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Distributed agile teams meetup version
- 1. Distributed Agile Teams February16, 2017
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- 3. 3 Distributed Team Challenge:Graphic Arts teams Distributed Agile • You are on a team of graphic artists creating images for the gaming industry • Your cutting edge tools: Ball point pen • Cutting edge in 1888 • Your games: Connect the dots • Fun for children of all ages
- 4. 4 Goal: Create asmany images as you can Distributed Agile Acceptance Criteria: • Each image must be presented in sequence:Apple, Elephant. • Images out of sequence don’t count • All of the lines must be drawn and the image colored in • A team member can only draw 4 lines on an image and then the must pass it on to another team member • All co-located team members must draw at least one line on every image
- 5. 5 Your teams Distributed Agile •BlueTeam: Co-located • RedTeam: Distributed with a 3 hour overlapping work schedule • White Team: Distributed with no overlapping work time
- 6. 6 Each round Distributed Agile •6 minutes • 4 day sprint • Each day is 90 seconds • Only work during your “Day” • Locations will start off cycle • Look for the sun to know if you should be working
- 7. 7 Debrief Distributed Agile • Whichteam structure had the advantage? • What changes could the other teams make to improve?
- 8. 8 What percentage ofAgile organizations have their teams distributed? Distributed Agile A. 22% B. 42% C. 62% D. 82%
- 9. 9Distributed Agile As of2016, more than 82% of Agile organizations had at least some distributed agile teams. Source: 10th Annual VersionOne State of Agile Survey Distributed teams in Agile today
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- 11. What challenges haveyou seen with distributed teams using Agile?
- 12. 12Distributed Agile Some ofthe Challenges Collaboration Team Building CommunicationDifferent Time Zones Cultural Differences Coordination Facilitating Ceremonies Engagement Language Differences
- 13. Are there anybenefits to being distributed?
- 14. 14 What are Someof the Benefits? Distributed Agile TheVersionOne survey mentioned earlier reports that 62% found that adopting Agile helps them to better manage distributed teams! Distributed Teams help Agile by: • Making it possible to get the right people on the team – no matter where they’re located • Increasing the span of work hours that the team is working across • Better enabling organizational insights from different organizational locations • Providing a wider organizational, regional or global outlook for the team
- 15. Recommendations for DistributedAgile Teams
- 16. 16 Jason’s Suggestions forDistributed Teams Distributed Agile • Limit the time zone spread when setting up the team • Optimize your technology toolkit • Utilize the highest bandwidth communication methods • Increase focus on deliberate team building • Tailor your methodology
- 17. 17 Limit the timezone spread Distributed Agile • Overlapping work times equals increased communication potential • Teams in 2 time zones can easily develop methods for overcoming the location and time distribution • Teams in 3 or more time zones are handicapped
- 18. 18 Optimize your TechnologyToolkit DistributedAgile • Use and maximize available collaborative online tools • Enable video for your team members • Consider a laptop webcam as a video conferencing tool – just gather round! • Investigate and use online tools to support ceremonies • Get your arsenal up, tested and running and train team members so you are ready at a moment’s notice! Once enabled, you can use video for meetings or even just for chats! Image from Susan’s Skype!
- 19. 19 Useful online toolsand sites Distributed Agile • Estimation: • PointingPoker.org • Planning and Meetings: • Google Docs • Google Drawings • Kanban Flow • Story Workshops • Trello (informal) • JIRA • Kanban Planning • Kanban Flow (informal) • Trello (informal) • JIRA • Retros: • Trello • Google Drawings Trello Retro Google Drawings Retro
- 20. 20 Utilize the highestbandwidth communication methods Distributed Agile Use video-enabled communication as much as possible when you can’t be face-to- face. Source: Gigaom Survey and LinkedIn.com Kill Your Email!
- 21. 21 Increase focus ondeliberate team building Distributed Agile • Develop a practical working agreement • Do more – not less – team building • Respect time differences • Everyone is remote • Pay extra attention to what’s happening on your team
- 22. 22 Develop a practicalworking agreement Distributed Agile Make sure your working agreements keep in mind: • Preferred online collaboration tools • Preferred communication methods, keeping communication richness in mind • Guidelines for working hours and communications outside working hours • Agreement on the times and facilitation of ceremonies so all team members can participate • Commitment to keeping the technology toolkit ready, in case co-located team members become temporarily distributed. Keep your team’s unique needs in mind when crafting your working agreements
- 23. 23 Do more –not less – team building Distributed Agile • Get Face to Face whenever possible • Investigate distributed team building exercises • Take into account cultural and language differences • Make sure distributed members are not excluded from any activity • Find creative ways to include all team members in celebrations or other team building events for special occasions Consider an On- Site / Off-Site Ice Cream Party!
- 24. 24 Respect time differences DistributedAgile • Honor time differences when scheduling meetings and ceremonies • If some team members have to be inconvenienced sometimes, consider rotating the inconvenience • If there is a golden window of shared time, keep it sacred Would you want to make Sprint commitments in this condition?
- 25. 25 Everyone is remote DistributedAgile • All meetings, facilitation techniques, and collaboration processes should emphasize ease of use for remote team members • Consider having all of the team members work with the same remote tools • i.e. Don’t do in person meetings • As % of distributed team members increases the % of meetings done fully remote should increase Get into the habit of Thinking Remote First
- 26. 26 Pay extra attentionto what’s happening on your team Distributed Agile Even with video, it can be harder to pick up on a team’s ”vibe.” • Pay extra attention to possible symptoms like: • Lateness or non-attendance to meetings and ceremonies • Non-participation during meetings and discussions • Passivity, hesitance to disagree or unusual silence • Check the pulse more frequently • Include questions in retros about how distribution is working for all team members and how it is affecting performance and delivery A Distributed Agile Team should be a happy team!
- 27. 27 Tailor your methodology DistributedAgile • Scrum was designed for co-located teams • Adapt the Scrum meetings to meet the needs of your team • Honor the spirit and purpose but adapt the format • Examples: • A team with limited time overlap may split planning across 2 days • Teams with multiple languages may adapt who demo’s the software
- 28. 28 Recap: Jason thingsdistributed teams need to: Distributed Agile • Limit the time zone spread when setting up the team • Optimize your technology toolkit • Utilize the highest bandwidth communication methods • Increase focus on deliberate team building • Tailor your methodology
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