Section 35 & 36
CA SMIT SHAH
WHO shall
maintain
Records?
Where to
keep
Records?
E-Records
or
Manual
Records?
The accounts relating
to each place of
business shall be kept
at such places of
business
Which
Records ? 5+5
Output
Inward ITC Outward
Production Stock of Tax
Supply of Supply of
availed of Goods Goods Payable
Goods Goods
& Paid
01 02 03
Production or Inward and Stock of
manufacture outward supply goods
of goods of goods or
services or both
04 05 06
Input tax Output tax Such other
credit availed payable particulars as
and paid may be
prescribed
Records prescribed by Rules -
Names and addresses of
1 Suppliers of goods/services chargeable to tax
Recipient of goods/services
2 Goods / Services Imported / Exported
3 Reverse charge supplies along with relevant
documents
5 Separate account of Advances
6 Address of the premises where goods are
Stored
SIR RAS
Records which are to be maintained only by a supplier
other than a supplier opting for composition levy
Means ?? ________________
Account of Account of
Stock of Goods Details of Tax
Received and supplied Payable, collected and
including opening balance, paid, ITC claimed,
receipt, supply, goods together with register of
lost/stolen, destroyed, tax invoice, credit-debit
written off, gifted, free notes, delivery challan
samples, stock balance. issued/received during any
tax period
Records to be
maintained By
Specific Person
5
Specified Persons -
1 Manufacturer
2 Service Provider
3 Agent
4 Works Contractor
5 Warehouse keeper /Transporter
Manufacturer
• Raw materials/services used
Monthly in manufacture
production
accounts showing • Goods so Manufactured
quantitative including waste and by-
details products
Service Provider
• Quantitative details of
Goods used in the
provision of services
Accounts showing
• Details of input Services
utilised and services
supplied
Agent
1. Authorisation Received by him from each
principal to receive/ supply goods
2. Details i.e. Description, value, Quantity of
goods received /supplied on behalf of principal
3. Details of account Statements issued to
principal
4. Tax Paid on receipt/ supply of goods on
behalf of principal
Works Contractor
Records to be maintained by owner / operator of godown /
warehouse and transporters providers
Whether registered or not -
1. Goods transported & delivered
Transporter Records of 2. Goods stored in transit by him
3. GSTIN of the registered consignor and consignee
for each of his branches
Owner / 1. Period for which particular goods remain in the
warehouse
operator of Books of
Godown / accounts 2. Particulars relating to dispatch, movement,
warehouse receipt, and disposal of such goods
How the
accounts &
records will be
maintained ?
1 Demand
2 Erase
3 Serial
4 Log
5 Score
1. No entry to be Erased/overwritten
2. Books of account maintained manually
be Serially numbered
3. Incorrect entries, other than those of
clerical nature, be scored out under
attestation and there after correct entry be
recorded
4. In case electronic records being
maintained, a log of every entry edited
or deleted shall be maintained.
5. Books of accounts, are required to be
produced, on demand.
Failure to
maintain
records
1. PO shall determine
the tax payable on the
unaccounted goods
and/or services.
2. Provisions of section
73/74 shall, mutatis
mutandis, apply for
determination of such
tax.
Section 36
Period of
retention of
accounts
72 months
From the due date of furnishing of annual return
1 year after disposal of
Appeal/Revision/Proceedings/Investigation
Appeal / Revision / Or
Other Proceedings -
72 months from the due date of furnishing
of annual return
whichever is later
