Farewell Oracle® EBS – A Smooth Exit

Farewell Oracle EBS
A Smooth Exit
#FarewellOracleEBS

2 ©2020 eprentise. All rights reserved.
Who Is eprentise?
In 2007eprentise wasfounded
on its originalproduct, FlexField
➢ Enablescustomers to make
unprecedentedchangesto theirfinancial
chart of accounts while maintaining
transactional historyand data integrity.
In 2009we introducedour Consolidation,
Divestiture,and Reorganizationproducts
➢ Transformational software which can copy, change, filter,or
merge all elementsof Oracle EBS financial systemsto
address ever-changingbusinessneeds,suchas regulatory
compliance and growthopportunities.
In 2020we are expandingto new marketswith our C Collection
analyticssuite,and our Audit Automationsoftware
➢ AutomatedAuditprovidesinternal and external
financial auditorswith drill-downdatafroma
balance sheetreport intothe transaction-level
detail. The software covershundredsof
substantive proceduresforthe entire enterprise
domain and buildsinconsistentaudit processes
and workflowsacross the organization.
➢ C Collectionanalyticsprovidestransparency and
identifiespotential problemareaswith
transactional data. This allowsusersto reduce
costs, leverage opportunitiesacrossthe
enterprise, improve businessprocesses, and
increase the confidence level of the usersin their
data, processes,and operations.
Transformationto Optimization
One-time usage to subscriptionmodel

After completion of this program you will be able to:
Objective 1: Explore reasons why companies may choose to move
away from EBS now or in the future.
Objective 2: Explore why restructuring an existing EBS environment
beforehand is the best approach for migrating.
Objective 3: Learn steps to streamline your EBS environment for a
more efficient, cleaner and faster transition.
Learning Objectives

❑ Introduction
❑ Business Scenarios and Challenges for…
➢ Multiple Instances,Different Charts of Accounts, Divestures,
Multiple Calendars, Unused Data
❑ Why eprentise?
➢ Out-of-the-box Software
➢ Proven Methodology and Approach
❑ Benefits
Outline

Copy, Change, Filter, and
Merge functionality
identifies and transforms
the required rules into
business functions
eprentise Transformation Solution
Ultimately Generates the Single Source of Truth for the Customer
❑ Transformation Engine
▪ Metadata transformationspecificto product (documented
& undocumented)
▪ Knowledge acquired from product and process
▪ Converts all historicaldatain every module with 100%
accuracy.
▪ Process Automationto transformdata from source to
target
▪ Executes rules in the right sequence to maintain relational
integrity
❑ Metadata Analysis
▪ Knowledge Repository – intelligent,learningand
buildingfromeach successive implementation
▪ Houses hundreds of thousands of rules
▪ Rules Engine
▪ Automatedconflict resolution and data mapping
▪ Rules learned automatically during each
implementation

❑ You are moving to Oracle Cloud (Fusion/SAAS)
➢ There is no direct migration path to Oracle Cloud from EBS
❑ You are moving to the Cloud (IAAS, PAAS)
❑ You’ve been acquired
➢ The acquiring company does not use Oracle E-Business Suite
(EBS)
➢ The plan is to move to SAP or Dynamic or Netsuite or another
ERP system within the next two years
❑ You have been divested from a parent company who
used Oracle EBS, and you need a smaller, stand-alone
footprint that you can manage with fewer resources
The Business Scenarios

❑ Set up the target
❑ Extract reference data, then master data, then transaction data
❑ Map EBS data to target objects
➢ 1:1, Default values, concatenation of multiple columns
➢ Cross referencing of values
➢ Calculations
➢ Open items (in transition)
❑ Align source data to target – custom code
➢ Deal with data that is in source but not in target, data required in target but not in source, data that
is in a different format in the source and target
➢ Deal with differencesin charts of accounts, ledgers, operatingunits, calendars,etc.
➢ Make sure changes are made to all related data
❑ Load transformed data
➢ Error handling
➢ Revisions in custom code
➢ Data volumes
➢ Managing relationships
The Extract, Transform, and Load Process

❑ Data needs to be extracted from multiple systems
➢ Differentformatsin each system
➢ Differentconfigurations in each system
▪ Ledgers, OperatingUnits, InventoryOrgs
▪ Chartsof Accounts
▪ Calendars
➢ Inconsistentbusinessprocesses
➢ Duplicatedata
▪ Masterdata
▪ IDs (documentsequence numbers,invoicenumbers,etc.)
➢ Multiple interfacingsystemsand customizations
❑ Coordinationand synchronizationof extracts
➢ Multiple teams – possibly of hundredsof technical consultantsfor
each team
➢ Differentextract scripts,errorhandling, unit testing of code
Challenge: Multiple Instances

❑ Automatically find differences among instances
❑ Automatically resolve conflicts
❑ Automatically create the mapping from source(s) to target instance
❑ Consolidation represents the union of all the data including history
in each of the instances with duplicates,conflicts,and
configuration differences resolved
❑ Only need to create extract scripts for one instance for taxes,
reporting
❑ Added benefits
➢ Significant immediate cost savings
➢ Little modification to CEMLI objects that already exist in the target
➢ Users see the same data, used in the same way as in their original instance
so the transition is smooth.
The Solution: Consolidate Instances

Instance Consolidation

Reports Compare Source and Target
Database Objects
❑ Seed Data
❑ Configuration Data
❑ Master Data
❑ Transaction Data
Every Type of Data

Automatic Conflict Resolution Between Source and Target
Three Types of Changes:
ID of Source data (and all related data)is changed so there is no conflict with target IDs
Source Data is identical to target data but with different IDs. In that case, the ID of
the source (and all related data) is synchronized with the target ID
Source data is renamed so there is no conflict with target names
Synchronization
Name Changes
ID Changes

❑ You have many different charts of accounts
➢ Many systemsdo not accommodate multiple charts of
accounts
➢ You need many external products/modules/features(HFM,
custom reports, GL Consolidation, secondary ledgers, etc.) to
close each month
➢ Each of those charts of accounts will need to be transformed
before migrating into the new system
❑ Your chart of accounts does not match the acquired
company’s chart of accounts
Challenge: Different Charts of Accounts

❑ There is no software product like eprentise’s FlexField
product for EBS for any other ERP system
❑ Add additional segments
❑ Eliminate redundant information across segments
❑ Eliminate unused values
❑ Restructure to align with the new ERP and new business
requirements
❑ Allow for growth in existing segments
❑ Simplify for financial management, shortening the close
cycle, reporting, compliance with statutory and
regulatory requirements, and integration with 3rd party
applications
The Solution: Change Charts of Accounts with
FlexField Software

Segment Mapping
Map Segments and
Values or Code
Combinations
Segment Mapping
1 1 Mapping
M 1 Mapping
1 M Mapping
Changes CCID everywhere
❑ All setups
❑ All subledgers
❑ All history
❑ Looks as though the new
chart of accounts was part
of the original
implementation
❑ Full audit trail, drill down,
roll up
❑ Built in exception
reporting

❑ You have been divested from a parent company who
used Oracle EBS, and you need a smaller, stand-alone
footprint that you can manage with fewer resources
❑ Acquiring company doesn’t want all divisions
❑ Acquiring entity is planning on doing a flip of selected
lines of business
❑ Only a few divisions are going to be integrated into the
new ERP
Challenge: Carve-out is Sold to Different
Company

Filter on any Criteria and on Multiple Criteria
Specify
Retain or
Delete
Code Combination Segment Value
Filter by OperatingUnit with File Load
Filter by Legal Entity and
BalancingSegment Value

❑ There may be a statutoryor regulatoryrequirementto have
a differentyear-end, change the number of periods, or to
change the period dates to alignwith an acquiring
company’s systems.
❑ In the case of an acquisition, preparingconsolidated
financial reports and revaluingassets must be completed
shortly after the acquisitiondate.
❑ It is useful to have year-over-yearreports and projections
with the same periods to obtain an accuratefinancial picture
of an acquired company.
❑ Multiple calendars requireadditional custom extract,
transform, and load scripts and make the migrationto a new
system more difficult.
Challenge: Different Calendars

❑ Over time, as companiesgrow by acquisition and sell parts of their
business,EBS accumulatesdata that the currentbusinessdoesnot need
➢ Historicaldatafrom an acquiredsystem that does not belongto the current
company
➢ Datafrom divisionsthathave been divested
➢ Modulesthat are no-longer in use or havebeen replacedby another system
➢ Localizationsthat are not neededfor the new company
❑ Ledgers,operatingunits, inventory orgsare redundantand make EBS
more complex
➢ Datathat exists after a “start-over” when a new ledger or legalentity or
operatingunitwas createdand the old,historicaldatais beyondthe required
retentionperiod
➢ Migration ismore complex when there are duplicatebusinessprocesses
➢ The “garbage-in”,“garbage-out”means that reporting and operationsin the
new system willinherit the same issues that you hadwithin your EBS
environmentthatmade your close cycle longer, reconciliationmorecomplex,
and requiredextensiveuse of spreadsheetsand third-partysystems
➢ Datain the new system will not be complete,consistent,andcorrect
Challenge: Too Much “Unused” Data
Challenge: Streamline and Simplify

Solution: eprentise Reorganization Software
Copy, Change, Filter,
and Merge
functionality identifies
and transforms the
required rules into
business functions

Move LE to New Ledger
eprentise Reorganization: Move Legal Entities,
Operating Units
Move OU to New LE
Move LE to New BG

eprentise Reorganization: Merge Ledgers, Legal
Entities, Operating Units
Merge OperatingUnits
Merge Sets of Books
Merge Legal Entities

Filter to Move or Change Selected Data
Filter by Code Combination Values
Filter by LE and BSV
Filter by Business Groups
Filter by OperatingUnit

Proven Out-of-the-Box Software Products

eprentise Software Methodology – All Automated
❑ Rules Repository and Metadata
Analysis mine and validate rules
➢ Generic, based on relational database
patterns (documented and
undocumented)
▪ Constraints (unique, primary and foreign-
keys)
▪ Column names
▪ Functional purpose
▪ Domains and usage
▪ Sequence of transformation operations
➢ Automated discoverytools find
approximately 90% of rules
➢ Analysis/discoveryof other 10% of rules
➢ New rules discovered through projects
are tested and added to the rules
repository
➢ Rules are validated (impact,
completeness, applicability for all
customers)
❑ Compare sources and targets
using MetadataAnalysis
➢ Every table, every column
➢ Every databaseobject
➢ Reports generated
❑ Rules Engine automatically generates
mappings, code needed to complete
the transformation
❑ Resolve conflicts
➢ Duplicates
➢ Conflicting IDs, names
➢ Synchronize and rationalize sources and targets
❑ Copy, Filter, Change, Move, and
Merge from sources to targets
❑ Validate results – complete, consistent,
correct, maintaining all history
Metadata
Analysis
Rules
Repository
RulesExecution
Engine

❑ Complex BusinessChallengescan not be met with TypicalConversion Approach:
➢ Data between disparatesystems doesn’t lend itself to simplemapping
➢ Effect of change on underlying databasestructurecomplicates the process
➢ Users and engineers are often unaware of these intricate, complex issues
➢ Changes can impact thousands of tables and columns
❑ What transformation offers over conversion:
➢ Maintaining databaseintegrity
➢ Ultimate delivery of consistent data
➢ Complete, 100% accurate set of historical financial (and other) transactions
➢ Ability to support various situations (mergers and acquisitions, divestitures etc.)
➢ Increased data quality
➢ Repeatableprocess reduces risk
❑ Consistency and completeness:
➢ Codeis dynamically generated to implement require changes which eliminates coding errors
➢ Rules execution engine saves the time and cost of custom coding and error handling, and reduces the
risk of compromising thedata integrity
➢ Definition, design and re-use of rules
➢ Permits modeling scenarios as requirements change
❑ Enables fastest and safest time-to-value:
➢ Reduces project timelines and costs, allowing IT executives to more efficiently managethe project
➢ Improvesaccuracy and predictability
Why is the eprentise Transformation Solution Different
Than Traditional Consulting Migration, Integration, or
Conversion Projects?

❑ Easier migrationto the Cloud
❑ Clean data to go into a new ERP or to Fusion
❑ Simplifiedstructures that reflect the currentbusiness
environment
❑ Easier and faster migrationpath to new ERP
❑ Alignmentof the business
❑ Easier for users to recognizetheir data in a new environment
❑ Clean audit trail before the move
❑ Less expensive than trying to transformthe data once you
are in the new environment
❑ Ability to purge data that is no longer needed for the new
ERP
The Benefits
Planning for the Transition with eprentise

❑ No other software products in market for any transformation
❑ Many system integrators have scripts that they run
➢ Equivalent to custom code for each customer
➢ Has not gone through extensive testing, code review, or impact assessment
➢ Requires very qualified technical consultants or there is a significant risk of data
corruption or violating the relational integrity
➢ Qualified consultants are not readily available and are only assigned to one
project at a time.
❑ Most often for eprentise customers the competitive solution considered
was a reimplementation (setting up a new environment, or a new
organization unit from scratch). The alternatives:
➢ Typically migrate only a year’s data and beginning balances
➢ Data is extracted, transformed and loaded into new environment
➢ Requires maintaining a sunset environment for audits, compliance, and historical
data
➢ Often takes more than a year, and can cost millions of dollars
❑ Neither migration scripts or a reimplementation can accommodate
changing requirements either during the duration of the project, or
afterwards without a significant amount of recoding
eprentise Offers a Competitive Solution

❑ Align calendars and charts of accounts with acquiring
company
❑ Investigate statutory and regulatory requirements in all
countries in which the combined entity will operate
❑ Revalue assets and date placed in service
❑ Align versions of Oracle E-Business Suite
❑ Consolidate instances
❑ Reorganize within a single instance to align Sets of
Books (or ledgers), Legal Entities, Operating Units,
Inventory Organizations to standardize business
processes and leverage synergies of both companies
Acquisition – Adding Value Quickly

30 ©2020 eprentise.All rightsreserved.
Post-Change Steps (Not covered by Software)
❑ Hard-Coded (RICE-W or CEMLI
Activities)
➢ Interfacesto third-partysystems
➢ Data Warehouse
➢ Reports
➢ Workflows
➢ OFA – Oracle Financial Analyzer
➢ ADI Templates
❑ Uses Ranges
➢ Approval Assignments
➢ BudgetAssignments
❑ EBS Features/ Functions
➢ New Modules/Functionality
➢ Some Configuration– New CoA,
Secondary Ledgers,Reassign
changed BalancingSegment Values
(BSVs),etc.
➢ Recompile FastFormulas
➢ Re-run Global HR Patch
➢ Upgradeto New Release
❑ Definition of target
❑ Testing and Cutover Strategy and
Execution
➢ Reconciliation
❑ Business Rules (Specific to a
Company)
➢ Cross Validation
➢ Consolidation
➢ Account Derivation Rules
➢ Accounting Generator
➢ Roll-up Groups
➢ Security Rules
➢ Summary Templates
➢ Mass Allocations
➢ Costing and Revenue Recognition
Rules
➢ Descriptive Flexfields
➢ “Auto” - anything

31 ©2020 eprentise.All rightsreserved.
eprentise Value Proposition
❑ Proven track record
➢ eprentise software has been successfully
utilized to support over $250 billion of merger,
acquisition and divestiture deals
➢ Software product company with unique
approach to common business issues
➢ Success stories – Many Fortune 50 companies
100% Customer satisfaction
❑ Competitive advantages
➢ Much lower cost of implementation (product
vs. services)
➢ Unique knowledge set developed from years
of use
➢ Proprietary, patented, proven technology
➢ No other software in the market
❑ Benefits of eprentise approach
➢ Maintains database integrity
➢ Retains all history
➢ All conflicts resolved
➢ Reduces risk
➢ Reduces project duration
❑ Efficiency gainsbecause of shorter
project durationwith fewer
resources translates to lower costs
➢ Repeatable results, reusable as requirements
change
➢ Requires significantly less time and resources
than consulting efforts
❑ Accurate,consistent results
➢ No custom code
➢ No need to worry about different coding
styles, standards, skill levels, corrupting
database, differences in different versions
➢ Eliminates need to “qualify” consultants on
technical skills
➢ Generates code automatically without
technical knowledge
❑ No need for externalmapping,
data warehouse, or reporting to
reconcile different businesses
Software - not Consulting
Transformation - not Migration or Integration
Data Transformation with 100% Accuracy

Thank You!
- One World, One System, A Single Source of Truth -
Helene Abrams
CEO, eprentise
habrams@eprentise.com
407.591.4950
Hosted by eprentise
www.eprentise.com | www.AgilityByDesign.com | www.CrystallizeAnalytics.com
Questions and Responses sharedon EBS Answers:
http://www.linkedin.com/groups/EBS-Answers-4683349/about
#FarewellOracleEBS

Farewell Oracle® EBS – A Smooth Exit

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Farewell Oracle® EBS – A Smooth Exit