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MS PowerPoint Essential Training- Module 1
This document provides an overview of Module 1 of the MS PowerPoint 2010 Essential Training course. It covers topics like the basic PowerPoint interface and elements, how to create and work with presentations, and how to format slides. Key points covered include how to change views, insert and modify slides, apply themes and backgrounds, and use the slide sorter view to rearrange slides. The goal of the module is to learn fundamental PowerPoint skills like navigation, layouts, and basic formatting and organization.
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MS PowerPoint Essential Training- Module 1
- 1. MS PowerPoint 2010 EssentialTraining Module 1: Getting Started
- 2. MS PowerPoint 2010Essential Training" Module 1: Getting Started § identify elements on the screen § use the Quick Access Toolbar § changing the view § identify screen symbols § create a presentation § use Backstage to save, open, close, and create new presentations § switch between presentations § move around a presentation § save in different file formats 2" § insert, rearrange, and delete slides § change slide layouts and backgrounds § apply and modify presentation themes Lesson Objectives
- 3. MS PowerPoint 2010Essential Training" Module 1: Getting Started § The PowerPoint window shares several common elements and tools with other Office programs. § Normal view allows you to add and delete slides, and add text and elements to slides. § The Home tab is the default tab on the Ribbon and includes many of the commands you will use most often. 3" Looking at the Screen
- 4. MS PowerPoint 2010Essential Training" Module 1: Getting Started 4" Looking at the Screen
- 5. MS PowerPoint 2010Essential Training" Module 1: Getting Started 5" Viewing Screen Tips § Quick description of feature § Position mouse cursor over item to display tip and keyboard shortcut
- 6. MS PowerPoint 2010Essential Training" Module 1: Getting Started 6" Using the Quick Access Toolbar § Contains buttons for frequently used commands § Can be customized § Can be positioned above or below Ribbon
- 7. MS PowerPoint 2010Essential Training" Module 1: Getting Started 7" Changing the View Normal View Add and edit slides and slide content. Where you will do most of your work. Slide Sorter View Reorganize slides and add sections. Displays thumbnails of your slides so you can easily rearrange them. Reading View View presentation adapted to monitor size for ease of reading. Slide almost fills the screen. Notes Page View one slide and notes for ease of editing notes. Displays slides on top of the page and speaker notes below Slide Show View in presentation mode.
- 8. MS PowerPoint 2010Essential Training" Module 1: Getting Started 8" Changing the View § To change views: • Go to the Presentation Views group on the View tab. § View shortcuts on the status bar
- 9. MS PowerPoint 2010Essential Training" Module 1: Getting Started § In Normal View you can have up to four panes: • Slides tab and Outline tab: Slides tab shows thumbnails of your slides and Outline tab shows text in an outline format. • Slide pane: Displays one slide at a time, and offers an opportunity to edit text. • Notes pane: Where you add speaker notes. • Task pane: Opens up on the right for some tasks such as inserting clip art. 9" Changing the View
- 10. MS PowerPoint 2010Essential Training" Module 1: Getting Started 10" Creating New Presentations Blank Presentation Blank presentation with only title slide and no colors or design elements. Recent Templates List of recently used templates. Sample Templates Pre-designed sample template with suggestions for text, colors, backgrounds, images, etc. Themes Pre-designed themes with specific backgrounds and colors. My Templates Templates designed by you or a colleague. New from existing Use a presentation that is already written and designed, and apply new content and design components. Office.com Templates Templates included with PowerPoint and those previously downloaded from Microsoft’s Office templates Web site.
- 11. MS PowerPoint 2010Essential Training" Module 1: Getting Started 11" Moving Around in Presentations § To access slides: § Click a slide in the Slides/Outline pane • use the scroll bar on the right of the screen • press PgDn or ↓ or → to move forward one slide • Press PgUp or ↑ or ← to move backward one slide • press Home to move to the first slide • press End to move to the last slide
- 12. MS PowerPoint 2010Essential Training" Module 1: Getting Started 12" Learn the Skill § In this exercise, you will create a presentation using one of the Office.com templates & then another one from a sample template.
- 13. MS PowerPoint 2010Essential Training" Module 1: Getting Started § To save a new presentation the first time, you use the Save As command. § The next time you want to save changes to your presentation, click the Save button on the Quick Access Toolbar or press Ctrl+S. 13" § Maximum of 255 characters § Name should identify contents quickly § Cannot use: / : * ? “ < > | § Can save file to any location you can access § Use Save As to save version with a new name Saving a Presentation
- 14. MS PowerPoint 2010Essential Training" Module 1: Getting Started § Detects issues with presentations created with earlier versions of PowerPoint, and when saving to earlier version formats. § Click File and, with Info selected, click Check for Issue and then click Run Compatibility Checker. § To convert to PowerPoint 2010 format click File, click Info, and then click Convert. 14" Working with the Compatibility Mode
- 15. MS PowerPoint 2010Essential Training" Module 1: Getting Started § To switch between presentations: • Preview and select open presentations on Windows taskbar; or • Click View, then Switch Windows 15" Switching between Presentations
- 16. MS PowerPoint 2010Essential Training" Module 1: Getting Started 16" Learn the Skill § In this exercise, you will save two of the three active presentations you have available. You will also save one of these presentations in an earlier version of PowerPoint so someone in a branch office can access it, as they do not have PowerPoint 2010 as yet
- 17. MS PowerPoint 2010Essential Training" Module 1: Getting Started § To close a presentation: • Click Close for the PowerPoint application; or • click File and then Close; or • press Ctrl+W or Ctrl+F4 ; or • point at the PowerPoint button in the taskbar and then, in the window with the presentations, click the X button for that file. § You will be prompted to save the presentation if it has changed. 17" Closing a Presentation
- 18. MS PowerPoint 2010Essential Training" Module 1: Getting Started 18" Opening a Presentation § To open a presentation: • Click File, click Recent, and then click the file from the list of recent presentations; or • click File and then click Open; or • press Ctrl+O or Ctrl+F12.
- 19. MS PowerPoint 2010Essential Training" Module 1: Getting Started 19" Inserting New Slides § To insert a new slide with same layout: • On the Home tab, in the Slides group, click New Slide; or • press Ctrl+M; or enter, • right-click a slide on the Slides tab or Outline tab and click New Slide; or • from the last placeholder on a slide, press Ctrl+Enter. § To insert a new slide with a different layout: • On the Home tab, in the Slides group, click the New Slide arrow and select a different layout.
- 20. MS PowerPoint 2010Essential Training" Module 1: Getting Started 20" Duplicating Slides § To duplicate selected slides: • On the Home tab, in the Slides group, click the arrow for New Slide and then click Duplicate Selected Slides; or • right-click the slide in the Slides tab and click Duplicate Slide; or • click the slide in the Slides tab and press Ctrl+D.
- 21. MS PowerPoint 2010Essential Training" Module 1: Getting Started 21" Inserting Slides from Existing Presentations § Save time by re-using slides from other presentations. § On the Home tab, in the Slides group, click the New Slide arrow and click Reuse Slides. § Browse and select presentation. § Click slides to insert.
- 22. MS PowerPoint 2010Essential Training" Module 1: Getting Started 22" Deleting Slides § To delete a slide: • On the Home tab, in the Slides group, click Delete; or • click the slide in the Slides tab and press ; or • right-click the slide in the Slides tab and click Delete Slide; or • click the slide symbol in the Outline tab and press; or • right-click the slide in the Outline tab and click Delete Slide.
- 23. MS PowerPoint 2010Essential Training" Module 1: Getting Started 23" Changing the Slide Layout § To change slide layout: • On the Home tab, in the Slides group, click Layout, and then click a slide layout; or • right-click a slide in the Slide pane, click Layout and click a slide layout; or • right-click the slide in the Slides tab, click Layout and click a slide layout.
- 24. MS PowerPoint 2010Essential Training" Module 1: Getting Started 24" Learn the Skill § In this exercise, you will practice inserting, duplicating, and deleting slides, and changing slide layouts.
- 25. MS PowerPoint 2010Essential Training" Module 1: Getting Started 25" Adding a Slide Header of Footer § Header: top of slide § Footer: bottom of slide § Used for additional information, such as date, slide number, or name of presenter. § To insert, click the Insert tab, then click Header & Footer.
- 26. MS PowerPoint 2010Essential Training" Module 1: Getting Started 26" Using Themes § Quickly apply a professional look to a presentation § Includes pre-selected fonts, color palettes, and slide layouts § Can be customized to suit exact needs § To apply a theme, on the Design tab, in the Themes group, click Theme.
- 27. MS PowerPoint 2010Essential Training" Module 1: Getting Started 27" Modifying Slide Backgrounds § Area behind slide content § Can be formatted with colors and designs § Be careful not to obscure content! § On the Design tab, in the Background group, click Background Styles to view a list of pre-created background styles.
- 28. MS PowerPoint 2010Essential Training" Module 1: Getting Started 28" Learn the Skill § In this exercise, you will practice adding a slide header & footer, applying & modifying a theme, & formatting a slide background.
- 29. MS PowerPoint 2010Essential Training" Module 1: Getting Started 29" Changing the Presentation Page Setup § Change page size and orientation for printing or wide- screen displays, for example § On the Design tab, in the Page Setup group, click Page Setup or Slide Orientation.
- 30. MS PowerPoint 2010Essential Training" Module 1: Getting Started 30" Learn the Skill § In this exercise, you will practice creating a new presentation for an event that Fieldco Limited will be sponsoring, i.e. Charity Dance-Off. You will also change the orientation of the slides in this presentation.
- 31. MS PowerPoint 2010Essential Training" Module 1: Getting Started 31" Using the Slide Sorter § Use for “bird’s eye” view of presentation § Easy to rearrange or remove slides, or add new ones, when you can see the whole presentation § Use Zoom to change slide sorter view
- 32. MS PowerPoint 2010Essential Training" Module 1: Getting Started 32" Learn the Skill § In this exercise, you will practice duplicating & rearranging slides.
- 33. MS PowerPoint 2010Essential Training" Module 1: Getting Started § identify elements on the screen § use the Quick Access Toolbar § changing the view § identify screen symbols § create a presentation § use Backstage to save, open, close, and create new presentations § switch between presentations § move around a presentation § save in different file formats 33" § insert, rearrange, and delete slides § change slide layouts and backgrounds § apply and modify presentation themes Lesson Summary
- 34. MS PowerPoint 2010Essential Training" Module 1: Getting Started 34" Review Questions 1. What are the five different ways you can create a presentation in PowerPoint? 2. What are the benefits of using templates to create a presentation? 3. How do you change the slide orientation? 4. How do you insert a new slide using a keyboard shortcut? 5. How do you change the slide layout? 6. What are themes? 7. How do you add a footer to a slide? 8. What view do you use to organize the order of slides in a presentation? 9. What are the benefits of sections?