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The Institute of Finance
Management
Faculty of Computing and
Mathematics
PROGRAMMS
BBF BAC BSP BAS BTX BIRM BEF
Module Name:
Business Computer Applications
1
COMPUTER APPLICATION
SOFTWARE
Lecture 5
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Today’s Topics
Graphics and Business Application
Multimedia Software Software
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Lecture Objectives
Understand how system software supports
application software.
Describe the most popular types of general-
purpose applications.
Explain the advantages and disadvantages of
standalone programs, integrated programs,
and software suites.
Explain the advantages of Web-hosted
technology and file compatibility.
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Lecture Objectives
Explain the concept of software versions
and software upgrades.
Understand how commercial software,
shareware, freeware, and public domain
software differ.
Describe the essential concepts of
application software and the skills needed
to use it.
Identify the key features of widely used
graphics and multimedia programs
Describe the learning aids available for
application software
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Background Information
How System Software supports Application
Software?
System Software Programs that control the
operations of the computer.
Serves as the interface between the user, the
application software, and the computer’s
hardware
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Application Software
Application software consists of programs
designed to make users more productive
and/or assist with personal tasks
To make business activities more efficient
To assist with graphics and multimedia
projects
To support home, personal, and
educational tasks
To facilitate communications
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Application Software
Application software Is the general
designation of computer programs for
performing tasks.
•The application software may be general
purpose (word processing, web browsers.) or
have a specific purpose (Accounting (Tally),
truck scheduling etc)
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Application Software
General-purpose applications are the
programs that enable users to complete
common tasks.
Examples: word-processing, spreadsheet
programs
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Application Software
How do you start an
application?
From the desktop,
click the Start button,
point to All Programs,
and click the name of
the application
The program’s
instructions load into
memory.
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Business Software
Business software is application software that
assists people while performing business activities
Word
Spreadsheet Database Presentation
Processing
Personal Business Business
Note Taking Information Software for Software
Manager Phones Suites
Enterprise
Project Document
Accounting Computing
Management Management
Software
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Business Software
Word processing
software allows users
to create and
manipulate documents
Clip art is a
collection of
electronic drawings,
photos, and other
images
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Business Software
Developing a word document
Edit a
• Enter text and document • Change
numbers appearance
• Insert images • Make changes to
existing content • Font
• Perform other • Font size
tasks • Inserting, deleting,
Create a cutting, copying,
document and pasting Format a
document
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Business Software
Spreadsheet software allows users to organize data
in rows and columns and perform calculations
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Business Software
Charting depicts data in a Microsoft
spreadsheet in graphical form.
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Business Software
Presentation software
allows users to create
visual aids for
presentations to
communicate ideas,
messages, and other
information to a group.
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Business Software
A database is a collection of data organized
in a manner that allows access, retrieval,
and use of that data.
Database software allows users to create,
access, and manage a database.
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Business Software
Note taking software is application
software that enables users to enter typed
text, handwritten comments, drawings, or
sketches anywhere on a page.
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Business Software
A software suite is a collection of individual
programs available together as a unit
A personal information manager (PIM) is
application software that includes
Appointment calender and Address Book.
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Business Software
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Business Software
Enterprises typically require special
computing solutions for various functional
units
Human
Accounting Engineering Manufacturing
Resources
Customer
Marketing Sales Distribution
Service
Information
Technology
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Graphics and Multimedia Software
Web page authoring software helps users of
all skill levels create Web pages that include
multimedia and interactive content.
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Graphics and Multimedia Software
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Software for Home, Personal,
and Educational Use
Personal finance software
Legal software
Tax preparation software
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Software for Home, Personal, and
Educational Use
Personal DTP software
Personal paint/image editing
software
Personal photo editing software
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Software for Home, Personal, and Educational
Use
Travel and mapping software
Reference software
Educational software
Entertainment software
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General-Purpose Applications
Productivity programs Make it easier to do
work.
Examples
Word-processing software
Spreadsheet or database software
Presentation software
Project management software
Personal information management software
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Web Applications
A Web application is
a Web site that allows
users to access and
interact with software
from any computer or
device that is
connected to the
Internet.
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General-Purpose Applications
Internet programs
Help users communicate, learn, and
interact through the Internet
Examples include:
E-mail
Instant messaging software
Web browsers
Video conferencing programs
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Communications Software
Popular Internet software –Examples
Google Chrome
Mozilla Firefox
Safari
Microsoft Edge
Internet Explore
Opera
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Learning Tools for Application
Software
Online Help is the
electronic equivalent of a
user manual
You can ask a question or
access the Help topics in
subject or alphabetical
order
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Communications Software
Internet software –Example
Popular mail Clients
Software includes:
MS Outlook Express
Mozilla Thunderbird
Windows mail
Mailbird
Postbox
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General-Purpose Applications
Compression/decompression
algorithms and Codecs – are included
in most multimedia software to reduce
space required by multimedia
documents.
Compressing files enables better use of
disk space and faster Internet transfer
speeds.
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General-Purpose Applications
Compressing files enables better use of
disk space and faster Internet transfer
speeds.
Lossless compression does not delete any
information needed to reproduce the image
without flaw.
Lossy compression removes some
information, but the loss is typically not
noticeable.
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General-Purpose Applications
•Animation programs give the user the ability
to create animation from images, as well as
run the animation.
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General-Purpose Applications
Audio software is Standard sound file
used to capture and formats include:
process sound used MP3/4
in multimedia
Windows Media
presentations.
Audio (WMA)
Sound files can be WAV
saved in a number of
Musical
standard formats
Instrument Digital
and contain digitized
Interface (MIDI)
data.
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General-Purpose Applications
Video editors enable the user to:
Modify digitized videos
Save those videos in at least one of the
following video file formats:
Moving Picture Experts Group (MPEG)
QuickTime
Video for Windows
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General-Purpose Applications
Multimedia
authoring systems
Used to create
multimedia
presentations
Require a large
amount of disk
space and memory
to run properly
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Tailor-Made Applications
These are Software designed for
specific businesses or users.
Normally cost more than general-
purpose applications because of their
development costs.
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Tailor-Made Applications
When an application is not available,
custom software, software developed for
a user’s specific needs, may be necessary.
Packaged software is developed for the
mass market.
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Standalone Programs, Integrated
Programs, & Software Suites
A fully self-contained program is called a
standalone program.
Advantages:
Users can purchase and install standalone
programs separately.
Standalone programs function by
themselves.
Disadvantages:
Standalones take up a lot of storage space.
Standalones do not share resources.
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Standalone Programs, Integrated
Programs, & Software Suites
Integrated programs provide all the leading
productivity programs in one package.
Advantages:
Integrated programs are easy to learn.
Integrated programs share the same
interface.
Disadvantages:
The individual modules of integrated
programs usually have fewer features than
are found in standalone programs or software
suites.
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Standalone Programs, Integrated
Programs, & Software Suites
A software suite is an interconnected
bundle of programs.
Advantages:
The programs within a suite share
resources.
The programs within a suite are
designed to work together.
These applications share common
program code, interfaces, and drivers.
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Standalone Programs, Integrated
Programs, & Software Suites
Microsoft Software suite, also called
office suites, usually include:
Word processing programs
Spreadsheet programs
Presentation graphics programs
Database programs
Personal information managers (PIMs)
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Standalone Programs, Integrated
Programs, & Software Suites
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Standalone Programs, Integrated
Programs, & Software Suites
Web-hosted technology is a new variety of
office suite that enables users to upload files
online for viewing, editing, and collaboration
purposes.
Advantages:
Web-hosted technology is usually free.
It makes sharing files and collaboration easier.
Web-hosted technology helps avoid file-sharing
problems.
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System Requirements & Software
Versions
System requirements outline the
minimal level of resources that a
program requires.
Releases of programs are cited by a
year or version number.
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System Requirements & Software
Versions
Time-limited trial versions are
occasionally offered for commercial
programs by software companies.
Beta versions of software are
sometimes available to users.
Software is in the final testing stages
and may contain bugs.
Access is free.
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System Requirements &
Software Versions
Software is kept current through
software upgrading.
Small fixes to software are called
patches.
Large or major fixes to software are
called service packs or service
releases.
Software can be distributed through
the Internet, not just purchased in
stores.
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Application Software
Application Software are available in
a variety of forms.
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Software Licenses & Registration
The contract included with purchased
software, which permits the user to install
the program on one computer, is known as
a software license.
The contract that gives organizations the
right to install copies of programs on a
precise number of computers is known as a
site license.
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Software Licenses & Registration
Commercial Software
Copyrighted – but available for free.
Pay on honor system.
Users must purchase before using
Examples:
Microsoft Office
Adobe Acrobat
Shareware
You may try software before purchasing
If you like it, pay for it and continue use
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Software Licenses & Registration
Freeware
Free to users as long as users do not sell it to
others
Copyrighted – but available for free. Pay on honor
system
Public domain software
Copyright-free software
Can modify or sell
legal to copy
Copy-protected software
Internal process prohibits making unauthorized
copies
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Installing & Managing Application
Software
Installing software on a computer
includes moving the software to the hard
disk and properly configuring the
software.
Uninstalling software takes the program
off the hard disk.
Launching software moves the software
to memory from the hard disk.
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Installing & Managing Application
Software
Users can choose Options to identify
how they want a program to run.
Defaults are software settings that are
used by the program unless overridden by
the user.
Quitting or closing down an application
is known as exiting.
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Any Question
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