Data Entry Interview Q&A; Handbook
General/HR Questions
Q: Tell me about yourself.
A: I’m Aryan, a graduate with interest in IT and data-related work. I’m detail-oriented, comfortable
with computers, and looking to start my career in data entry where I can use my accuracy and focus
to add value.
Q: Why did you choose data entry over IT?
A: I see data entry as a strong foundation to gain industry experience, improve my accuracy, and
work with real business data. It matches my strengths in focus and detail, while still keeping me
connected to IT-related skills.
Q: What do you know about our company?
A: From my research, your company is known for its quality service and growth, and I admire the
way you value accuracy and efficiency. I’d be happy to contribute here.
Q: Why should we hire you?
A: I have strong computer skills, good typing speed, and a focus on accuracy. I’m also reliable,
quick to learn, and motivated to deliver error-free work consistently.
Q: Are you comfortable with repetitive tasks?
A: Yes. I understand data entry requires focus and patience, and I see repetitive tasks as a way to
improve speed and accuracy over time.
Q: Where do you see yourself in 2–3 years?
A: In 2–3 years, I see myself growing within the organization — taking on more responsibilities,
possibly in data management or IT-related tasks as I gain experience.
Computer/System Knowledge
Q: What are the basic parts of a computer?
A: Monitor, CPU, keyboard, mouse, storage devices, and operating system software.
Q: How do you troubleshoot if the system hangs?
A: First, wait a moment, then try closing unresponsive apps with Task Manager. If that fails, restart
the system. If frequent, check for updates or memory issues.
Q: What is the difference between RAM and ROM?
A: RAM is temporary memory used while the computer is running. ROM is permanent memory
used to store system instructions.
Q: Can you name some shortcut keys?
A: Ctrl+C for copy, Ctrl+V for paste, Ctrl+Z for undo, Alt+Tab to switch apps, and Ctrl+S to save.
MS Word
Q: How do you make text bold, italic, underline?
A: Bold → Ctrl+B, Italic → Ctrl+I, Underline → Ctrl+U.
Q: How do you insert a table in Word?
A: Go to Insert → Table, then select the number of rows and columns needed.
Q: What is the difference between Save and Save As?
A: Save updates the existing file, Save As creates a new file with a new name or location.
MS Excel
Q: What is the difference between a cell, row, and column?
A: A cell is the intersection of a row and column. Rows are horizontal (1, 2, 3), columns are vertical
(A, B, C).
Q: Explain some basic formulas.
A: SUM adds numbers, AVERAGE finds the mean, COUNT counts numeric cells, MAX gives the
largest value, MIN gives the smallest value.
Q: What is the difference between COUNT and COUNTA?
A: COUNT counts only numbers, COUNTA counts all non-empty cells (text + numbers).
Q: How do you apply filters and sorting in Excel?
A: Select the data → go to Data tab → click Filter or Sort.
Q: How do you remove duplicates?
A: Select the data → Data tab → Remove Duplicates.
Q: What is a pivot table?
A: A pivot table is a tool to quickly summarize, analyze, and group large amounts of data.
Typing & Accuracy
Q: What is your typing speed?
A: Around [your WPM] with good accuracy. I focus more on error-free typing.
Q: How do you ensure accuracy in data entry?
A: By double-checking entries, using spell check, and reviewing data before submission.
Email & Internet
Q: What is CC and BCC in email?
A: CC sends a copy to others, visible to all. BCC hides the recipient’s email from others.
Q: How do you attach a file to an email?
A: Click attach icon (paperclip), browse the file, and select it. Then verify before sending.
Scenario-Based Questions
Q: If you’re given 5,000 rows of data to enter in 2 days, how will you complete it?
A: I’ll divide the work into parts, set daily targets, stay focused without distractions, and check
accuracy as I go. If needed, I’ll extend my working hours to meet the deadline.
Q: If you notice errors in the source data, what will you do?
A: I’ll not assume or guess — I’ll immediately report it to my supervisor or verify with the correct
source before entering.
Q: If your system suddenly crashes, how will you handle the work deadline?
A: I’ll restart and recover the work. Since I save data regularly, I won’t lose much progress. If it’s a
major issue, I’ll inform IT support and my supervisor quickly.
