437_10_1925

437_10_1925

• 1.
  Business Meeting The Stagesof a Business Meeting Business Presentation
• 2.
  Roadmap of TheCourse Arranging a Business Meeting By Telephone Welcoming Business Associates Small talk / Settling in Business Presentation / Discussion Developments Closure
• 3.
  Things to Ponder? •Have you ever arranged or managed a business meeting? • What does each of these tasks involve? • What is the most difficult part of each task? • What is a business meeting? • How to deliver a speech/talk during business meeting?
• 4.
  The stages ofthe meeting Getting the meeting started / Greetings Introducing yourself (name and position) and your topic Provide an outline 1, 2, 3 State your timing State your question policy (during talk or at the end of the talk) Present your presentation (do not forget to use signpost) Conclude Ask and respond to a question Thank audience Following up the meeting by email
• 5.
  Getting the meetingstarted/ Greetings • I am in charge of . . . at . . . • I am the head of at . . . Introducingyourself(nameand position)and yourtopic • Good morning / afternoon ladies and gentlement • My name is . . .
• 6.
  Provide an outline1, 2, 3 • I would like to talk about . . . I’d like to give you an overview of the presentation they are . . . , . . . , . . . • My presentation will be divided into three parts first . . ., second . . ., third . . . , finally . . . • I’ve divided my presentation onto three parts they are . . . , . . . , . . .
• 7.
  State your timing •My talk will take about . . . • My presentation will last about . . . • The presentation will last about . . . but there will be a . . . Break in the middle. We will stop at . . .
• 8.
  Policy on Q& A . . .and please feel free to ask questions at any time . . .and I’m happy to take question at any stage . . .and there will be time to answer questions at the end of my presentation . . .and I will be happy to field question at the end of my talk Please interrupt me if your have any questions
• 9.
  Signposting (Beginning section) • Let’sbegin with the research • Right. So let’s move on to the research • Turning to our . . . • Moving on to the . . . • To move on to the . . . • So that concludes the . . . (beginning sections) Let’s move on
• 10.
  Business Presentation Select ATopic/Proposal Analyze The Audience Determine The Speech Purpose Compose A Main Idea For The Speech Develop The Main Points Consider Presentation Aids Outline The Speech Rehearse The Speech
• 11.
  Select A Topic •Selecting an appropriate topic requires knowledge of who is in the audience and what their interests are. • Be aware your topic must be of interest to the audience!
• 12.
  Analyze the Audience •Audience analysis is a systematic process of getting to know your listeners • Interviews • Questionnaires • Surveys
• 13.
  Determine the SpeechPurpose • An informative speech • Provides an audience with new information or new ways of thinking about a topic. • Its general purpose is to increase the audience’s awareness by imparting knowledge. • Your speech might be an explanation of a concept or practice; a description of a person, place, or event; or a physical demonstration of how something works
• 14.
  Determine the SpeechPurpose • A persuasive speech • intends to influence the attitudes, beliefs, values, or acts of others • Some persuasive speeches attempt to modify audience attitudes and values so that they move in the direction of the speaker’s stance
• 15.
  Outline of aSpeech • Every speech has three major parts: introduction, body, and conclusion • Develop each part separately, then bring them together using transition • Introduce the topic and purpose of the speech. • Preview the main points. • Use a transition to signal the start of the speech body.
• 16.
  Generic Structure ofA Speech INTRODUCTION • Introduce the topic and purpose of the speech. • Preview the main points. • Use a transition to signal the start of the speech body.
• 17.
  Generic Structure ofA Speech BODY • Clearly state the main idea of the speech. • Develop the main points using a structure that suits the topic, audience, and occasion. • Use a transition to signal the conclusion.
• 18.
  Generic Structure ofA Speech CONCLUSION • Restate the thesis and reiterate how the main points confirm it. • Leave the audience with something to think about or challenge them to respond. • Be prepared to answer questions.
• 19.
  Consider Presentation Aids •Presentation aids • Charts • Graphs • Props or model Helps the audience retain ideas and understand difficult concepts
• 20.
  Consider Presentation Aids •Consider a Prop or Model • A prop can be any inanimate or live object—a stone or a snake, for instance—that captures the audience’s attention and illustrates or emphasizes key points • Make sure it is big enough for everyone to see (and read, if applicable). • Practice your speech using the prop or model.
• 21.
  Practice Delivering theSpeech • The success of any speech depends on how well prepared and practiced you are. • a good speech is practiced at least six times • A five to ten minute speech requires at least two hours of practice!
• 22.
  PresentationStrategy - VerbalDelivery Vocal Delivery Vocal delivery includes speech volume, pitch, rate, variety, pronunciation, and articulation. As you rehearse, do the following: • Pay attention to how loudly or softly you are speaking. • Pay attention to the rate at which you speak. Aim to speak neither too fast nor too slowly. • Decide how you want to phrase your statements, and then practice saying them. • Pronounce words correctly and clearly.
• 23.
  PresentationStrategy - NonverbalDelivery NonverbalDelivery Beyond noticing the words of a speech, audiences are highly attuned to a speaker’s nonverbal speech behavior—facial expression, gestures, general body movement, and overall physical appearance. As you rehearse, do the following: • Practice smiling and otherwise animating your face in ways that feel natural to you. Audiences want to feel that you care about what you are saying, so avoid a deadpan, or blank, expression. • Practice making eye contact with your listeners. Doing so will make audience members feel that you recognize and respect them. • Practice gestures that feel natural to you, steering clear of exaggerated movements.
• 24.
  Managing Speech Anxiety •Prepare and Practice • If you are confident that you know your material and have adequately rehearsed your delivery, you’ll feel far more confident in front of an audience than otherwise • Modify Thoughts and Attitudes • Think positively about public speaking, and remind yourself that it is an opportunity toward, not a threat to, personal growth • Visualize Success • visualize a series of positive feelings and reactions that will occur on the day of the speech • Activate the Relaxation Response • Briefly Meditate • Use Stress-Control Breathing • Use Movement to Minimize Anxiety • Practice Natural Gestures • Move as You Speak
• 25.
  To be Concluded
• 26.
  • Phrasal Verbs •Hold off on = not to purchase as of yet • Cut down on = reducing or are hiring less people • Factor in = consider, include in equation • Fall behind = start to perform worse than … • turned down = rejected • In order for ...to ...; With this in mind, ... • rather than ... • I’d like to stress that • ... ; ... of vital importance • ... ; ... especially the list of ...