Power Point Text Graphics

PowerPoint Presentations Text and Graphics Techniques Tips

What we’ll look at…. Uses for PowerPoint Starting out Blank or design Choosing slide layouts Inserting & Formatting Text Inserting Graphics Viewing and arranging slides Creating/Printing notes and handouts

PowerPoint Presentations Presentations at conferences or committees Classroom modules

Presentations Text and illustrations Pictures Graphs Cartoons for color and variety Presentation + space for notes = Ready-made handouts

Classroom modules Outline notes Basis of your lecture segment Photos/Sounds/Videos/Diagrams/Charts Illustrate points Language learning Processes (Physics, Chemistry) Business trends, stats

Starting a new presentation Open PowerPoint Start Button  All Programs  Microsoft PowerPoint If a blank presentation doesn’t appear On the menu bar, click File  New The New presentation pane appears at the right

Starting choices On the New Presentation pane choose:

Starting choices: Blank On the New Presentation pane choose Blank presentation for a simple white or colored background (Add design later)

Starting choices: Design Template On the New Presentation pane choose Blank presentation for a simple white or colored background (Add design later) From Design Template to choose from pre-designed graphic backgrounds

Starting choices: AutoContent On the New Presentation pane choose Blank presentation for a simple white or colored background (Add design later) From Design Template to choose from pre-designed graphic backgrounds From AutoContent Wizard to get help with content for standard business presentations

Blank presentation screen Slide Thumbnails: Click to move to slides Task pane: Changes with your Insert menu choices

Blank presentation Add slide layout later Easy! Format  Slide Design

Starting from Design template New From Design Template Or: Format > Slide Design Template pane opens to the right Click a graphic scheme to choose a design for your presentation Change Templates anytime Remove background pictures from individual slides

Title Slide First slide = Title slide Different format from remainder Enter title and subtitle text Subtitle can be: Topic areas Short description Blank

Adding more slides On the menu bar, click Insert  New Slide OR: Click the New Slide icon Or: Press Control-M

Choosing a slide layout When you add a new slide: Apply slide layout pane appears at right Click to apply your choice Text = Bullets Graphics: Easily add clip art or images saved on your computer Combinations: Text and Graphics frames Always add a title Everything easily changed!

Frames Selecting a layout inserts movable containers (frames) to hold text or graphics Graphics don’t have to be in a graphics box Frames are movable and resizable Text and graphics layouts

Text frames Text normally in levels of bullets (Here’s level 1 in this Slide Design) Level two Level three To get rid of a bullet, backspace at the beginning of a line Bullet and text styles are set in the Slide Design You can change the Master slide (View > Master > Slide Master)

Adding Text Type text in a text frame To go down to the next level of bullet: Press Tab at the beginning of a line or Click the Increase Indent icon on Formatting toolbar To go back to a higher level bullet: Press Shift-Tab at the beginning of a line or Click the Decrease Indent icon on Formatting toolbar

Text: Other formatting Highlight text to format Use toolbar button to format Use sparingly! Bold Italic Underline Shadow Align: Left Center Right Make text Bigger/Smaller Add or take away numbering or bullets Change Text Color: Click down arrow to see more choices

Techniques: Text Clear Titles Nothing below 18/20 pt Short bullets Explicate as you present Not full text San Serif Fonts Arial, Helvetica, Verdana, Tahoma Best Serif font: Georgia This text: Verdana (Sans Serif top and brown) and Georgia (smaller black)

Tips: Text and graphics Appropriate graphic style Serious and subdued Playful and cartoony Illustrative photos Consistent style, colors Drawings with similar look Not too busy Not even 1 graphic per page unless illustrating a point

Tips: Consistency Text as well as Graphics styles set in the Slide Design you choose Styles include: Type Face sizes and colors Bullet styles and colors Background graphics

Ways to View your slides Normal: Create/Edit Slide Sorter Thumbnails to move around or delete Slide Show Full-Screen presentation Notes Page Type in notes for presenter or for handouts View menu: changes slide display

Slide Sorter View Open from View menu View icons (lower left) Click slide to select Drag to move Press Delete to remove

Notes View Open from View menu Bottom section for text Notes to print for presenter or for distribution Type your notes here

Master slides Presentation designs set by Master slides To view and change View > Slide Master Changing an aspect of the master changes your whole presentation - consistently

Graphic frames Select a layout that includes a graphics frame Click an icon to insert a graphic type Or insert graphics from the menu: Insert  Picture Pictures don’t have to be in a graphics frame

Pictures Before PowerPoint: Assemble your pix from camera/scan/Web Web: Search with Google―Image tab Click thumbnail of picture Then click See full-sized image Right-click (Control-click on Mac) Click Save Picture as: to download Remember where you saved the picture!

Choosing Pictures Choose Pictures like shoes Are they the right fit? Size: Dimensions and File Size Can resize (some) in PowerPoint Do they go with your presentation? Relevance Do they go with each other? Consistency, style

Techniques: Inserting pictures Insert  Picture C lip art for supplied art From File for your pictures on disk

Techniques: Tweaking pictures Use the Picture toolbar View  Toolbars, Picture Quickly add lines, change brightness, contrast, even color (sometimes) Size, position, tilt graphic Don’t make it (much) larger

The picture toolbar Click to select picture before you choose an option To show toolbar: Click a picture If the toolbar doesn’t appear: Right-click picture and choose “Show Picture toolbar” Change to shades of grey Change brightness Change contrast Crop (get rid of part of picture) Flip Add lines Compress Re-color (sometimes) Reset to original Open Format picture window Choose transparent color

Manipulating Pictures Don’t make pictures larger Bigger = Fuzzier Control in PowerPoint: Placement Size Rotation Drag corner bubble to resize Drag to rotate Click and drag to move

Getting Fancy You can: Add transitions between slides Animate text Make graphics appear and disappear See the PowerPoint Animations presentation for more information.

Getting Fancy You can: Add transitions between slides Animate text Make graphics appear and disappear See the PowerPoint Animations presentation for more information. Don’t Overuse!

Getting Fancy You can: Add transitions between slides Animate text Make graphics appear and disappear See the PowerPoint Animations presentation for more information. Don’t Overuse! Can be annoying!

Printing From Menu bar: File > Print In lower left, use the Print what pulldown to choose: Slides―1 slide /page Handouts―several slides/page 3 per page prints lines for notes to right Notes pages―like Notes view Slide with your notes Outline View―Text only Click down-arrow to see print choices

Printing Handouts Choose 3 slides per page to get lines for notes Check Frame slides for line around slide images Click down-arrow to set slides/page

Printing Headers/Footers On the menu bar, click File > Print, and then click Preview OR: On the menu bar, click View > Header and Footer Add Date, Name of presentation, etc. Click preview button to set print options

Summary Use PowerPoint for Conferences Meetings Classroom modules Start from blank or design template Add or change design template at will Add text Bullet form primarily: Promote and demote bullets Insert pictures Insert saved pictures or clip art Print Handouts, Notes pages or text outline

Power Point Text Graphics

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