Content Management
Capabilities of NewgenONE
Platform
for Simplified, Secure, and Streamlined Document
Management
Overview
Businesses are generating more content than
ever, driven by a hybrid work culture, stricter
compliance, and the accelerated pace of digital
Trusted by
transformation. Managing this growing volume
of content across teams, systems, and locations global enterprises
adds several layers of complexities to the for smarter
day-to-day operations. Systems often don’t document
communicate, documents are scattered, and
management
manual processes require constant oversight.
Over time, operations slow down, compliance
becomes a concern, and critical insights remain
elusive. These inefficiencies cost time, money,
and trust.
Under the NewgenONE Contextual Content Services platform, the
content management capabilities help simplify these complexities.
It enables effective management of enterprise-wide content, from
origination to disposition. Whether it’s capturing documents,
securely storing them, extracting insights, or facilitating
enterprise-wide collaboration, the NewgenONE platform ensures
your business remains efficient, compliant, and digital-first.
What Hinders Effective
Content Management
Overwhelming volume of unmanaged content, clogging systems
and workflows
Difficulty keeping up with changing regulations
Inefficient systems for locating important business data
Concerns in storing and managing paper-based documents
Hard to find relevant content
Limited access to content
Simplified Content Management
for Modern Enterprises with the
NewgenONE Platform
The NewgenONE platform connects documents and
workflows with context, enabling organizations to
transform content-centric processes into a fully digital
environment. It offers intelligent tools to capture content
from multiple sources, securely store it in a centralized
repository, and ensure accessibility across systems and
processes. With flexible cloud-based access for sharing
content, the platform fosters a connected, collaborative
workspace. Furthermore, it ensures compliance with
regulatory requirements and protects critical data,
helping enterprises minimize risks and operate
confidently.
Core Highlights of NewgenONE’s Content
Management Capabilities
Collaboration: Set expiry time for external content
sharing
Collaborate and edit documents in
Mask sensitive fields in documents and
real time for smooth stakeholder
folders for specific users and groups
engagement
Annotate image documents with
advanced features, including adding
Enterprise Search:
notes, highlighting sections, hiding Find information easily with advanced
content, applying stamps and intuitive search options, including
Initiate Microsoft Teams call directly full-text, index-based, faceted, natural
from the document approval language processing, proximity,
workflows to review documents phrase, fuzzy, and filter-based searches
with autosuggestions
Maintain version control with
auto-versioning, creating new versions Locate any content type, including
with each change and allowing easy documents, records, audio and video
rollback files
Share documents externally using Refine search results dynamically with
protected links for secure access facets based on entities, including
keywords, DataClass, notes,
annotations
Compliance and Security: Discover insights based on Q&A
functionality on individual documents
Segregate the end-user and admin
or a specific set of documents
access with dedicated modules and
special admin privileges Configure multiple searches with
distinct search parameters tailored to
Ensure compliance with certifications,
different user groups
including DoD 5015.2, ISO 15489, ISO
16175, NRAA Oman and NRAA Save and export search results
Singapore in industry-standard formats
for quick access
Secure access with metadata-driven
rights, granular permissions (read,
modify, delete, download, and print),
role-based controls, and
comprehensive privileges for
administrative operations
Protect content with encryption during
both transit and rest levels
Leverage Dynamic Application
Security Testing (DAST) tools, such
as Burp Suite, Accunetix, and
Checkmarx, for runtime
vulnerability checks
Strengthen access control with
two-factor and multi-factor
authentication, including OTP,
CAPTCHA, and biometrics
Integrations and Connectors: Deployment and Storage
Flexibility:
Integrate with platforms, including
SAP, Guidewire, DuckCreek, Salesforce,
Microsoft Ecosystem (MS Word, MS Deploy on private cloud platforms,
Excel, MS PowerPoint, Outlook and such as Amazon AWS, Azure, and
Teams), and Google Drive Google
Customize operations with a flexible Scale operations easily using
framework for tabs, tiles, document, microservices-based architecture for
and folder operations streamlined deployment
Connect with third-party applications Combine on-premises storage and
through REST APIs, microservices, and cloud storage to manage different
Web APIs content types
Store content on AWS, Azure, and
GCP storage services
Document-centric Workflows:
Store infrequently used content with
Streamline document processing with low-cost storage services like Glacier
automated linear workflows for and Deep Glacier
document approval through the
Stream multimedia content through
maker-checker framework
integration with Amazon and Azure
Collaborate and verify documents CDN
collected from different data sources
Define the storage volume with
Centralize business process user-set limits for efficient data
documents on a single, easily management
accessible library
Reporting and Analytics:
Monitor user activity with
configurable user management
dashboards
Create custom dashboards and
widgets for different user personas
Access system reports for detailed
insights into user-related data,
application-related data,
documents, and folders
Generate comprehensive audit
logs to track security, troubleshoot
issues, and monitor performance
Personalization and
Customization:
Personalize workflows, repositories,
searches, and document viewing to
match specific business needs
Configure batch sizes, module
behaviors, and repository settings for a
custom intuitive user experience
Why Choose NewgenONE Platform?
Ensure end-to-end management of enterprise content from digitization and storage
to orchestration and archival
Enhance customer experience through faster and personalized responses by
accessing the right information at the right time
Improve team collaboration and workforce productivity through the delivery of
contextual content beyond the workplace
Integrate with renowned platforms, such as SAP, Salesforce, and Microsoft
Scale and execute cost-effective deployment across cloud, hybrid, or on-premise
Ensure compliance and document security through standardization and robust
document management
Deploy "fit-for-purpose" content services applications as per business needs with
fully customizable workflows and features
Feb 2025
About Newgen
Newgen is a leading provider of an AI-enabled unified
digital transformation platform with native process
automation, content services, and communication
management capabilities. Globally, successful enterprises
rely on Newgen’s industry-recognized, low-code
application platform to develop and deploy complex,
content-driven, and customer-engaging business
applications on the cloud. From onboarding and service
requests to lending and underwriting, and various other
use cases across industries, Newgen unlocks simple with
speed and agility.
For SALES Query
AMERICAS: +1 (202) 800 77 83
CANADA: +1 (202) 800 77 83
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EUROPE: +44 (0) 2036 514805
info@newgensoft.com
www.newgensoft.com
