed.

3.10 Add New Expenditure entry by Agencies

User: Agency Maker
The User Navigates to Expenditure>Add New and the page “Create Expenditure Details” opens

Please note: Add new Expenditure process is same as earlier, only the “Agency Account Choice” option is added
on this page (as highlighted in screen).
User need to choose ‘scheme’ , enter the details for fields ‘expenditure done for’, ‘vendor’ by selecting from
hyperlink, ‘Letter/Office Order No.’, ‘sanction date’, ‘total amount’, ‘narration’ (it should be valid and contains
only alpha-numeric), ‘scheme components’, ‘expense type’ and ‘percentage’ then click on “Add” button for
adding the components.
After adding all the details click on “Save” button.
On successful, the below success message appears on screen.

3.11 Add New Advance entry by Agencies

User: Agency Maker
The User Navigates to Advances>Add New and the page “Create Funds Advance” opens

Please note: Add new advance process is same as earlier, only the “Agency Account Choice” option is added on
this page (as highlighted in screen).
User need to choose ‘scheme’ , enter the details for fields ‘vendor/beneficiary’ by selecting from hyperlink,
‘Letter/Office Order No.’, ‘sanction date’, ‘actual transcation date’, ‘advance amount’, ‘narration’ (it should be
valid and contains only alpha-numeric), ‘scheme components’, and ‘percentage’ then click on “Add” button for
adding the components.
After adding all the details click on “Save” button.
On successful, the below success message appears on screen.

3.12 Bulk Customization using Excel by Agencies

User: Agency Maker
The User Navigates to Masters>Bulk Customization>Bulk Customization using Excel and the page “Bulk
Customization using Excel” opens
Please note:
1. Bulk Customization using excel process is same as earlier, only the “Agency Account Choice” option is
added on this page (as highlighted in screen).
2. In CNA case the balance would be deducted after approval.

If the scheme is central sector scheme and CNA marked for model 2 then Agency account choice option will
appear to user as below.

Case: Module is “Expenditure”

Case: Module is “Advance”

Case: Module is “Transfer”

Transfer transcations are not allowed in CNA
4 Holding Account Category
User can create Holding categories for the specification of type funds transferred to holding account. For
Example user can add category name like “Salary” or “Imprest”. Below is detailed procedure outline on category
creation and mapping with component.

4.1 Adding Holding Account Category

User – Root User

The user navigates to “Masters>Holding Account Category>Create” to create Holding Account

Category and the page “Manage Holding Account Category” opens

The User enters the Holding Account Category, enters the description and selects the module. After
entering all the details click on Submit Button.
 Once the user clicks on Submit Button Message will appear “Holding Account Category Created
Successfully!”.

4.2 Manage Holding Account Category

The user navigates to “Masters>Holding Account Category>Manage” to Edit Holding Account
Category.
The page “Manage Holding Account Category” opens, to view the holding account category details.
The user clicks on the Holding Account Category name “Salary”

On click of Holding Account Category name and the page “View Holding AccountCategory”
appears

4.3 Edit Holding Account Category

The system navigates to View Holding Account Category Page and the user can EDIT HA Category
 The user edits the details and clicks on “Update” button, a message “Holding Account
Category edited successfully” is shown to the user

4.4 Enable \ Disable Holding Account Category

The user navigates to view holding account category page and clicks on “Enable / Disable HA
Category” button and the page “Enable / Disable Holding Account Category” page opens.
 User has to enter the Remarks and Click on Disable Button.

Once user clicks on Disable Button a message “Holding Account Category Disabled
Successfully” is shown to the user.

Similar process to be followed to enable the holding account category

 Once user clicks on the Enable Button, Message will appear “Holding Account Category
Enabled Successfully”.

4.5 Mapping CNA Schemes Components to Holding Account

User: PD

The User Navigates to “My Schemes>Map CNA Component to Holding Account” and the page
“Map SNA/CNA Component to Holding Account” opens.
System displays the mapped Scheme to the user. User has to select the Holding Account Categoryfrom the
Drop Down .System automatically shows the module when you select the Holding Account category, User
selects the component to map for transfer into Holding account and clickson “Map Component to Holding
Account”.
 When user clicks on Map Component to Holding Account, Message will appear “Record Saved
Successfully” and Status is updated as Approved.

Upon Clicking EDIT hyperlink, a new entry of component mapping will be created and theexisting record
shall be moved to history table.

4.6 Holding Account Expenditure Entry

User: Agency Maker
User navigates to Expenditure > Add New and the page Create Expenditure details opens.

The System now additionally displays a check box “Through Holding Account”. The user clicks
the Scheme “Through Holding Account”. The System verifies whether the scheme components
are mapped with holding account or not.
Case 1: Scheme components are not mapped for Holding Account
A message “Scheme components not mapped with holding account” is shown to user.
Case 2: Scheme components are mapped for Holding Account
If mapped then system displays the “Expenditure done for” and “Holding account” drop down
list in read only mode. The expenditure done for will be set as “Self” and the holding account
number mapped for the scheme shall be displayed.
User has to enter the scheme, Letter/Office order Number, Sanction date, Actual Transaction
date and total Amount.
The user clicks on “Select Holding Scheme Component” hyperlink and scheme component pop
up opens. User has to select the respective scheme component from the Drop Down.

The user selects the component and enters the Expense Type, Percentage and Amount and
Clicks on “Add” Button.
 The System now displays only those Components that have been mapped with the Holding Account.

The selected component details are added. The user can select only one component at a time for
making payment. The add button is disabled once add button is clicked. To replace the selected
component the user must remove the already added component and repeat the steps mentioned
above.
After entering all the details user click on the Save Button, a voucher number will be generated
and message “The Transaction has been saved successfully with Voucher Number” is shown
to user.

Upon clicking “OK”, a message “Expenditure details saved successfully. Do you want to
proceed with payee details” is shown to the user. Upon Clicking “Yes” page “Expenditure
payee Details” open

The user verifies the details and selects the Payment Mode as “EpaymentUsingPrintPaymentAdvice” or
“EPaymentUsingDigitalSignature” and clicks on confirm button. A message “Payee details confirmed
successfully” is shown to the user.
After click on Confirm Button User will get the message “Expenditure details saved
successfully. Do you want to proceed with payee details?”

Once user click on Confirm Button Message will appear “Payee details has been confirmed
successfully” is shown to the user.
 When user clicks on Submit for Approval message will be displayed “Successfully Saved for
Submitted”.

4.7 Approval of Holding Account Expenditure Entry

User: Agency Checker

The User Navigates to “Expenditures>Approve” and the page “Manage Expenditures” opens
User has to select the Scheme, Agency Account Choice, bank account and Select the Status as
Submitted. Details are shown in Grid Format.

The user clicks on “Letter/Office Order No” hyper link to approve / Reject the voucher Number.The
expenditure details page opens.
To approve the voucher the user clicks on “Approve/Reject” button and pop up opens.

The user enters the Approval remarks and clicks on “Approve” button. A message “SuccessfullySaved for
Approval” is shown to the user. After bank success, Approved voucher is now availablein Holding Account
Settlement.
4.8 Holding Account Deduction Settlement
User: Agency Maker

The User Navigates to “Misc. Deduction Filing> Manage Deduction Settlement” and the page
“Deduction Settlement” opens.

By default the Tax/Deduction Settlement option is checked. To carryout holding account deduction
settlement the user clicks on the “Holding Account Settlement” option.

The grid displays the following fields

1. Sanction Number
2. Sanction Date
3. Amount: Total Amount to be settled
4. Deduction Amount: Blank for Holding Account Settlement option
 5. Component: The Scheme Component in which expenditure was done
6. Module: Expenditure only
7. CIN Bill/Challan Amount

Now Message will Appear “Rs.10.00 is Unsettled against sanction number (28DEC2022)”
User have to enter the Challan Number, Challan Amount, Payee, Payment date, Payment mode and save
the Challan Details by clicking on Save Challan Details Button.

When user click on Save Challan Details, Voucher Number will be generated and a Pop up
message will appear “The Challan Details have been saved successfully with Voucher Number”.
 Note-User is able to fully or Partial Settlement as per required.

4.9 Approve Holding Account Settlement

User: Agency Checker

The User Navigates to “Misc. Deduction Filing>Manage Deduction Settlement” and the page
“Manage Deduction Settlement” opens.

By default the Tax/Deduction Settlement option is checked .For holding account deductionsettlement the
user clicks on the “Holding Account Settlement” option.

The user selects the Scheme Type, Scheme, Module, from Date and to date and then select the
sanction and clicks on “search” button. The system displays the data in grid format.
The user selects the voucher and a pop-up opens, the user enters the Approval Remarks andClick
on Approve button to “Approve” the deduction settlement.

The System displays the message “Request has been Approved Successfully” to the user.
PFMS __________________

In case the Bill / Challan Amount is equal to the voucher amount then the voucher Status is
updated as “HoldingAccountSettled”.

In case the Bill / Challan Amount is less than the voucher amount then the voucher Status is
updated as “HoldingAccountPartiallySettled”.

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@PFMS 2022, All Rights Reserved with PFMS, Controller General of Accounts, Min. of Finance, GOI Page 69 of 69