Tutorial Break Part Ohio-5
Tutorial Break Part Ohio-5
Altering a Shape
2. You may also alter the look of your shape by selecting the shape and clicking the Format tab
(See Figure 42).
3. In the Shape Styles group, scroll through additional styles and click on the desired style to
apply it to the shape (See Figure 42).
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Figure 42 - Altering Shapes
Hyperlinks
You may have an additional document or a great website to enhance your presentation. Adding
hyperlinks into your presentation can allow you to quickly jump to supplemental information while you
are presenting.
Adding a Hyperlink
4. The text you selected will appear in the Text to Display field at the top of the window (See
Figure 44). You can change the text if you would like.
5. Select the location where you want to link to from the Link To column on the left
(See Figure 44).
6. Type the address that you want to link to in the Address field (See Figure 44).
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7. Click OK (See Figure 44). The text that you selected will now hyperlink to the web address.
Note: You can also type the hyperlink out and press enter, and PowerPoint will automatically create
the hyperlink.
3. Select whether you would like to add these settings to the Slides or Notes and Handouts by
selecting the appropriate tab (See Figure 46).
4. Click inside the checkbox to add the Date and Time or Slide Number (See Figure 46).
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5. Type additional information such as the author's name in the Footer box. (See Figure 46).
6. If you would like this information to appear on all slides, click Apply to All
(See Figure 46).
Printing
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(See Error! Reference source not found.).
3. Indicate the number of copies you would like to print (See Error! Reference source not found.).
4. Select the printer (See Error! Reference source not Found)
From the Settings section:
1. Click on Print All Slides. If you do not need to print all slides, you may select another option in
the window (See Figure 48).
2. Click on Full Page Slides to access Print Layout options such as Handouts and Notes Pages (See
Figure 49).
Note: If you select Handouts, choose the amount of slides that should appear on the printed page
from the Handouts box. The 3 Slides option allows for notes to be written on the handout.
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3. Click on Print One Sided to access options to print on both sides of the paper (See
Figure 50).
4. Click on Grayscale to access options to print in grayscale, color, or black & white
Figure 51 - Grayscale
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Introduction
This booklet is the companion the PowerPoint 2016: Transitions & Animations; Timing Your Presentation
workshop. It will explain how to add transitions and animations to presentation slides. Text, graphics,
diagrams, charts, shapes, and other objects placed on your slides can all be animated to draw attention,
emphasize important points, control the flow of information, and add interest to the presentation
during the slideshow. You can rehearse your presentation to make sure that it fits within a certain time
frame. This booklet will also explain how to time your presentation to record the amount of time needed
to present each slide.
This booklet offers step-by-step instructions to creating dynamic presentations using transitions,
animations, and timing. For other functionalities, please refer to the PowerPoint 2016: Intro to
PowerPoint booklet.
Learning Objectives
1. Apply transitions
2. Change the properties of a transition
3. Create one or more animations to a slide
4. Reorder animations
5. Use the animation painter
6. Remove an animation
7. Use the animation pane
8. Time the presentation
Transitions
Transitions are used to control the pace of your presentation and create a better flow between slides.
Rather than simply changing from one slide to the next, you can apply special effects to the slides as
they transition. The steps below explain how to apply transitions to your slides.
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Adding a Slide Transition
3. Select a transition effect from the Transitions to this Slide group (See Figure 1).
4. Select the down-arrow to view all of the available Transitions at once (See Figure 1).
5. Once you select a transition type, click Preview to view the effect on the slide.
Figure 2 - Preview
6. If you would like the same transition for all slides in the presentation, click Apply To All in the
Timing group.
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Changing the Properties of a Transition
Occasionally you may experience the transition speed is too fast or too slow. You may also want to
add sound to a transition effect to enhance your presentation as well as control how the slide advances.
In order to change these settings, follow the steps below:
1. Select the Transitions tab.
2. In the Timing group, click the down-arrow for Sound to add a sound effect for the
a. Click the Preview button as shown in the Preview group as shown in Figure 2, to test
yoursettings.
b. If you would like the same setting for all slides within the presentation, click Apply to All.
c. You can also set how the slide will advance; either by a mouse click or after a certain
amount oftime has elapsed.
4. Select the animation from the drop-down list which offers four types of animation
effects(See Figure 7):
Entrance: Objects can enter the slide via any of the entrance effects, including
Fly In, Dissolve In, Grow & Turn, Swish, and Crawl In (See Figure 7).
Note: If you do not apply an entrance effect, the animated object starts at the position where
you placed it on the slide.
5. Emphasis: This effect draws attention to an object that is already on the slide via any of the
emphasis effects available, including Flash Bulb, Spin, Grow & Shrink, and Color Wave (See
Figure 7).
6. Exit: Objects can leave the slide via any of the exit effects such as Fly Out, Disappear, Spiral
Out, and Sink Down (See Figure 7).
7. Motion Paths: Objects can travel along a track which was created based on predefined
motion paths such as Circle, Funnel, Stairs Down or Wave. The object could also travel along
one of four drawn custom paths: Line, Curve, Freeform, and Scribble (See Error! Reference
source not found.Figure 7).
Note: To see a preview of the animation, select an animation and click the Preview
button on the ribbon.
1) To view additional effects, select either More Entrance Effects, More Emphasis Effects, More Exit
Effects, or More Motion Paths from the bottom of the Add Animations menu
(See Figure 7).
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2) Click the option of your choice to apply that animation effect to the selected object.
3) The Effect Options button may become available (Some effects such as Appear do not have
any effect options). Click the Effect Options button, and change the option if desired.
Note: The effect options will vary depending on which animation is chosen.
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By default, the animation will play upon a mouse click. To make the animation play
automatically when the slide loads, change the Start from On Click to After Previous.
Figure 10 - Duration
c) You can set the animation to play after a certain number of seconds by specifying a delay.
Figure 11 - Delay
d) Once the basic settings are in place, click the Preview button on the left side
of theAnimations ribbon to visualize the animation.
Figure 12 - Preview
e) To create more than one animation for a given object, click the Add Animation button
again and repeat steps 4 through 9. You can, for example, give an object an entrance
effect, an emphasiseffect, and an exit effect. This would let you bring an object onscreen,
draw attention to it, and then have it leave the screen.
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Reordering Animations
After applying a few animations to one or more objects on a slide, you may wish to change their order
sequence.
1. Click the object that has the animations you wish to reorder.
2. Click the number to the left of the object that is representing the effect you wish to move.
3. At the right side of the ribbon, in the Reorder Animation group, click the button of your choice
to Move Earlier or Move Later.
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Figure 15 - Reorder Animation
The Animation Painter makes it easy to copy a complete animation effect from one object to another.
2. Click the Animation Painter button on the ribbon. A small paint brush will appear next to the
cursor.
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3. Click the object where you wish to apply the animation(s). The animations created for the first
object are applied to the second object selected.
Removing an Animation
1. Click the object that has an animation already applied and that you wish to remove.
2. Click the number to the left of the object that is representing the effect you wish to delete.
3. Press the Delete key on the keyboard. This will delete the animation.
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The Animation Pane
You may access additional and more advanced animation options such as timeline, sound, and timing
by enabling the animation pane.
1. From the Animations tab, click the Animation Pane button on the ribbon.
2. In the list in the Animation Pane, click the animation to be adjusted to select it.
3. Click the small drop-down arrow to the right of the selected animation.
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5. Under the Enhancements section, you can add sound and set the object to not dim after the
animation.
Figure 23 – Enhancements
6. Click the Timing tab. From the Timing tab, you may set the animation to repeat and/or rewind
when done playing. The Speed setting can be adjusted as well. Some effects have an additional
Property setting that allows you to control the range of an object's movement. (See Figure 24).
8. Click the Play From button on top of the Animation Pane to see your animation(s) in action.
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Figure 25 - Play From
Note: Click the X in the upper right corner of the Animation Pane, to close it.
A good way to determine how long it will actually take you to do the presentation is to use the
Rehearse Timing tool.
1. On the Slide Show tab, in the Set Up group, click Rehearse Timings. The Rehearsal toolbar
2. appears and the Slide Time box begins timing the presentation.
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The Rehearsal Toolbar
a. While timing your presentation, do one or more of the following on the Rehearsal toolbar:
To move to the next slide, click Next (See Figure 27).
To temporarily stop recording the time, click Pause (See Figure 27).
To restart recording, click the Resume Recording button in the window that appears
(See Figure 28).
To set an exact length of time for a slide to appear, type the length of time in the Slide Time
box.
To restart the recording time for the current slide, click Repeat.
b. After you set the time for the last slide, a message box displays the total time for the
presentation and prompts you to do one of the following:
To keep the recorded slide timings, click Yes.To discard the recorded slide timings, click No.
c. Slide Sorter view appears and displays the time of each slide in your presentation.Advancing
Slides Automatically
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You can set your slides to advance automatically so that you will not have to advance them manually.
1. Select the slide that you would like to apply a timing for.
2. Select the Transitions tab on the ribbon.
3. Within the Timing group, go to the Advance Slide section.
4. Insert a check next to After, and then enter the amount of time that you would like to display
the slide.
Introduction
Adding audio and video to a PowerPoint presentation can be very useful, and can make your
presentation more appealing to your audience. Audio can be added to slides in the form of background
music, sound effects, or recordings. Video can also be added to a slide and played during your
presentation. This is a great way to make your presentation more engaging for your audience.
Once your slideshow is complete, you'll need to present it. This booklet will teach you how to
present.your presentation and explain how to use the presentation tools.
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In PowerPoint 2016, you can insert and playback many different file formats.
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Learning Objectives
Audio
In PowerPoint, you can add audio to your presentation from clipart audio, from a file, or you can record
audio. The instructions below explain how to add audio to your slide show using each of these methods.
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To Insert Audio from a File
1. In Normal view, navigate to the slide that you want to add audio.
2. Click the Insert tab on the Ribbon, and then click the Audio button.
Figure 1 - Ribbon
3. From the drop-down list, within the Media group, select Audio on My PC.
Figure 2 - Audio on My PC
4. The Insert Audio window will appear. Navigate to the location of the audio file.
5. Select the audio file, and then click the Insert button.
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6. The audio file will appear on the slide.
To Record Audio
1. In Normal view, navigate to the slide that you want to add audio.
2. Click the Insert tab on the Ribbon, and then select Audio.
Figure 4 - Ribbon
3. From the drop-down list, within the Media group, select Record Audio.
4. The Recorder will appear. Type a name for the recording in the Name field.
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6. To preview your recording, click the Play button.
Note: If you do not like the recording and want to re-record the audio, select the Record button
again.
7. Once you are done, click OK. The audio file should appear on the slide.
8. If you do not want to keep the recording, click the Cancel button.
a. Play/Pause – Click the play button to play/pause button to play and pause the audio file (See
Figure 10).
b. Timeline – The timeline will advance as the audio plays. Click anywhere on the timeline to go
to a different place in the audio file (See Figure 10).
c. Back – Move back .25 seconds in the audio file (See Figure 10).
d. Forward – Move forward .25 seconds in the file (See Figure 10).
e. Timer – View the time for the audio file (See Figure 10).
f. Volume – Using your mouse, hover over the volume icon to access the slider. Scroll up to
increase the volume. Scroll down to decrease the volume. Click the volume icon to
Mute/Unmute the audio file (See Figure 10).
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Figure 10 - Audio File
1. Navigate to the slide that contains the audio that you would like to delete.
2. Select the audio file icon.
3. Press the Delete or Backspace key on your keyboard.
Moving an Audio File
1) Navigate to the slide that contains the audio that you would like to move.
2) Click and drag the audio file to the desired location.
Playing Background Music Across all Slides
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Editing Audio
Sometimes you may need to make changes to your audio file. The following instructions explain
how to edit the audio file.
4. The Trim Audio window will appear. Click and drag the green handle to set the
start time (See Figure 13).
5. Click and drag the red handle to set the end time (See Figure 13).
6. Click the Play button to preview the changes (See Figure 13).
7. If necessary, adjust the handles again. Once you are done, click OK (See Figure 13).
Note: You can also adjust the start or end time by selecting the green or red handles, and then
clicking the Previous Frame or Next Frame buttons.
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To add a Fade In and Fade Out:
Audio Options
Additional options that control how your audio file will play are found on the Playback tab, in the
Audio Options group.
1. Volume – Adjust the volume for the audio file (See Figure 16).
2. Start – Controls whether the audio file starts when you click the mouse, or
automatically (See Figure 16).
3. Play Across Slide – Select the checkbox to play the audio file across all slides (See Figure
16).
4. Loop until Stopped – Select the checkbox to replay the audio file until stopped (See
Figure 16Error! Reference source not found.).
5. Hide During Show – Select the checkbox to hide the audio file icon while the slide
show is playing (See Figure 16).
6. Rewind after Playing – Select this checkbox to return the audio file to the beginning
when it is finished playing (See Figure 16).
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Figure 16 - Audio Options
Once an audio file has been added to your slide, you can format it to make it look more
presentable.
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Video
PowerPoint allows you to insert a video on to a slide and play it during your presentation. You
can edit the video within PowerPoint using the trim feature, and the fade in/fade out feature.
You can also format the appearance of the video.
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The video will be added to the slide. Click and drag the sizing handles to resize the video.
If you choose to inserting an online video, you have the choice to select a video from YouTube
or you can insert an embed code. You may also choose to insert a hyperlink to the video. For
more information on how to insert a hyperlink, see the booklet PowerPoint 2016: Intro to
PowerPoint, located on the UITS Documentation Center
Previewing a Video
1. Play/Pause – Click the Play/Pause button to preview the video (See Figure 22).
2. Timeline – To go directly to a specific part of the video, click anywhere on the
timeline (See Figure 22).
3. Back – Move back .25 seconds (See Figure 22).
4. Forward – Move forward .25 seconds (See Figure 22).
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5. Volume – Using your mouse, hover over the volume icon to access the slider. Scroll
up to increase the volume. Scroll down to decrease the volume. Click the volume
icon to Mute/Unmute the video (See Figure 22).
Deleting a Video
1. Navigate to the slide that contains the video that you would like to move.
2. Click and drag the video to the desired location.
Editing a Video
Sometimes you may need to make changes to your video file. The following instructions explain
how to edit a video file from your computer:
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To Trim a Video
2. Click the Playback tab on the Ribbon and select the Trim Video option in the Editing
group.
3. The Trim Video window will appear. Use the green handle to set the start time (See Figure 24).
4. Use the red handle to set the end time (See Figure 24).
5. Click Play to preview the video (See Figure 24).
6. Click OK when you are done trimming the video (See Figure 24).
Note: You can also adjust the start or end time by clicking the up or down arrows in the Start
Time or End Time fields (See Figure 24).
Note: You cannot edit video files that you acquire online.
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To Add a Fade In and Fade Out
1. Select the video that you would like to apply fading to.
Click the Playback tab on the Ribbon, and go to the Fade Duration section.
2. To adjust the Fade In or Fade Out, either type in the desired time, or use the up and
down arrow keys.
Video Options
Additional options that control how your video will play are found on the Playback tab, in the
Audio Options group. Volume – Change the volume for the video (See Figure 25).
1. Start – Control whether you want the video to start automatically or when you
click your mouse (See Figure 25).
2. Play Full Screen – The video will fill your entire screen while playing (See Figure 25).
3. Hide While Not Playing – When the video is not playing, it will be hidden (See Figure 25).
4. Loop until Stopped – The video will replay until it’s stopped (See Figure 25).
5. Rewind after Playing – When the video has finished playing, it will return to the
beginning (See Figure 25).
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5. The style will be applied to your video (See Figure 26).
PowerPoint has several options to choose from to set up your slide show.
1. Select the Slide Show tab on the ribbon (See Figure 27).
2. Click Set Up Slide Show in the Set Up group (See Figure 27).
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Hiding a Slide
If there is a slide that you do not want to show during the Slide Show, PowerPoint offers the
option to hide a slide.
2. Click From Beginning to begin the presentation from the first slide or click From
Current Slide to begin the presentation from the slide which currently appears in
the Slide Preview pane (See Figure 30).
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Figure 30 - Start Slideshow
3. You can advance to the next slide by pressing Enter, the Spacebar, or by clicking the
left mouse button. You will also notice left and right arrows in the bottom-left
corner of theslide. Clicking one of these arrows will advance the presentation to the
next slide or theprevious slide.
4. Pressing the Escape (Esc) key will end your presentation and return you back to
Presentation Tools
PowerPoint provides tools that are available for use while presenting your slide show.
Once in Slide Show view, icons will appear in the bottom-left corner of your screen (see Figure
37).
Back - Select the Back button to move to the Previous slide in the slide show.
Forward - Select the Forward button to move to the Next slide in the slide show.
Pen Tools - Use the pen tools to make notations on your slides.
See All Slides - To jump to a specific slide, select the See All Slides icon, and then select
the slide that you would like to go to next.
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Zoom - Select the Zoom icon to zoom in on a specific area of the slide.
Black or unblack slide - Allows you to black out a slide during your presentation.
More - Select the More button for additional features available in PowerPoint. Select the
More icon to access the taskbar on your computer. Having the ability to access the taskbar
while in slide show view, will allow you to access the Internet or other files or programs
during your presentation. Follow the instructions below to access the taskbar.
Pen Tool
More
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Figure 33 - More Menu: Show Taskbar
You can also white out your screen during your presentation.
Note: You can also access any of the presenting tools mentioned above, by right-clicking
anywhere on the screen during your slideshow.
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