Quick Reference Card
START USING A LIST
A list is a place on a SharePoint site where you can share information with other people in your
company.This is where you can store and share contacts, calendar appointments, tasks, or other
sorts of information you need to track.
WHERE CAN I FIND A LIST? 1. At the top of the list you want to edit, click edit.
1. On your team site, look for the name of the list in
the navigation, or click Settings >Site
contents.
2. Click the name of the list to open it.
2. Type information in the boxes.
3. When you’re finished editing, click Stop editing.
ADD AN ITEM TO A LIST
1. In the list where you want to add an item, click
new item. DELETE ITEMS IN A LIST
There are multiple ways to delete items in a list. Here’s
the quickest way:
1. Select the items you want to delete.
2. Click Items>Delete Item.
2. Enter the information for the list item.
3. Click Save.
ADD OR EDIT MULTIPLE ITEMS IN A LIST
Quick Reference Card
EDIT ALL THE DETAILS IN A LIST ITEM 3. To filter, select the one or more check boxes.
1. Select the item you want to edit, click the ellipses
(…), and then click Edit Item.
4. To save the view you created, click SAVE THIS
VIEW at the top of the list near the Search box.
CREATE A PERSONAL VIEW OF A LIST
1. At the top of the list, click the ellipses (…) between
the view names and the Search box, and then click
Create View.
2. Edit the information in the form that appears.
3. When you’re finished editing, click Save.
SORT OR FILTER A LIST BY COLUMN HEADING AND
SAVE THE VIEW 2. Choose a view type or start from an existing view.
1. In the list, point to the heading you want to sort or 3. On the Create View page, type a name for the
filter the list by, and then click the arrow that view.
appears 4. Select the columns your want to appear, and use
2. To sort by the heading, click A on Top or Z on the position numbers to set the order of the
Top. columns.
5. Set the sorting, filter, and other options, and then
click Save.
SEE ALSO:
Introduction to lists
http://office.microsoft.com/en-us/sharepoint-help/introduction-to-lists-HA102771955.aspx
Add, edit, or delete list items
http://office.microsoft.com/en-us/sharepoint-help/add-edit-or-delete-list-items-HA102771938.aspx
Create, change, or delete a view of a list or library
http://office.microsoft.com/en-us/sharepoint-help/create-change-or-delete-a-view-of-a-list-or-library-
HA102774516.aspx
Create, change, or delete a column in a list or library
http://office.microsoft.com/en-us/sharepoint-help/create-change-or-delete-a-column-in-a-list-or-library-
HA102771913.aspx
