A

Mini Project Report on

Student Productivity Management System

Submitted in partial fulfillment of the requirements

for the degree of
BACHELOR OF ENGINEERING
IN
Computer Science & Engineering
Artificial Intelligence & Machine Learning
by
Ansari . M . Sami (23106093)
Jeet Jain (23106029)
Shashank Iyer (23106050)
Tanishq Birje (23106106)
Under the guidance of
Prof. Poonam Tiware

Department of Computer Science & Engineering

(Artificial Intelligence & Machine Learning)
A. P. Shah Institute of Technology
G. B. Road, Kasarvadavli, Thane (W)-400615
University of Mumbai
2024-2025
 A. P. SHAH INSTITUTE OF TECHNOLOGY

CERTIFICATE

This is to certify that the project entitled “Student Productivity Management System” is a
bonafide work of Ansari . M . Sami (23106093), Jeet Jain (23106029), Shashank Iyer
(23106050) & Tanishq Birje (23106106) submitted to the University of Mumbai in partial
fulfillment of the requirement for the award of Bachelor of Engineering in Computer
Science & Engineering (Artificial Intelligence & Machine Learning).

_______________ _______________
Prof. Poonam Tiware Dr. Jaya Gupta
Mini Project Guide Head of Department
 A. P. SHAH INSTITUTE OF TECHNOLOGY

Project Report Approval

This is to certify that the project entitled “Student Productivity Management

System” by Ansari . M . Sami (23106093), Jeet Jain (23106029), Shashank
Iyer (23106050) & Tanishq Birje (23106106) is approved for degree of
Bachelor of Engineering in Computer Science & Engineering (AIML)
2024-2025.

External Examiner:

Internal Examiner:

Place: APSIT, Thane

Date:
 Declaration

We declare that this written submission represents my ideas in my own words

and where others' ideas or words have been included, I have adequately cited
and referenced the original sources. I also declare that I have adhered to all
principles of academic honesty and integrity and have not misrepresented or
fabricated or falsified any idea/data/fact/source in my submission. I understand
that any violation of the above will be cause for disciplinary action by the
Institute and can also evoke penal action from the sources which have thus not
been properly cited or from whom proper permission has not been taken when
needed.

Ansari . M .Sami Jeet Jain Shashank Iyer Tanishq Birje

(23106093) (23106026) (23106050) (23106106)
 ABSTRACT

This report provides an overview of the development and features of Student Productive
Management System, a comprehensive platform designed to enhance the academic and
extracurricular experience of students. The website aims to address the diverse needs of
students by offering a centralized resource hub for academic support, career guidance, and
campus life engagement. The primary objectives of are to deliver accessible study materials,
foster student community interactions, and provide valuable career resources. Key features
include a collection of educational resources such as study guides and practice quizzes, a blog
offering insights and advice on student life, and a directory of campus events and student
organizations. Additionally, the platform includes interactive elements such as discussion
forums and peer networking opportunities, designed to facilitate collaboration and support
among students. Through its user-friendly interface and responsive design, Student
Productive Management System seeks to create a supportive online environment that
contributes to academic success and personal development. The report details the website's
development process, user interface design, and the anticipated impact on the student
community. It also includes recommendations for future enhancements to ensure the platform
continues to meet the evolving needs of its users.

Keywords: Student Management System, Academic, Platform, Website

 INDEX

Index Page no.

Chapter-1
Introduction 7-8

Chapter-2
Literature Survey
2.1 History 10
2.1 Review 11-13

Chapter-3 15
Problem Statement

Chapter-4
Experimental Setup
4.1 Hardware setup 17
4.2 Software Setup 17

Chapter-5
Proposed system and Implementation
5.1 Block Diagram of 19
proposed system
5.2 Description of Block 20
diagram
5.3 Implementation 21-22

Chapter-6
Conclusion 24

References 25
 CHAPTER 1
INTRODUCTION
 INTRODUCTION

In today’s fast-paced academic environment, students

often face the challenge of balancing their studies with
extracurricular activities and personal growth. To
address these challenges, we present Student
Productive Management System — a dedicated platform
designed to support students throughout their academic
journey and beyond. Student Productive Management
System is an innovative student-oriented website aimed
at providing a holistic approach to student life. Our
platform is built with the objective of offering essential
resources, interactive tools, and a supportive
community to help students excel academically and
thrive personally. By integrating study aids, career
guidance, and social engagement features, Student
Productive Management System serves as a one-stop
solution for the diverse needs of students.

The website features a variety of components including

educational resources, tips for managing student life,
opportunities for networking, and access to local
campus events and organizations. With its user-friendly
interface and accessible design, Student Productive
Management System is poised to become an invaluable
asset for students seeking to enhance their learning
experience, connect with peers, and prepare for their
future careers. This project aims to bridge the gap
between academic support and student engagement,
creating a platform that is both is committed to
fostering a vibrant student community and empowering
users to achieve their academic and personal goals.
CHAPTER 2

LITERATURE SURVEY
 LITERATURE SURVEY

2.1 - HISTORY

The history and evolution of web development is a testament to human

creativity and innovation. From the birth of the World Wide Web to the
dynamic, interconnected digital landscape of today, web development has
come a long way. As technology advances at an ever-increasing pace, web
developers will continue to shape the future of the web, offering new
possibilities and addressing emerging challenges.

The history of web development began with Tim Berners-Lee's creation of

the World Wide Web in the late 1980s, which led to the introduction of HTML
in 1991 as the foundational language for web pages. The mid-1990s saw the
"Browser Wars" and the rise of dynamic content with JavaScript. CSS was
introduced in 1996 to separate content from design, and the dot-com bubble
in the late 1990s paved the way for Web 2.0, focusing on user-generated
content and dynamic web applications.

Student portals started in the late 1990s as basic websites for accessing
course schedules and grades. Over time, they evolved to include features
like online course registration, digital libraries, and communication tools. The
integration of Learning Management Systems (LMS) enabled online
submission of assignments and access to course materials. With mobile
technology in the late 2000s, portals became more accessible, offering
personalized dashboards and real-time updates. Today, student portals are
central to managing academic and administrative tasks, with advanced
features like AI-driven support and social media integration.

Forums, also known as online discussion boards, began in the late 1970s
with the advent of Bulletin Board Systems (BBS), where users could post
messages and discuss topics. In the 1990s, forums became more widespread
with the rise of the internet, evolving into more user-friendly platforms like
Usenet. These early forums allowed users to engage in threaded discussions
on a wide range of topics.
As the web matured in the 2000s, forums became more sophisticated,
offering features like user profiles, moderation tools, and multimedia
sharing. They became essential for communities to share knowledge and
interests, from tech support to hobbies.
2.2 - LITERATURE REVIEW

Web Development Framework: Future Trends, 2022 4th

International Conference on Advances in Computing,
Communication Control and Networking (ICAC3N), IEEE (6 th
December 2016)
Today advancement in technology is changing and challenging everyone’s
life and making it easier for humans to fulfil their needs, and to expect a
great evolution in expansion for web development. Now when we hear about
online systems, we seem to be well known to this term, whereas not long
time ago, we were quite hesitant towards it and considered it a taboo and
unnecessary science revolution. But with this constant mobile and web
application development, one need to be updated and follow all the trends to
become a professional as well as a developer. The most basic and first step
for development is to decide the right frontend framework. There is a wide
variety of options emerging every year as solutions for the problems
developers face every day with browser-based applications taking over the
world. This paper initially discusses different trends in framework and
libraries of JavaScript, which then summarizes the project we worked on
using these libraries and its future scope.

Development of a Web-Based Student Portal System for University

Students, IEEE (2022);
International Conference on Intelligent Education and Intelligent
Research (IEIR)
This project aims to design and develop a web-based Student Portal System
(SPS) for the University of Malakand to replace the current traditional system
and provide needed services for students use. Right now, the current
traditional system handles things like grading, attendance, and assignments,
but it relies on manual paper-based processes, leading to many
inefficiencies. Regrettably, it lacks a student centric approach. That’s where
our exciting Student Portal System comes in, ready to shake things up and
make student life a whole lot easier. The proposed SPS provide a
consolidated platform that brings multiple services together, making life
easier for students. Within this system, students can effortlessly access a
range of services, including attendance management, assignment tracking,
result retrieval, and quizzes. The proposed system provides a simple and
user-friendly interface. Teachers can log in to upload assignments, quizzes,
and attendance records. Clerical staff have the power to upload results,
monitor attendance percentages, and even create accounts for new students
and teachers. Meanwhile, students can log in to check their attendance, view
their results, and submit assignments. The Student Portal System (SPS) is
developed by using strong tools like PHP, MySQL Database, HTML5, CSS3,
JavaScript, and Bootstrap, to make sure everyone has an easy time using it.
Students Community Portal using Machine Learning 2023 Second International
Conference on Electronics and Renewable Systems (ICEARS), publish by IEEE (3 rd
March 2023)
The inability of students and teachers to effectively communicate is a major problem in today’s
schools. Some students have trouble speaking up in class because they are embarrassed by their
lack of public speaking skills furthermore, speakers rarely have enough time to elaborate on the
subjects they got to inform for a particular course, resulting in the decline in student
comprehension of a given topic. Colleges and universities have traditionally relied on in-person
meetings between students and teachers. The ratio of students to teachers has suffered as a result
of rising enrollments and greater public interest in higher education. This paper introduces an
online college and university discussion system to help instructors and students overcome the
challenges they face when trying to ask questions and receive answers, respectively. The goal of
this Campus Conversation Portal is to allow students from all over the college campus to easily
communicate with each other and the teaching staff, as well as to get their questions answered by
the faculty and their peers and to achieve only factual information support vector machine and
feed forward neural network is used.

Implementation of Intelligent Chatbot in Student Portal: A Systematic Literature Review

2022 International Visualization, Informatics and Technology Conference (IVIT), IEEE
(2nd November 2022)
The student portal gives users access to the channels of information and resources that they
require for their academic pursuits. This includes access to the library services, information
about their courses, and academic-related materials. On the other hand, this progress is not
without its problems, as most of these services have a finite lifespan while the team still supports
them. The student portal should build an artificial intelligence (AI) agent, like a chatbot, to
provide 24/7 support for its users. This Chatbot must have a straight-forward user interface or
GUI with excellent efficiency; hence it must be a simple system that users with minimal
technical understanding can operate. It is intended that by acting as a customer support
representative, a chatbot can enhance the user experience on student portal. This paper presents
the findings from systematic literature review on previous works of intelligent chatbot
implementation in student portal. Out of six main journal search engines and 100 articles found
related to this study, only 21 articles are taken into consideration for further analysis. The results
from existing studies on chatbot are tagged to nine categories based on content, and the findings
are elaborated in terms of the implementation challenges of chatbot for student portal.
Categories of questions in an online discussion forum: An analysis 2020 5th International
Conference on Computer Science & Education IEEE (5 June 2020)
The online discussion forum is a common means of learning for CSCL, because participants can
share or exchange their understandings, viewpoints, comments, or critiques of a certain task or
solving problems with it. The results of analyzing the contents of online discussion forums could
describe the characteristics of online discussions. In this study, the 20 undergraduate students
registered in a course - “Computer in Education” and participated in the relevant group activities.
Their postings in a web-based learning environment are analyzed for exposing how students
communicated each other demonstrated in the categories of questions. The coding scheme of this
study was proposed by Graesser and Person. The results illustrate that the characteristics of the
discussion forum.

Notes Sharing and Student performance Analysis Web Application , IEEE (17 May 2023) ,
2023 7th International Conference on Intelligent Computing and Control System (ICICCS)
Students frequently experience issues while taking notes, which interferes with their ability to
study. There are many reasons students miss to take notes in college. Without notes, they might
miss on important information and it would be really hard for the students during their exam
times. Students will have a place to congregate and engage in collaborative learning through our
application. It is possible for students to their materials (both written notes and documents in
PPT, PDF, DOC, etc. format) for free access by other students in any branch or semester. Each
user will log in to the application using their individual account. This application will also help
the students to earn money. Students who wish to earn money while studying can lock their
notes and the other students who want to download the notes have to pay the uploader. This way
the application will benefit students to earn part time and also encourage students to take notes in
class. There are few existing models for the said application but users face many difficulties like
access to notes only after payment, does not accept hand written notes, must upload notes
regularly, allows upload only for a particular stream. The proposed method provide solutions
like students from different streams can upload their notes, notes can be downloaded for free or
paid version based on how the uploader has set the download option.
CHAPTER 3
PROBLEM STATEMENT
 PROBLEM STATEMENT

Student portals often struggle with complex navigation, lack of personalization, and poor
integration with other systems, which can affect usability and efficiency. Many are also not
optimized for mobile use or accessibility, and they may lack effective communication tools and
real-time notifications. Additionally, ensuring data security and privacy is a challenge. The goal
is to redesign the portal to improve navigation, personalize content, enhance system integration,
optimize for mobile and accessibility, and strengthen communication features and security,
thereby providing a more user-friendly and secure platform for students.

To enhance student portals, several key improvements are necessary. First, simplifying
navigation and personalizing content based on individual student needs will improve the user
experience. Seamless integration with other systems, such as Learning Management Systems and
administrative tools, along with consistent data synchronization, will ensure a unified and
accurate experience.
CHAPTER 4

EXPERIMENTAL SETUP
 EXPERIMENTAL SETUP

4.1 - HARDWARE SETUP

To support an enhanced student portal, a comprehensive hardware setup is

essential. The infrastructure should include high-performance web and
database servers to efficiently handle user requests and store data,
complemented by backup servers for data recovery. Networking equipment
like high-speed routers, switches, and firewalls is crucial for managing traffic
and securing the system. Security hardware, including Intrusion Detection
Systems (IDS) and encryption modules, will protect against unauthorized
access and ensure data confidentiality. Access devices such as modern
desktops, laptops, and mobile devices must be supported, as the portal
should be accessible across various platforms. Additionally, development
workstations and testing servers are needed for building and validating the
portal's features. Power and cooling systems, including Uninterruptible Power
supplies (UPS) and cooling solutions, will maintain hardware performance
and prevent failures. Implementing robust backup, recovery, and disaster
recovery systems will ensure the portal's reliability and resilience in case of
emergencies.

4.2 - SOFTWARE SETUP

To effectively support an enhanced student portal, a robust software setup is crucial. This
includes web server software like Apache or Nginx for handling HTTP requests and ensuring
reliable performance. A solid database management system, such as MySQL or PostgreSQL, is
essential for managing and storing data, with NoSQL options available for unstructured data.
Development tools, including IDEs like Visual Studio Code and version control systems such as
Git, are necessary for coding and managing changes. Frontend technologies like HTML, CSS,
and JavaScript frameworks (e.g., React, Angular) will create an interactive user interface, while
backend technologies such as Node.js or Django will handle server-side logic. Integration with
Learning Management Systems (LMS) and communication tools like Slack will enhance
functionality and collaboration. Security measures, including web application firewalls and
antivirus software, will protect against threats, while analytics and monitoring tools will help
track performance and user behavior. Additionally, backup and recovery solutions are vital for
safeguarding data and ensuring rapid recovery in case of emergencies. This comprehensive
software setup will ensure the portal is efficient, secure, and responsive to user needs.
CHAPTER 5
PROPOSED SYSTEM &
IMPLEMENTATION
PROPOSED SYSTEM & IMPLEMENTATION

5.1 - BLOCK DIAGRAM OF PROPOSED SYSTEM

5.2 - DESCRIPTION OF BLOCK DIAGRAM

 Registration: Users can sign up or sign in to access the platform
 Channel/Chat: This is the primary workspace where users can interact and collaborate.
 Private Workload: This section likely allows users to manage their individual tasks and
assignments
 Updates: This might be a place for administrators or project leaders to share announcements
or updates Sharing: This could refer to a feature for sharing files, documents, or other
resources.
 Events: This section might be used to schedule and manage events, meetings, or deadlines.
 Specific Elements:
o Category: This might categorize projects or assignments based on type or subject.
o Description: Provides additional details about the project or assignment.
o Admin: This likely refers to administrators or project leaders who have additional
permissions.
o Assignment: This section might be used to create and manage assignments with
deadlines and status tracking.
o Display of Messages and Images: This indicates that users can share and view
messages and images within the chat.
 o Select File: This feature Topic Selection: Users can choose the topic or subject of
their work allows users to upload files.
o Send: This button is used to send messages or files.

5.3 - IMPLEMENTATION
CHAPTER 6
CONCLUSION
 CONCLUSION

In conclusion, creating an enhanced student portal requires a well-thought-out combination of

hardware and software solutions that address the challenges faced by current systems. By
simplifying navigation, personalizing content, and ensuring seamless integration with other
institutional tools, the portal can significantly improve the user experience. Optimizing for
mobile accessibility, strengthening security, and implementing effective communication features
will further enhance the portal's functionality and inclusivity. A robust infrastructure, coupled
with advanced software solutions, will ensure the portal is not only efficient and userfriendly but
also secure and adaptable to the evolving needs of students. This comprehensive approach will
ultimately lead to a more cohesive, supportive, and effective digital environment for students,
fostering their academic success and engagement.

1. Robust Infrastructure: A high-performance hardware setup with reliable servers, networking

equipment, and security systems ensures the portal's stability, uptime, and data integrity.
2. User-Centric Design: The portal should feature an intuitive interface built with modern
frontend frameworks, offering a seamless and engaging user experience with responsive
design and mobile optimization.
3. Comprehensive Integration: Backend systems must seamlessly integrate with existing
institutional tools like Learning Management Systems (LMS), databases, and communication
platforms to create a unified and efficient experience.
4. Enhanced Security: Implement strong data protection measures, including encryption,
intrusion detection systems, and regular updates, to safeguard sensitive information and
ensure compliance with privacy regulations.
5. Continuous Improvement: Utilize analytics and monitoring tools to gain insights into user
behavior and system performance, enabling ongoing enhancements and adaptability to
evolving educational needs.
REFERENCES
Research paper

1. Tanya Uppal Saumitya Srivastava and Kavita Saini, “Web Development Framework: Future
Trends”, 2022 4th International Conference on Advances in Computing, Communication
Control and Networking (ICAC3N), IEEE (6 December 2016).

2. Khalid Wahab, Anwar Ullah, Yulin Wang and Abdul Majid, “Development of a Web-Based
Student Portal System for University Students”, IEEE (2022); International Conference on
Intelligent Education and Intelligent Research (IEIR).

3. Pavani V Lakshmi Sravya K Poorna Vyshnavi A and Sai Bhavani G, “Students Community
Portal using Machine Learning”, 2023 Second International Conference on Electronics and
Renewable Systems (ICEARS), publish by IEEE (3 March 2023).

4. Eka Wahyu Aditya Shahrinaz Ismail and Noormadinah Allias, “Implementation of Intelligent
Chatbot in Student Portal: A Systematic Literature Review” ,2022 International Visualization,
Informatics and Technology Conference (IVIT), IEEE (2 November 2022).

5. Jianhua Zhao and Yinjian Jiang, “Categories of questions in an online discussion forum”, An
analysis 2020 5th International Conference on Computer Science & Education IEEE (5 June
2020)

6. K. Swasha, S. Steffie Gracia and M. Maheswari, “Notes Sharing and Student performance
Analysis Web Application”, IEEE (17 May 2023), 2023 7th International Conference on
Intelligent Computing and Control Systems (ICICCS)

URL
 https://ieeexplore.ieee.org/document/10391217/authors#authors
 https://ieeexplore.ieee.org/document/7949591
 https://ieeexplore.ieee.org/abstract/document/9673464
 https://ieeexplore.ieee.org/document/10142801/authors#author