India‟s First HR Company Listed on NSE - Emerge

User Manual for ApHusys Employee Role

 TABLE OF CONTENTS

Preface – About This Manual .................................................................................................................................. 5

Over-view of Modules: - ........................................................................................................................................... 5

Login Details: - ......................................................................................................................................................... 7

Dashboard: -............................................................................................................................................................. 8

1. Employee Data: - ................................................................................................................................................ 11

Action ..................................................................................................................................................................... 11

1.1 My data: ........................................................................................................................................................... 11

1.2 Personal Details Update: .................................................................................................................................. 13

1.3 Helpdesk: .......................................................................................................................................................... 14

Report..................................................................................................................................................................... 15

1.4 Company policy ................................................................................................................................................ 15

2. Attendance and Leave: -..................................................................................................................................... 15

Action ..................................................................................................................................................................... 16

2.1 Punch In & Out: ............................................................................................................................................... 16

2.2 Leave Request: ................................................................................................................................................. 17

2.3 Encashment Request: ....................................................................................................................................... 19

Report..................................................................................................................................................................... 20

2.4 Leave Balance:.................................................................................................................................................. 20

2.5 Leaves Summary: ............................................................................................................................................. 21

2.6 Attendance Analysis: ........................................................................................................................................ 22

2.7 Leaves Taken:................................................................................................................................................... 17

2.8 Holidays: ........................................................................................................................................................... 24

3. Payroll Management: -....................................................................................................................................... 25

Action ..................................................................................................................................................................... 25

3.1 Pay slip: ............................................................................................................................................................ 25

3.2 Pay slips Archive: ............................................................................................................................................. 26

3.3 Investment Declaration: ................................................................................................................................... 27

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4. Claims: - ............................................................................................................................................................. 29

Action ..................................................................................................................................................................... 29

4.1 Expenses & Reimbursements: .......................................................................................................................... 29

4.2 Loans & Advances:........................................................................................................................................... 30

5. Performance management: - .............................................................................................................................. 31

Action ..................................................................................................................................................................... 31

5.1 Employee Assessments: .................................................................................................................................... 31

6. Projects and Timesheets: - ................................................................................................................................. 32

Action ..................................................................................................................................................................... 32

6.1 Projects: ............................................................................................................................................................ 32

6.2 Timesheets: ....................................................................................................................................................... 34

7. Training: - .......................................................................................................................................................... 35

Action ..................................................................................................................................................................... 35

7.1Training Courses: .............................................................................................................................................. 35

7.2 Training Registrations: .................................................................................................................................... 36

8. Communication: -............................................................................................................................................... 37

Action ..................................................................................................................................................................... 37

8.1 Inbox:................................................................................................................................................................ 37

8.2 To: Me: ............................................................................................................................................................. 38

8.3 To-do: ............................................................................................................................................................... 39

8.4 Archive: ............................................................................................................................................................ 39

8.5 My Calendar: - ................................................................................................................................................. 40

8.6 Join a group ...................................................................................................................................................... 42

ApHusys Mobile Application ................................................................................................................................. 44

General FAQs......................................................................................................................................................... 62

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ABOUT APHUSYS
ApHusys is an application for human capital management (HCM) which includes
strategic talent management, payroll, travel and expense, leave management, employee
self-service and data security

ApHusys is designed for enterprises to manage complex and dynamic business

environments. It provides the customers highly adaptable, accessible and reliable
applications to manage critical business functions that enable them to optimize their
human capital resources. It provides instant access to your employees and your HR
Department‟s users, providing comprehensive personalized information they need, to
make fast, informed decisions. Information is delivered anytime, anywhere to any web
browser. This is the only tool you will ever need for collaborating with your team in your
company which will help you improve the most important resource of a company.

ApHusys comes as a complete suite that works from Recruitment to Retirement

and is also available as individual modules. ApHusys products keep growing in capabilities
and breadth of offering along with the requirements of our clients as we continually build
new features with growing market feedback.

ApHusys is an easy to use application for HR capital management. It provides the

customers highly adaptable, accessible, configurable and reliable applications to manage
critical business functions that enable them to optimize their human capital resources.
ApHusys is an integrated HR information system that would reduce the time and effort
required for the HR functions of an organization.
ApHusys is open source cloud-based technology offering. And it is easy to use HR
software that is available on a simple pay-per-use subscription model. Suitable for
midsized to large organizations, all employees, managers and HR administrators are
always in sync with the information necessary to drive your HR goals. It is available on
subscription basis.
ApHusys is available in different module packages based on the subscription.

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 Preface – About This Manual

This manual is intended for new users and the goal of this document is to give a broad
overview of the main functions & features on Employee Perspective web interface and
some basic instructions on usage and the User should have a minimum knowledge on
usage of computer and able to access the web interface.

Every effort has been made to ensure that this document is an accurate
representation of the functionality of ApHusys on Employee Perspective. As with every
software application, development continues after the documentation has gone live so
small inconsistencies may occur and Husys reserves the right to revise the document
and to make changes without notice. We would appreciate any feedback on this
manual.

Send us the feedback via email to aphusyssupport@husys.net

Getting Started

To start using the application, Organization need to be registered with the ApHusys.
Based on the package opted by the organization the modules do vary, and the settings
will be configured based on their company policies & general information in the instance.

Over-view of Modules: -

You will be able to access on the complete employee management like employee data,
attendance & leave, Payslips, Claims, Communication, Projects & Timesheets,
Performance Management System and Training.

Based upon the subscription, the following modules would be seen in their privileged
logins.

1. Employee Data
2. Attendance and Leave
3. Payroll
4. Claims

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 5. Communication
6. Project and Time sheets
7. Performance Management
8. Training
9. Recruitment

First time access to ApHusys: -

Any individual will be able to use ApHusys by entering the company specific URL followed
by “aphusys.com”. By entering the instance name user will be able to view their
company specific instance along with their company logo.
You need to use the latest version browser (Safari, Chrome, Firefox etc.,) to get all the
elements.
You need to enable the popups in the browser get download/ view all the reports from
the system, as seen in the below screen.

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Login Details: -

You will be able to see the login screen after entering the company specific URL.

You will be able to see the login screen after entering the company specific instance
name. He/she will be able to login with the login credentials which were shared by your
HR representative. Enter the username, password and captacha as shown in the above
screen shot.

Reset Password: -
You can reset the Password in two ways
a. Reset Password link on login screen
b. Change Password option after logging into instance.

a. Reset Password link from login screen

You will be able to reset the password using the reset password option from the login
screen. You will get the link to your email id which is provided while configuring the
employee record in the instance. As seen in the below screen shot, after entering the
Email id/Username you will get an email reset link to your respective registered mail
login id.

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b. Sign out and Change Password option after logging in the instance

As shown in above screen shot. After logging In, employee can change the password at
any time using change password option which can be accessible by clicking on profile
picture of the employee from the top right corner of the screen.
You can successfully get out of the application using the Sign out option, which is
displayed down of the change password option and can be accessible by clicking on the
profile picture of the employee from the top right corner as shown in the above screen.
After entering the login credentials, Employee will be able to view the features and
modules based on the access provided by the HR Manager. All the modules will vary
based on the configuration and employee will be able to view the dashboard after
successful login.

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Dashboard: -

Employee will be able to see their own dashboard after successful login as seen in the
below screen, where they can add new applets to dashboard and can also change the
layout of the dashboard.

By default, every employee will be able to see the “Your feed, Calendar, Alerts &
Notifications”. In your feed, you will be able to see all the messages which are sent
/received by fellow employees.
My Tasks will make the employee to see the all their created tasks.

Calendar will display all the events which are planned in the organizer and can be
accessible from the dashboard to view the events or edit the event.
Notification will display all the Upcoming, Birthdays & Upcoming Anniversaries within the
organization.
Alerts like Paid expense, refused expenses, approved loans/ rejected loans, approved
leaves & refused leaves.

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Advanced search:
Employee can add any module to dashboard using the “Add to Dashboard” from the
advanced search as seen in the below screen shot.

Employee will be able to perform the operations like leave request, checking payslip,
applying for reimbursements & filling the timesheets for the respective projects. The
document follows in detailed features and options which can be performed in ApHusys.

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1. Employee Data: -

Action

1.1 My data:

Path: - Employee data -> Action -> My Data

Employee will be able to view their own data from the my data option from the HRIS
menu options. Details like Employee code, Gender, Reporting Manager, Designation,
Department, Public information, Personal information, Accounts information,
Achievements, Educational information, Experience, Documents, Skills & Form – 16s as
shown in the below screen.

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Information like Public information details like Join date, State, Country, Work Location
etc., Personal information contains your marital information, Birth details, Health,
identity, hobbies, & languages known. In general, my-data consists of the entire details
where Employee can view their own information.

All the details related to bank information can be viewed from the “Accounts Info” sub
tab where Employee PF, Bank account number, Employees State Insurance Corporation
(ESIC) details & medical Insurance details.

Details related to their achievements, Educational details, Experience, Documents &

Skills can be viewed from their login once the HR feeds the data from their login or if

Employee uses the personal details update (request) (will be explained in 1.2 section)
option and HR approves the details, once the personal details update (request) is
approved the details will be updated and can be viewed in My Data screen. There are
different types of views like Kanban view, Form view, List view.

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1.2 Personal Details Update:

Path: - Employee data -> Action -> Personal details update

User will be able to send a personal detail update request right from their login using
“Personal Details Update” screen. In personal details update employee will be able to
update the details like Personal Info, Achievements, Educational Qualifications,
Experience, and Documents & Skills. Employee can create a request using the “Create”
button in personal details update screen, as seen in the below screen shot.

Employee will be able to see the status of the requests in stage wise after submitting it
to their HR Manager. After filling the required details, like Personal Info, Achievements,
Educational Qualifications, Experience, Documents & Skills upon saving the record will be
in “drafted” stage and employee can edit it later before submission.

“Request for Update” button allows employee to submit the request to their HR Manager
for an update on their details and the status will change it to “Submitted” stage. If the
HR Manager Accepts/ Rejects the request employee will be able to check the notification
in Alerts from the dashboard, employee can access the personal details update directly
from the dashboard or else employee can check the stage by choosing the specific record
from the personal details update option from their login. If it is accepted by the
HR manager, all the changes will take place in employee data and they can view it from

“My Data” option from their login.

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1.3 Helpdesk:

Path: - Employee data -> Action -> Help Desk

Employee can raise a request to their HR department whenever there is a query related
to their employment without approaching to HR Manager in person using the HR
Helpdesk feature. Employee will be able to raise tickets using the “Create” button after
entering the HR Helpdesk, as seen in the below screen.

Enter the short description of the query in the “Subject” field and choose a “Topic”
related to the query from the list; select the priority of ticket from the predefined list in
the field “Priority” so that HR Manager will respond to the ticket based on the priority.
Use the description field, to enter the description of the query.

Initially upon saving the ticket or request will be in “Draft” stage. Using “Submit” option
employee will be able to send the query to HR Manager. Once the HR Manager assigns
the query to any employee the stage will change to “Assigned” stage.
Employee will be able to see the solution to the query once the assigned employee
responds. Based on the response employee can give their feedback or reply by using
“Feedback” option or if your query is resolved you can enter the “Complete” option. The
HR manager can view all the details while the query is being answered or resolved.

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Report

1.4 Company policy

Path: - Employee data -> Reports -> Company Policy

You will be able to view your own company policies from this section. Policies will be
listed once the HR administrator uploads them. You can select the record from the list to
be downloaded to the local storage and view them, as seen in the below screen shot.

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2. Attendance and Leave: -

Action

2.1 Punch In & Out:

Path: - Attendance and Leave -> Action -> Punch In & Out
You will be able to view your entire punch in & out details from the “Punch In & out”
menu. You will be able to Punch In & Out using the digital imprint which is on the top
right corner where you will be able to Punch in and out, system will capture the exact
time and date of punch in and out.
You will be able to see the punch in and out records of current day which will be by
default, by removing the filter in search bar you can find all the details of the punch in
and out information. If you punch in or out from mobile application with GPS enabled in
the device system can capture the exact location with longitude and latitude details as
seen in the below screen.
You can use the Filters and Group By options to view the data with desired filters. You
can view the data by month, location & Employee wise using the filter option as seen in
the below screen.

You can also add it to dashboard with desired filters and options selected in the
application, so that you can view the details right after login.

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2.2 Leave Request:

Path: - Attendance and Leave -> Action -> Leave Request

You will be able to apply for leave using the leave request, after entering into the leave
request you will be able to find a calendar view by default where you can select the date
to apply a leave and you will be able to view the “Create Leave Request” page. As seen
in the below screen.

You will be able to view the data in list, calendar & form view, by default the calendar
view is selected and the leave records can be viewed. Using filters & Group By options,
you can view the leave records as required. Using the “Add to Dashboard” option you
can add the applet to the dashboard.

After selecting a date “Create Leave Request” will be displayed. The employee can enter
the subject or short description for the leave request; select the “Leave Name” from the
list as assigned by the HR admin, in this list the employee can view the leave name and
number of leaves used (availed) & total number of leaves allocated to the employee; by
selecting “Start Date” and “End Date” and part of day “First and Second Half” the
“Duration” of leave being applied will be displayed as number of days; In the “Application

Reason” the employee can enter the description or body of leave request.

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Upon saving the record will be in drafted stage so employee can change the course of
leave duration at any point of time. Once the details are filled and saved, employee can
send or submit the leave request by clicking on “Submit to Manager” button for the
manager‟s approval and notification will be sent to the employee and manager. Based
on the action of performed by the manager on the leave request, the status of the
request can be viewed. After submitting it will be in “To Approve” stage. If manager
accepts, it will be in “Approved” stage or if manger rejects, it will be in “Rejected” stage.
After the leave gets withdrawn from the employee and approved by the HR it will be in
withdrawal stage. The employee can withdraw the leave request which is in “To Approve”
state by clicking on “Cancel” button, the request status will be changed to “To Submit” or
draft state. The employee can withdraw the “Approved” status leave request by clicking
on “Withdraw” button.

Employee can view all the leave records as per requirement from leave request screen
by using Advanced Search and filter option or from Reports.

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2.3 Encashment Request:

Path: - Attendance and Leave -> Action -> Encashment Request

Encashment request provides you the feasibility to encase the leaves using “Encashment
Request” screen. All the encashment request details can be viewed in the list view where
you can find the status of the request before entering the details. As shown in the below
screen.

Employee will be able to create or raise a request using the “Create” option; select the
“Leave Name” and “Encashment Days” to be encased; enter internal note if required in
“Encashment” field; enter details if required in “Remarks” field, click on “Save” option to
save the record and click on “Submit to Manager” button to submit the request for
manager‟s approval, the status of the ticket will be changed based on the action
performed by the manager of approve / refuse. Once the request is approved,
encashment will be considered for payroll.

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Report

2.4 Leave Balance:

Path: - Attendance and Leave -> Report -> Leave balance

Employee can view all the leave related details which are accrued, elapsed, carry forward
& net balance etc., from “Leave Balance” screen. You can view the details in graphical
representation like table, bar, line & pie chat. As shown in the below screen.

You can also download all the leave details in an excel format as a report. Employee can
view the details by using filter and Advanced Search option as required.

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2.5 Leaves Summary:

Path: - Attendance and Leave -> Report -> Leaves Summary

Leave Summary details consists of all the leaves & accrued leaves which are taken by
the employee, leaves will be listed by leave type which taken by the employee.
Employee can also view the data in a desired manner using the filters and group-by
options in Advanced Search. The details of leaves taken and allocated to the employees
can viewed as shown in the below screenshot.

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2.6 Attendance Analysis:

Path: - Attendance and Leave -> Report -> Attendance Analysis

Employee will be able to see all the attendance details from the time of actual joining.
You will be able to see the report in line, bar, table & pie chart. You will be able to view
the data based on the options by month wise (Day, week, month, quarter, year),
department, location last updated by, employee code, sheet etc., filters as shown in the
below screenshot.

You can also download the report with desired options which are mentioned earlier; also

you can select the heat map to be displayed in the reports. You can also add to the

dashboard using the advanced search with desired filters and group by options and save

the options.

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2.7 Leaves Taken:

Path: - Attendance and Leave -> Report -> Leaves Taken

Employee will be able to view/ download a report on the leaves which are taken.
Employee can choose the report by day, weekly, monthly, quarterly & yearly by
choosing a specific date while downloading or printing it. Using “add an item” will be
able to select the employee name and print or download the report. You can also export
the file to excel format also. As seen in the below screenshot.

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2.8 Holidays:

Path: - Attendance and Leave -> Report -> Holidays

Employee can view all the list of holidays once the holidays list is been uploaded by the
HR administrator. After configuring the list will display in this section as seen in the
below screenshot.

The employee can view the holiday‟s list by using “ApHusys Mobile Application” from
Android phone.

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3. Payroll Management: -

Action

3.1 Pay slip:

Path: - Payroll -> Action -> Payslip

Employee will be able to access their payslip from the “Payslip” screen, the pay slips will
be listed monthly in a list view. By choosing a record employee will be able to see an
abstract payslip for a respective month. As seen in the below screen.

The employee will be able to view the net salary, any loans and advances, gross salary &
tax related information. The detailed pay slip information can be downloaded in pdf
format by selecting “Print -> Download pdf” or can view payslip by selecting the “Print

-> Payslip preview” option (Pop-up‟s need to be enabled in the browser to view the Pay
slip).
Employee can also view their tax related information from the system by selecting the
“Tax Statement” option from the respective payslip. As seen in the above screen.

Employee can also get the detailed report using the “Tax Statement” option and
download and view the report in pdf format.

The employee can view and print their payslip by using “ApHusys Mobile Application”
from Android phone.

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3.2 Pay slips Archive:

Path: - Payroll -> Action -> Payslip Archive

In Payslip Archive, employee will be able to view & store old Pay slips once the HR
Manager uploads the payslip information, employee can have the access of the uploaded
payslip from their respective login.
employee will be able to see the information as seen in the below screenshot.

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3.3 Investment Declaration:

Path: - Payroll -> Action -> Investment Declaration

Employee can enter their investment declarations from their login once the HR Manager
enables the eligibility to declare investments. Employee can create an investment
declaration by financial year, Tax Regime selection based on tax regime selection the tax
deduction type options will appear in the respective operations. Declaration information
with proofs attachment can be entered like Investment Declarations, Previous Income,
Other Income, Loans & Rent paid.

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You can choose the declaration type from the list and attach any documents/proofs
related to the declaration. Similarly, the previous income declaration also has the details
related to section 80C etc., You can also create and maintain the details related to rent
paid and attach if there are any proofs and declare it.

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4. Claims: -

Action

4.1 Expenses & Reimbursements:

Path: - Claims -> Action -> Expenses and Reimbursements

Employee can create any additional expenses and reimbursements in the claims section
from their login; click on “Create” button; enter the subject or short description in the
“Description” field; select the “Date”; choose to send request for approval to either “HR

Manager” or “Reporting Manager”; select the “Item”, “Expense Date”, “Expense Note”,
“Reference”, enter “Unit Price” and “Quantities”, employee can add multiple line of items
by clicking on “Add an Item”; employee can enter the details in “Notes” field after filling
the details, click on “Save”; employee can attach / upload the attachment or proof of
bills or receipts of any format by clicking on “Attachments -> Add” option; click on
“Submit to HR Manager” (if selected “Send to HR Manager” field in the request) or on
“Submit to Reporting Manager” button (if selected “Send to Reporting Manager” field in
the request); the changes can be made in the request if it is in “New” or “Draft” state,
before sending for approval.

Employee can view the status of the request based on the action of approve / refuse
performed by the HR Manager or Reporting Manager.
The Expenses & Reimbursement request can also be created with multiple attachments
option and sent for approval or can be viewed by using “ApHusys Mobile Application”
from Android phone.

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4.2 Loans & Advances:

Path: - Claims -> Action -> Loans and Advances

Employee can create the loans/ advances request by clicking “Create” button; enter

Loan/Advance Name; select either “Send to Reporting Manager and HR Manager” or

“Send to HR Manager” for approval, if selected “Send to Reporting Manager and HR

Manager”, then the request first will go to Reporting Manager for approval and once
approved by Reporting Manager then goes to HR Manager for approval; select “Type”
either “Loan” or “Advance”; enter “Loan/Advance Amount”, click on “Save” button, the
request will be in “Draft” status and employee can make the changes if required in draft
state only before sending the request for the approval; Employee can also add any
attachments related to the loan/ advance; click on “Send to Reporting Manager and HR

Manager” button if selected in “Send to” field while creating the request. Employee can
view the status of the loans / advances based on the action performed by the Reporting
Manager / HR Manager.

Once the loan/ advance is approved employee can view the approval date with EMI
amount information (applicable only for Loan request).

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5. Performance Management: -

Action

5.1 Employee Assessments:

Path: - Performance management -> Action -> Employee Assessments

Click to open on “Employee Assessment” form assigned by the manager, employee can
view Employee Name, Employee Code, Name of the Manager and other related
information; click on “Edit” button; select on line item under Goals Ratings” table, small
window displays; select the required rating from “Self-Ratings” predefined set of rating
list (options) and click on “Save” button, follow the same steps for all goals in the list;
select question listed under “Self-Assessment Questions” table under “Employee
Assessment” tab and the questions can be descriptive, choose yes or no, choose
appropriate option from two or four provided options; once filled the required details,
click on “Save”, click on “Send to Manager” button for manager‟s review; changes can be
in the form if required before sending to the manager for review; status of the employee
assessment form can be seen in the list view mode; employee can attach file in any
format by clicking on “Attachments -> Add” button, below is the screenshot for
reference.

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 6. Projects and Timesheets: -

Action

6.1 Projects:

Path: - Projects and Timesheets -> Action -> Projects

Employee can check for the assigned project by the respective manager.

In the
project assigned, employee can check the project team members who are part of the
same project, and project related details.

Employee can create the task in the “Projects” screen by clicking on “Edit -> Task

Allocation (tab) -> Tasks (table)” click “Add an item” option, “Create: Tasks” window is
displayed;

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In the “Create: Task” screen for task creation, employee can add work summary of each
task and time spent on the same, as shown in the below screen.

Enter task summary/name in “Task Summary” field, select “Start Date” and “End Date”,
enter “Task Progress” in percentage, select the “Task Category” from the predefined list,
enter task description in “Description” field, enter “Extra Info”, “Comments” if any; click
“Add an item” under “Work Summary” table, enter “Work Summary”, “Time Spent”,
select “Date and Time”, click on “Save” button in “Tasks” screen after entering the
required details; click on “Save” button in “Projects” screen.

The number of hours: minutes entered in the field “Time Spent” in Tasks screen -> Work

Summary table, will be reflected in the “Timesheet” screen -> “Total Timesheet” column.

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6.2 Timesheets:

Path: - Projects and Timesheets -> Action -> Timesheets

To start filling the time sheets, select the time period (from and to), click on “Save”
button. Employee can view the information of total attendance and total timesheets
(hours) and difference based on the Punch In/Out from and Time Spent data displayed
automatically based on the data entered or is available in the application of the
respective employee.

Click on “Create” button, select “Timesheet Period”, “from” and “to” dates, click on

“Save” button.

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7. Training: -

Action

7.1 Training Courses:

Path: - Training -> Action -> Training courses

All the Training courses listed in the training courses will be visible in the training
courses. Employee will be able to view all the courses listed in the training courses with
faculty name, objectives & reference materials if any, as seen in the below screen shot.

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7.2 Training Registrations:

Path: - Training-> Action -> Training Registrations

Employees will be able to see the training courses once the HR Manager nominates them
for the respective training course. Using the training registrations, employee can choose
to accept or reject the invitations, as shown in the below screen shot.

After Confirming, employee will be able to choose to attend the training or reject/ cancel
the invitation. After confirming employee can also provide the feedback related to the
training session.
Employee will be able to communicate using the Communication module, you will be able
to view the complete communicating details performed with in the organization with you.
You will also be able to view any news or articles published by your HR administrator.
You can also create groups and add people for group communication. Employee can also
mark events using the organizer and plan accordingly.

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8. Communication: -

Action

8.1 Inbox:

Path: - Communication -> Action -> Inbox

Employee will be able to see all the communications which were sent by the employee
and others. Employee can wish to send reply directly to any post using the reply option.
Employee can like or unlike the message, mark as To-Do list for saving it later & done
option to list in Archive section. As seen in the below screenshot.

Employee can also follow fellow members from inbox to get the any updates whenever

they post, they can also search any post using the advanced search option on the top

right corner as seen in the screen shot, employee can also join groups from the

Suggested Groups on the right side of the screen to join any group within the

organization.

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8.2 To: Me:

Path: - Communication -> Action -> To Me

Employees will be able to view their personal messages listed in To: Me section, they can
find all the messages which are sent by fellow employees or who are following them and
they can also reply from this section. Employee can like or unlike the message & mark as
To-Do list for saving it later. Employee can also join groups from the Suggested Groups
on the right side of the screen to join any group within the organization as seen in the
below screen.

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8.3 To-do:

Path: - Communication -> Action -> to do

Employee will be able to view all the marked To-do list in the inbox or any message in
the feed, they will also be able to reply them. They can like or unlike the message &
unmark from To-Do list for deleting the message. They can also join groups from the
suggested groups on the left to join any group within the organization.

8.4 Archive:

Path: - Communication -> Action -> Archive

Employee will be able to see the messages are in archive from the inbox or in to me
section, they can also move any messages listed in archive to Inbox again, as seen in
the below screenshot.

Employee can like or unlike the message & mark as To-Do, they can also join groups
from the suggested Groups on the left to join any group within the organization.

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8.5 My Calendar: -

Path: - Communication -> Action -> My calendar

Employee will be able arrange all the schedules from the “My Calendar” screen where
they can plan their works accordingly.
All the planned events can be also visible from the dashboard in the “My Calendar”
applet and the notification displays on the mobile application dashboard if reminder is
set. Employees can view all scheduled events in the list view or form or Gantt view, in
Gantt view schedules will be displayed in the graphical representation. Employee can
also use the “Advanced Search” option for a specific record from the filters on the top
right corner.

Click on “Create” button in the list view or select the date in the calendar view; enter
“Meeting Subject”, select the “Attendees” from the list of employees, In “Meeting
Details” tab, select “Start Date” and “End Date”, check the checkbox “All Day” if the
meeting or event schedule is for full day; select or create the “Tags” from predefined
list; set or create the “Reminders” from the predefined list to receive the reminder
notifications in the application; enter the “Location”, go to “Options” tab.

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In My Calendar -> Options (tab); check the checkbox “Recurrence” if the event or
meeting is repetitive for specific time; enter the number of times the meeting of event is
repeated “Repeat Every” and select repeating period as month, week or day from
predefined list; select “Until” either the number of repetitions or until (by entering date
till event or meeting to be repeated) from the list, select “Day of Month” on which date
or which day of the month the event or meeting to be held; select “Privacy” either public
or private; select “Show Time as” either busy or free, once filling the required details
click on “Save” button.

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8.6 Join a group

Path: - Communication -> Action -> Join a group -> whole company
Employee can send or post the any message with attachment to all employees in the
organization using the whole company option. By default, all employees can access this
group. Employee can also perform the operation like reply, like or unlike, mark as To-do
list, archive, & move to inbox for the shared or posted messages, as seen in the below
screenshot.

Employee can also search for any specific message using the advanced search on the top
right corner and follow any groups which are listed on the left panel.
Employee can have a group communication in ApHusys from the Join a group section, by
default all the groups which are existed in the organization will be displayed in this
section. Employee can create groups and add fellow employees or follow an existing
group and have a group communication with them.

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Employee can also have the privacy settings or authorized group name and can also
restrict who can post like everyone or authenticated partners or followers only, as seen
in the above screen.

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ApHusys Mobile Application

Employees can log onto the application from their mobiles by installing the ApHusys
mobile Application from the play store.

Steps to access the Mobile app:

Search for 'ApHusys Mobile' in the Play Store Just install the app in your mobile and
open it then you will see a login screen you can login with the instance name,
Username and Password and click on sign in option.

Steps to install and access the mobile application:

Install and download the Mobile application

1. Mobile Application Downloading

Log into your Google Play store and Search for 'Husys HR'

Download the mobile app from the Google Play Store

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Scan the Below QR code screenshot to download the mobile app from android phone or
click on the given link below to download the mobile app from Google play store and
select install.

https://play.google.com/store/apps/details?id=com.husys.ApHusys.ap_husys

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1.2. Mobile Application Downloading from IOS App store (IOS)

Log into your IOS App store and Search for 'Husys HR'

Download the mobile app from the IOS Store

Scan the Below QR code screenshot to download the mobile app from IOS
phone or click on the given link below to download the mobile app from IOS
store and click on install.

OR
https://apps.apple.com/in/app/husys-hr/id1517348380

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Employee Login

2. Enter your login credentials

You will need to use the same Company URL, Username, and Password you use to
login through the web application. Instance name would be the same as a web URL.

Note:
1. In the place Company URL you need to enter your ApHusys specific company
complete URL as per your web ApHusys application.

Example: demo.aphusys.com

2. Username: demo user (Please use the same username which you have used to
login to the web application).

3. Password: demo12345 (Please use the same password which you have used to
login to the web application)

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3. Menus List

By clicking on the left side panel employee is

Able to view the modules list.

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4. Dashboard

From Dashboard, a user can Punch in and Punch out through the mobile app by clicking
on the Punch in/out icon and they can view the To Approve leave request records.

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5. Attendance

Users can view the attendance logs by selecting the Attendance menu; they will be able to view all the

log details and can apply different filters to view the required data.

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6. Leave

Users can apply for a leave request, check leave balance and all leave records.

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7. View Leave Balance

Users can view the leave balance by selecting the View Balance option and they can

view leave balance information of Opening, Availed, Accrued, and Remaining balance.

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8. Pay slips

1. Users can view their all-months‟ payslips with TDS summary, Gross Salary, Total
Deductions and Net Pay.
2. They can view and download their Payslips and respective month Tax Statement in pdf
format.

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9. Investment Declaration
1. Users can be able to create the Investment Declaration and can view the old
declaration records.
2. They can add the declarations and the rental proofs in the form of attachment of any
format.
3. Employees can download attachments of Investment Declarations.

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10. My Profile

1. Users can view their basic Personal Details

2. The Reporting Manager can view their team's basic details.

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11. Holiday List

1. Users can view the current year Holiday list.

2. By applying different filters an employee can view Holiday‟s month wise.

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12. Expenses

1. Users can apply for expenses by clicking on apply expenses.

2. By applying different filters an employee can view status of expenses.

3. User can add the expenses items by clicking on add items.

4. User can also attach the expenses related documents by clicking on choose

documents upload.

5. User can choose to send the request to reporting manager or manger

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13. Loans

1. Users can apply for loans/advances by clicking on apply expenses.

2. By applying different filters an employee can view status of loans/advances.

3. User can apply for loans/advances by clicking on apply loan/advances.

4. User can also attach loans/advance related documents by clicking on choose

documents to upload.

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14. Helpdesk

1. User can raise any ticket by clicking on create helpdesk ticket.

2. By applying different filters an employee can view status of tickets raised.

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15. Change Password

Users can change the password by entering the Current Password, New Password and

the confirm Password and click on Update Password.

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16. Logout
User can log out from the mobile app by clicking on the left side panel and choose the

Logout option.

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 General FAQs

1. What is the process to be followed on receiving the ApHusys login credentials

to log into system?
I. Login into ApHusys with the shared login credentials.
II. Always ensure that the login password is changed after logging into ApHusys for
the first time.
Follow the below path to change the password:
Login into ApHusys Click on the dropdown under your name displayed on the top right
side click on Change Password Give your new password and then click on

“Change Password” button to register your new password.

2. I forgot my password and not able to login. What is the process for obtaining

new password?

I. You will find a „Reset Password‟ link on the ApHusys login screen, where, you
need to give your ApHusys Username (or) Company email Id. A link to reset your
password will reach your respective email id.
II. You can also approach your HR they will be able to share the password reset link
to your respective email id.

3. What can I find in my Dashboard? How can I customize it?

Users have an option to get a Dashboard defined and displayed as per their requirement.
I. By default, you will be able to see Upcoming events, Alerts, Communication
Inbox, Notifications, Your Team, Upcoming birthdays and Work anniversaries of the
employees. III. All the ApHusys users can generate the available reports under each
module and get it published/displayed in their respective dashboard by clicking on „Add
to dashboard‟ option available on the top of the generated report.

4. What can I find under Messaging module?

These menu items are used to communicate with rest of the organization. One can send
messages to other members, groups, private groups and receive mails. One can have
option to copy the messages in email as well.

I. What is the sub menu item “Inbox”?

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The messages received from others are maintained in inbox and are displayed to the
user in the order of the time (latest first). One can reply to the mails received or can be
marked as “To do” or can be marked as Done status.

II. What is the sub menu “to: me”?

This will maintain and display the messages received only for you.
III. What is the sub menu item Archived?
This will maintain and display archived messages.
IV. What is the sub menu item Calendar/Organizer?
This allows you to mark your tasks in the organized and it also displays organize entries
of you and your team.

V. What is the sub menu item „My Groups”?

This allows defining your private groups and joining other groups. You can also look in to
your groups‟ mail boxes for any further action

5. How can I communicate with the other employees through ApHusys?

I. Employee can interact and chat with the other employee using Instant Messaging
feature.
Follow the below process to chat with other employees:
Click on the Instant Messaging icon, available on the top right side in the screen ->
Select the employee with whom you want to chat from the displayed employee list II.
Employee can communicate or interact with all the employees (or) selected employees;
they can create a group and communicate.

Follow the below path to create a new group and start communicating with other
employees:
Communication -> Action -> Join a Group -> Create -> Give a group name and add
members into the group Follow the below path to start communicating with in the group:
Communication -> Action ->Join a Group -> Click on the existing group -> Click on

„Send a message to this group‟.

6. How can I view my details?

To view your complete details, follow the below path to view your details:
Employee Data -> My Data -> Click on the employee record You will be able to view all
your complete information including your Company master details, Personal details like
Permanent, Current and Emergency address, Family details, Linguistic Skills, Bank

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account details, Statutory details, Previous Experience & Education details and attach
scanned copies of your documents.

7. How can I mark my attendance in ApHusys?

Attendance can be managed through the following methods as per the client
requirement:
Employees can log into their respective ApHusys accounts and mark the attendance at
the starting of the day and at the end of the day, which is recorded.
Follow the below path:
Click on the attendance Icon available on the top right side on the above to Punch In and
re click on the icon at the end of the day for Punch Out

8. How can I view my attendance in ApHusys?

You can view your Punch In / Punch Out records by following the below path:
Attendance -> Action -> Punch In & Out

9. How can I raise my expense request? How can I attach scan copy of
my receipts/bills?
You can raise your daily/weekly/monthly expenses and reimbursements by following the
below path:
Claims -> Action-> Expenses & Reimbursements -> Create -> Update the details - >
Save -> Attach the softcopies at Attachments at top middle -> Submit to Manager.

10. How can I put a leave request in ApHusys?

You can apply for a leave by following the below path:
Attendance and Leave-> Action -> Leave Request -> Select the leave date from calendar
-> Select the Leave Name from the dropdown -> Give your Description and Leave
Reason -> Save -> Submit to Manager.

11. Can I cancel & delete my unapproved Leave request?

You can cancel the unapproved leave request by following the below path:
Attendance and Leave -> Action -> Leave Request -> Select the leave record from
calendar -> Click on the „Cancel‟ tab displayed on top left side -> The leave record will
move into „To Submit‟ stage -> Click on the dropdown under „More‟ located in top middle
-> Delete.

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12. How can I withdraw my approved leave request?
You can withdraw an approved leave request by following the below path:
Attendance and Leave -> Leave Request -> select the leave record from calendar ->

Click on the „Withdraw‟ tab displayed on top left side -> Save.

13. How can I check my leave balance?

One can check their leave balances by following the below path:
Attendance and Leave -> Leave Balance -> View the balance in tabular column as well
as graphically.

14. How can I check my leave taken report?

One can take their leave taken by them in during a specific period. Follow the below path
to check the details:
Attendance and leave -> Report -> Leaves taken -> Select the leave period -> Print.

15. How can I view and access my pay slips?

One can view their pay slips every month by following the below path:
Payroll -> Action -> Pay slip -> Click on the required month pay slip -> Print -> Pay slip
Preview (for preview) / Pay slip (for download).

16. How Can I declare my income tax investments?

One can submit their investment declarations online in ApHusys by following the below
path:
Payroll -> Action -> Investment Declaration -> Create -> Select the required Tax
Regime -> Fill in the investment details > Save

17. How Can I Sign out from ApHusys?

You can logout by using below path: Click on the profile picture displayed on the top
right side of the screen -> Sign out

18. Where can I download my Form 16?

You can download your Form 16 through below path:
Employee Data -> Action ->My Data -> Form 16s tab, click on the Form to download

19. Where can I view the Holiday list?

To view the company Holiday List, follow the path below:

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Attendance and Leave -> Report -> Holidays -> Click open the list.

20. How can apply for a Loan or an Advance Amount?

Follow the below path to apply for a loan or an advance amount:
Claims -> Action -> Loans & Advances -> Create -> Fill the details such as Loan / Advance
type, send it for Approval to, Amount -> Save -> Send to HR / Reporting Manager.

21. Where can I view / download my Tax Statement?

I. Follow the below path to view your Tax details:
Payroll -> Action -> Payslip -> Click on the respective month‟s Pay slip -> click on Tax
Statement in the pay slip. To download the Tax Statement, click on Print.

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