Lessons Learned
November 6, 2018 Project Manager Workshop
Lessons Learned
Schedules and Status Reports
• Every project needs one:
– From the simplest bridge to a major new
location for planning, design and
construction.
– Gives everyone deadlines that are essential
and aids in claims, schedule changes,
manpower availability and accountability
• Needs to be Review and Commented on:
– Each month
– Marked up and returned to PEF
– If behind, request how they plan to make up
this delay and a revised schedule
– Status reports provide NCDOT with
possible delays, risk and changes, along
with letting the PEF & NCDOT know what to
expect in the next couple of months.
Lessons Learned
Combined Projects
A combined environmental document for multiple projects affects multiple items during design and let, such
as:
– Phase Permit projects with several years difference in letting, at time of submitting the permit for 1 st project or
portion, a minimum of 25% design should be completed on all projects in the NEPA document.
– Historic MOAs for eligible sites and Biological Evaluation (BE) for species on an any portion of the project requires
approval from resource agency (USFS) prior to permitting approval of 1st phase.
– The 404/401 permit needs to be approved prior to obtaining the approved FERC permit
Lessons Learned
Combined Projects
– If an approved NEPA document requires a re-evaluation or consultations for the action (i.e. R/W or Let on any
segment of the project) and the action is subsequently State funded, re-evaluations will be approved by FHWA.
However, consultations will be approved by NCDOT.
Lessons Learned
Railroads:
• How Railroads affects the project should be considered early in the design process as it
relates to each concept or alternative.
• The same considerations of replacing a railroad bridge Preliminary designs should be
considered just as if your were replacing an existing roadway grade separation
– What is the existing vertical clearance
– Coordinate with the Rail Division early in the process to determine anticipated vertical clearance
if road is over railroad, future track needs, existing number of trains per day, speed, etc.
– How will rail traffic be maintained during construction if rail bridge needs replacement?
– How will existing highway traffic be maintained?
• Once you have some viable options then coordinate with Rail Division and their
designer, then Railroad.
Lessons Learned
You are not alone
• Organize a small group
– Define the problem or the situation
– Generate alternative solutions.
– Implemented and followed up on the solution.
USFS
Lessons Learned
You are not Alone
• Issue was to let the community know we heard them
• Initiated a strategic planning session with focus group (NCDOT,
and FHWA) to discuss the issue or issues with the project
• Developed a new process, which is still in developed stage
• Hired a community relations firm
• Had a press conference/release about new the process
– New process involves
• Listening sessions (small groups with facilitators)
• Hired three (3) engineering firms to independently develop up to
three (3) concepts each (total of up to 9)
• NCDOT, City of Raleigh and CAMPO will review and determine
which concepts will be presented at 1st public meeting
• Up to nine (9) concepts will be presented at 1st public meeting with
each concept identifying how the stakeholders values were met
• Refined concepts to alternatives to be presented at 2nd public
meeting
Lessons Learned
