Google Apps Learning Outcomes ¥ Google ¥ Apps of Google “Let's RECAPD > @ me Identify the given apps available in Google Play Store and write thelr names. Also write the name of the country of their origin. |An app is a short form for an application which is mad: users of mobiles or computers to perform a specific fu Mobile Apps. These apps run on Smartphones/Tabl when they created an App Store in 2008, Since the Programs. Mobile Apps are more cost effective than free apps as you want if you have enough space in your mobile to operate them. Some pps need an unlimited Internet accessibility. There are Web Apps also available which run on the ‘computer systems or mobiles through browser interface. In this chapter, we will learn about Google and its different apps. EEE Google ® Google is a US-based multinational technology organisation founded in 1998 by Sergey Brin and Larry Page. It is popularly known as a search engine. In the year 2015, Sergey Brin and Larry Page opened a new company named Alphabet Incorporation which took over Google and became the parent company of other Google Subsidiaries. In December 2019, Sundar Pichai became the CEO of Alphabet incorporation. To open Google, type www. google.com in the address bar of a browser. You can search anything on Google. Few tips for using Google search engine are: fe of programs or codes. It is designed forthe inction/task, You must have heard people say, lets. The term App was first coined by Apple n this word App has been used for numereye desktop applications. You can install as man, * Keep the search words simple like stationary shop near me or how the weather will be today. * Unable to type! You can use the microphone icon to worry about the spelling mistakes. EEE Apps of Google ®& Google provides several apps free of cost for your computer as well as mobile. Some of them are Gmail, Maps, Google Drive, Google Play Store, YouTube and Google Meet. To use the apps, you must have registered with the Google. Let’s learn about some of the popular Google apps. Gmail to speak the search words. You do not have Google mail or Gmail is one of the best and free mailing apps accessible through a web browser over the Internet. You are already familiar with the process of creating a. Gmail account. Your Gmail account is used to access other apps of Google. Google Drive Google Drive is a cloud-based storage service. The synchronisation feature allows you to download and upload files into the remote server. With Google Drive, multiple users can access a single file at the same time, at different locations and from different devices. You can safely store your files on Google Drive. There are no file type restrictions. So, the files can be in any format such as Word document, Excel workbook, PowerPoint presentation and PDF. All the data in Google Drive is encrypted, you have to grant permission to others to access, edit, or view your files. cS CE Computer Genius (V2.1)-Vill- you can access your Google Drive files or insimple terms, Google Drive provides you to store your media files and documents a connection. documents from your smartphone, tablet, or computer. a cloud storage space on Google servers that allows you ind access them with any device with an active Internet Encryption is aa Process of encoding a message or file so that it can only be accessed by authorized people. This keeps your data safe. What can you store in Google Drive? Google Drive can store all types of files such as photos, videos, PDFs, Microsoft Office files and many more. You can also save email attachments sent to you through Gmail directly to the Google Drive. You do not have to move them manually. Google drive also has the option to see the preview of the attachment files without downloading them in browser itself. You can easily preview Microsoft documents, Adobe files, image files, audio files and video files before _ Files on Google Drive downloading. How much can you store in Google Drive? Google gives you 15 GB of free cloud storage just when you sign up for the first time. You can upgrade it to more space if needed by paying some amount. This free space is shared between your mails, photos, data on your drive, etc. on all your Google apps. You should never sync your hard disk data to Google drive. That way you are unnecessarily keeping two copies of all your files and using precious space. You should make sure that your Inbox and Google Drive are not cluttered with unnecessary files. You will soon run out of the cloud space that you have free of cost. Using Google Drive Perform the following steps to use the Google Drive: @ Login to your Gmail account and click on Google apps button. ~ @Click on the Drive icon. conteA Drive appears on the screen. The Navigation pane has the following options: New: It helps to view, manage and upload files or folders from your computer and mobile device to Google Drive. «My Drive: It helps to view and manage files stored on your Google Drive. * Shared with Me: It helps to view and manage files and folders that have been shared with you by others. * Recent: It helps to view the recent Google Drive activity. © Starred: It helps to view all your favourite or important files. * Trash: It helps to view deleted items. The deleted files stay in Trash for 60 days before they are deleted permanently from Google Drive. * Storage: It helps to view how much space is being used by the files and folders in Google Drive. You can also see how much space a particular file occupies in the drive. * Buy Storage: It shows different plans of buying space. To upload your files: @Click on the + New button. Select the Folder upload select the files or folders | option if you want to uploada you want to upload. folder or File upload option if \ you want to upload a file. Click on the Open button. Genius (V2. Comy- the selected file will be uploaded. Google Drive window has many more components which are: « AShare icon allows you to share a copy of your file through Gmail. 4 ADownload icon allows you to download a copy of your file on your computer. «+ AMove icon facilitates you to move your files from one folder to another on Google Drive. a@ec pr ¢ Move to trash icon moves your files to the Trash folder. ‘A Copy link icon generates a link of your document for sharing and giving access to others. oo The More actions icon opens file management options such as Open with, Download, Rename, Make a copy, etc. . List/Grid layout icons allow us to switch between different layouts for viewing files and folders. The List layout shows files as a series of lines stacked one above the other, The Grid layout shows files as thumbnails (larger view). Features of Google Drive Google drive has the following features: * Work Offline: This feature activates offline mode to create and edit files even without internet connection. + Restore Previous Versions: It helps you see the changes a user has made to a document in the Drive app and restore previous versions by going to File -> Version history and then see version history. * Scan Documents with Your Android Phone: You can create PDF (portable document format) files by scanning documents with your phone's camera. Open Google Drive on the phone, tap the ‘+’ button at the bottom right and tap Scan to take picture of the document. Save it as a PDF file. This is called Optical Character Recognition search. * Publish your PowerPoint slides as an individual web page. * Share your files using custom link and the ability to control who has access to it. * Access your document from anywhere in the world. * Changes are automatically saved. Whenever you are working in a Google file, your updates will be saved automatically without you having to save the file again and again. * You can stream both music and videos from the cloud. Add audio files to the Drive, and you can create your playlist and play songs using apps like Music Player. * You can open Microsoft Office files in the Drive and convert Google files to Microsoft versions. * You can choose from dozens of professional, readymade templates. Google Maps In earlier days, while travelling we used to carry pap destination without getting lost. Due to advancement of technology, now we have digital map of any place on the Earth, We can access the map through a web browser, or a mobile app. Google Maps is a digital navigation program that provides detailed information about the geographical regions of any particular area. Google Maps was launched on February 8, 2005. It became available in the Play er maps and compass to help us reach our Store from December 2012.ss To access Google Maps from your computer, perform the following steps: By defoult, the Maps appears in the Map view con (Default view). However, you can change the oo a BClick onthe view by clicking on the Menu icon and choose the © pecale pps desired view option | button. Google Maps app provides various types of maps 9S 9 | views like: Ne eee tes Blick on the ” @ >a Maps icon, © Street View: It allows users to explore oe fe Panoramic street-level imagery of locations. Satellite: It shows the satellite image of the selected region. Terrain: It shows the terrain and vegetation. Features of Google Maps It provides step-by-step directions from your starting point to your destination, When there is no Internet connectivity, Offline Mode uses the saved versions of maps. This feature is useful when travelling through areas with unstable Internet. Tt gives you 2-3 route options for your destination according to the traffic situation. It usually chooses the shortest route, but you can also change the route by tapping on the route you want to take. If you have to meet someone and you are not able to re ach the place, you can ask them to share their live location, You can also search for essential services nearby. Due to one wrong turn, if you lose track of the route, Gor ogle map automatically redirects you to your destination. Google map has voice navigation. It keeps guiding you on the route. You can save the route map for a Journey you will be taking, by creating Custom Travel Maps by integrating Google My Maps with Google Maps, Perr ee pene © 8 tos/hmampcogecsin noi Genius (V2.1)-Vill— Google Docs B Google Docs is a free online word processing program. It is similar to any word processor like Microsoft Word. The only difference is that this is a cloud-based program. So, the program does not reside on your computer. It was started by Google in the year 2006, as part of its complete office suite. The other programs in the cloud-based suite are Sheets which is similar to any spreadsheet program like Excel and Slides which is similar to any presentation software like PowerPoint. You can access Google Docs from all devices and platforms, all you need is an internet connection and a web browser. In case of a smartphone, the applicable app which your phone needs for Google Docs to work. It works for both individual file and folders. You can also use the free templates available with Google docs. Follow the below steps to open a new document: Click on the Google ~ apps button. iis." 8 on iteasen cer | Bivwcs 4 Start aor doce @ Click on the Docs - icon from the drop-down menu. The Start a new document page appears. © Click on the Blank document template. Opening/Importing an Existing Word Document for Editing You can easily open/import your Word documents in Google Docs. It might not support more advanced features and formatting of some Word Documents. When you import/upload a Word document, you can use either Google Docs (docs. google.com) or Drive (drive.google.com) to upload your files. Both methods let you transfer files from your computer directly into the web browser for easy uploads. Perform the following steps to import an existing document: @ On the Docs home, __ click on the Open file picker folder icon.a sree Click on the somone ind tet tat gb “<> Upload tab, @ Click on the Select a file - | from your device button. =~ | How to Download a File from Google Docs? Perform the following steps to download a fil (Rje— oo Re Se £0 C mimeenpeninnestirenannersereenain a 9 © Coma g) Dorr rencactcatraowessy 22 @ pee et ven rt foe tse pasta @ Click on the - Fil Bmw ‘C0 whan the reminder equals 0, te visor becomes the pretest — Fay Hetgem e Click on the= ° ew heen Download option.» ~* Proms: i i af " ; tee : ss @ Select the desired format and click on Save button. Google Sheets B Google introduced Google Sheets, a spreadsheet application on March 9, 2006, It works like any other spreadsheet tool, but since it is an online app, it offers much more than just the spreadsheet tools. Features of Google Sheets Following are the features of Google Sheets: * Google sheets app is free and accessible over the internet from anywhere across the globe. * Multiple users can work on the same spreadsheet simultaneously, * It works from any device including iOS and Android. * Ithas almost all of the similar spreadsheet functions like Excel. * You can easily import data and information from other Google services, or dinectly from the web. * Version history helps to find out which users have edited a file, along with the edits each has made. © Computer Genius (V2._ Google sheets app has the opti cecal sh ption to open Excel files, and convert them to Google Sheets, and You can also work offline. Bi i extension. tut to do so, first you need to install and enable the Google Docs Offline creating and Saving a New Google Sheet jorking with G: When we 7 19 . i ‘n joogle Sheets, you do not need to worry about saving a spreadsheet. It is saved qutomatically. Perform the following steps to create a Google Sheet: @ Click on the Google ~ apps button. a > @ Click on the Face Sheets icon. 8 Q e go Google Sheets x CG & hitesy/doesgooglecom/spresdsheets/u/a/ AY | B Sheets Q Search Start a now spreadsheet Tem; @ Click on the Blank ~ spreadsheet template. | “- Blank spreadsheet To-do list sxisting Excel workbook and edit the same. Similar to Docs, you can upload an e adsheet: Select the New — Spreadsheet option from the File menu. To create a new spreSharing a File Perform the following steps to share a spreadsheet: @ Enter the email address(es) of the people with whom you want to share the spreadsheet in the box. Click on the itor down-arrow to give permission. © share with opi ons groups @ @ Click on the Share button from the top-right corner of the spreadsheet, | Type a message for the @ Click on the Send button receiver in the Message box. to share the file. comment - @ Click on the Editor option, vy toe Protecting Data Perform the following steps to protect a spreadsheet: fae @Click on the ~ jessersan on Data menu. may my Protected sheets and ranges Select the Protected _ sheets and ranges option. moveneeen nes _ @Click on Set permissions button. Google Slides Google Slides app is an online version of a Presentation software like Microsoft PowerPoint developed by Google in 2006. You can now give presentations online with the help of Google Slides. Google Slides include templates, images, videos, animation, etc. You can also edit the presentation through your smartphones with the help of Google Slides app. Computer Genius (V2.1)-Villgeatures of Google Slides cage Slides provides the following features: seis free and accessible from any device. , You have a choice of sharing options for your Google Slides presentation. It can be private, you can share it with a few people, or you can share it publicly on the web. You can also change the editing rights for the presentation. If others are also working on a Google Slides presentation, you can chat, leave comments, and work simultaneously on the presentation Your work is automatically saved as you work on your presentation. + You can directly access Google search from your presentation. + Hyperlink tool can be used to create a link to go from your current slide to another slide. + You can add real-time automatic captions while working on Google Slides. + You can embed Google Slides presentations in blogs and websites. Creating a New Presentation Perform the following steps to create a new presentation by using the Google Slides: Click on the Google apps button. 1 ) i “+ 0 rr epnemconns * % @ Ges o88#® BD sides hd * 0 @ ¢ | @ Click on the @ Click on the Blank Slides icon. presentation template. on Google slides: click on the Import theme button at To change themes the bottom of the Themes pane.7 4 After creating the presentation, you can present it online by clicking oni the Present button at top-right comer of the window. You can also share your presentation with others by clicking on thy, Share button. ‘$ QUEST LE Write the names of any four Google apps. YouTube YouTube is the most widely used Google app. It is a video sharing application where users can upload their videos, share, comment, watch and like other videos. The YouTube tagline Broadcast Yourself means anyone can upload their videos and share these videos with others, After Google Search, this is the second largest search engine. YouTube was founded in 2005 and since then billions of videos have been uploaded and shared on this platform. The videos can be about any topic, any subject you can think of. YouTube has two types of users—Video creators and Video viewers. YouTube was created in February 2005 and Google bought it in November 2006 for US$1.65 billion. Features of YouTube Following are the features of YouTube: * Users can search for any particular keyword and watch videos. * Users can create a personal YouTube channel, +. Users can upload videos to your channel, Users can like/comment/share other YouTube videos. Users can subscribe/follow other YouTube channels and users. Users can create playlists to organize videos and group videos together. 3 © oe Computer Genius (V2.1)-Villyr sing YouTube Fedor the following steps to use the YouTube: Click on the Google apps button. +a) « i ' ie fo fe I tM aman tene Troe @ foorsutumnes sD Nerweneocsoromene ou ¥ar och. @ Click on the YouTube icon. | Uploading a Video on YouTube To upload a video on YouTube, you first need to create a channel. To create a channel, follow these instructions: «Sign in to your YouTube account, click on your profile picture and select Create a channel. * Check the details and confirm to create your channel. After creating a channel, follow the below steps to upload a video: @ Click on the Create icon. @ Select the Upload video option. Com — - x fee Pe > Yes» Cane vie) |p Sakae opine Neto = a @ | marae | © upload video< = a come | (9) Go live wee | i Strats? cos gear Zeon = apie sepa tT + @Click onthe SELECT! —@ Locate your file and | FILES button. | click on the Open button. Google Ay@ Enter the details of your video such as Title, description, and select the Sos + thumbnail for your video and click on NEXT button thrice, iteaon off sere OX oe ont ons veut @ 9" _____¢_____“6 Visibility bere © owe O ues = a =. Samer 8 { ere | @ choose privacy under the Save or publish | and click on the PUBLISH button. Your video is successfully uploaded. When watching a video on YouTube, you can click on the THUMBS UP icon [if] if you like the video. If for any reason you did not like the video, click on THUMBS DOWN icon Tf you like the video and want to share it with your friends, click on SHARE icon [A] You can also save 8 e N 38 oe a video by clicking on SAVE option. Some YouTube | We joey et Me oy channels have very good content and you want. to know when new videos will be released. Click 7 ee a on SUBSCRIBE button and a bell icon {| to get notifications of new videos uploaded by the channel. i o. Computer Genius (V2.1)-Vill ‘Share tok© Google is a US-based multinational technology organisation founded in 1998 by Sergey Brin and Larry Page. Google mail or Gmail is one of the best and free mailing apps accessible through a web browser over the Internet. Google Drive is a cloud-based storage service. Google Maps app is a digital navigation program that provides detailed information about the geographical regions of any particular area. Google Docs app is a free online word processing program. Google introduced Google Sheets, a spreadsheet application on March 9, 2006. Google Slides app is an online version of Microsoft PowerPoint developed by Google in 2006. YouTube is the most widely used video sharing application where users can upload their videos, share, comment, watch and like other videos.