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Google Docs Blog: June 2015
Google Docs Blog
The official source for news, updates and tips about Docs, Sheets, Slides, Forms, and Keep.
Meet Marie Forleo: Thought leader, award winning TV show host, and "unshakable optimist"
June 18, 2015
Meet
Marie Forleo
. Named by Oprah as a thought leader for the next generation and one of Inc.’s 500 fastest growing companies of 2014, Marie's mission is to help people realize their greatest potential and their gifts to change the world. She’s the creator of the award-winning show
MarieTV
, founder of B-School and has been featured in Inc. Magazine and Entrepreneur Magazine among others. After reading one of her tweets about Google Docs, we chatted to better understand how she uses the family of products to run her business.
We want to know how you use the Google Docs family of products, too, so share your own examples at
+GoogleDocs
or
@googledocs
with the hashtag #mygoogledocs. -Ed.
Hi Marie. First, tell us about who you are and what you do.
I’m an unshakable optimist. I believe in a world where the vast majority of people wake up everyday excited to use their gifts to create a kinder, more meaningful life for all. My job is to help you reach your highest potential and use your unique talents to change the world. I do that through writing, teaching, and speaking each week on our show MarieTV, and through our online courses and programs.
How do you guys use Google Docs?
As a virtual company, our team spans from Hawaii to Los Angeles to New York and more cities in between. And 99.9% of everything we create happens first in Google Docs. We constantly collaborate online and it’s all powered through Google Docs. We write our show scripts, craft and edit newsletters, generate all of the ideas for our free and premium content, brainstorm and execute strategies, track our priorities and goals, and review customer feedback. I’m not kidding when I say Google Docs powers our entire company. We love it and could simply not function at the level we do without it. We have a running joke that if anyone has an idea or initiative they want to bring to life, the first step is “Start a Google doc about it!”
What are three suggestions you’d have for other folks who are using or thinking about using Google Docs to run their business?
Make sure everyone on your team understands Google Docs and is comfortable with how the basics work (sharing, formatting, adding and replying to comments, etc.). A few minutes spent training each other prevents frustration early on and leads to massive gains in productivity down the line.
Be aware of who your documents are shared with. Realize everyone can see comments so be conscious of how you frame feedback to avoid upsets and misunderstandings.
Hot Tip: If you’re collaborating in real time in a super long document, you can quickly and easily “hop to” where a fellow collaborator is writing within the document by clicking on their icon in the upper right corner. It will bring you to exactly where their cursor is. This trick saves us a lot of time and helps us (literally) stay on the same page as each other while working in a virtual environment.
Do you use Google Docs for anything in your personal life or around the house?
Oh my goodness, yes. I use Google Docs for everything from tracking family expenses, mapping out home renovation strategies, brainstorming vacation plans and working on personal visions and goals. I seriously LIVE in Google Docs and I love it.
Google Sheets: Do more with your data
June 15, 2015
When you’re working with spreadsheets, it’s important to turn your raw data into a story. With today’s updates to Google Sheets on the web, you’ll find even more ways to visualize and analyze your data.
Customized charts, made easier
Charts can make even the largest data sets digestible, so we’ve made a few improvements to help you highlight what’s most important.
Starting today, you can add
data labels
to display the exact value of bars or points. And when you’re using line or scatter charts, you can change the shapes of your data points. Choose from stars, triangles, pentagons and more.
Your data, your way
Today’s update also includes new tools for analyzing your spreadsheet data. For example, you can:
Preview formula results—instantly—as you type. This feature is especially useful for catching formula errors quickly and is unique to Sheets.
Filter
rows and columns by conditions, including “greater than” and “text contains.” This way you’ll only see the numbers, dates and text you need.
Add
calculated fields
to pivot tables when you want to apply formulas to pivot table data.
Use the
GETPIVOTDATA
function to more easily retrieve data from your pivot table.
Collaborate, confidently
The more the merrier when it comes to collaborating in Sheets, but sometimes you need to take extra steps to preserve your hard work from accidental edits. With Sheets, you’ve been able to restrict editing to a specific set of users and a specific range, but now you can also warn folks who try to edit certain cells. This way you can collaborate with others, and remind everyone (even yourself) to edit with care.
Try these updated
Sheets
features on the web today and start telling better stories with your data.
Posted by Dan Gundrum, Product Manager
Show up, don’t set up—Google Slides supports Chromecast and AirPlay
June 11, 2015
Google Slides helps you tell beautiful, meaningful stories. But sometimes, presenting these stories can be a hassle, especially when wires, cables and connectors are needed.
Now it’s even easier to share your presentations on big screens—whether you’re in a school board meeting, in charge of the slideshow at your best friend’s wedding or pitching your dream business idea.
With just your phone or tablet and the Slides app, you can present easily to any screen with
Chromecast or AirPlay
. So you can say goodbye to wires and set-up stress.
When you’re up on the big screen, you can use your smaller screen to advance slides, view speaker notes and stay on track with a built-in timer. This way you can focus more on telling your story and engaging your audience...instead of on logistics.
Get the updated Slides app today for
Android
or
iOS
. And of course, if you want to cast from the web, you
can do that, too
. Let us know what you think!
Posted by Ajay Surie, Product Manager
Meet Alice Keeler: Google Certified Teacher, Author, and "Queen of Spreadsheets"
June 9, 2015
Alice Keeler is a mother of five children, a Google Certified Teacher, and the author of the book “
50 Things You Can Do With Google Classroom
.” Recently we sat down with the self-proclaimed “Queen of Spreadsheets” to learn more about how she relies on (and pushes the boundaries of) Google Docs both in the classroom and in her busy everyday life.
We want to know how you use the Google Docs family of products, too, so share your own examples at
+GoogleDocs
or
@googledocs
with the hashtag #mygoogledocs. -Ed.
Tell us about yourself, the self proclaimed “Queen of Spreadsheets.”
I am a mother of five children, have a master’s degree in educational media design and technology and am working on my doctorate in EdTech with an emphasis in games and simulation. While working on my masters degree in 2009, I realized the power of games to motivate students, so I’ve been working on applying gamification techniques and games in my instruction, built with
Sheets
.
I’m extremely high energy and I really enjoy innovating and sharing with teachers. I also have a unique talent: I can make people love data and spreadsheets. When you can get the information you need in the format that you need it, it’s truly exciting.
How does Google Docs fit into your teaching?
Google Docs is essential for my instruction. I’ve been paperless for years and Google Docs makes that possible. If I were to choose one word that is most important when choosing tools for student use, I would say collaboration. Google Docs transforms group work from one student doing most of the work to a truly collaborative endeavor. Each student is able contribute concurrently to a single document; enhancing, adding, and editing work.
Tell us about one unconventional way you’re using Google Docs to teach.
I use gamification techniques to motivate students. Rather than assignments, students have quests they can choose from, in a Google Sheet. Once a student selects a quest, they use a Google Form, linked in the spreadsheet, to turn in their quests. The ability to collect quests and have it neatly organized in one place saves me hours and hours of time.
Collecting work this way allows me to give students choices in what they learn and to be more flexible with due dates, and grading and feedback become immensely easier. When having a classroom discussion, it’s important to give every student a chance to participate and have their voice heard. This is nearly impossible with a verbal discussion. Having students respond to discussion prompts in a
spreadsheet
not only allows me to hear from every student, but allows the entire class to hear from every student.
What are the three best tips you can suggest for teachers that are using Google Docs?
First, give feedback via comments to students before they submit their work. I highly recommend learning the keyboard shortcuts for inserting a comment (Control Alt M) and closing a comment (Control Enter) as this significantly speeds up the feedback process.
Second, a kid’s best day is when they can teach you something. Don’t be afraid to try something you do not know, embrace and celebrate help from your students. Challenge them to teach you something new about using Google Docs.
And third, if you use Google Slides or Google Sheets as a collaborative document with all of your students, this gives you only one document that you have to assess. Look for opportunities to do collaborative activities using Sheets and Slides.
You have a big family and a ton of extracurricular activities—do you also use Google Docs to take care of things outside of school?
I use Google Docs for everything. Woe to anyone standing next to me in the grocery line or driving me in a taxi—I will tell you all about Google Docs and how it will change your life. I have a passion for helping find creative solutions to whatever problem someone has—and educator or not, more often than not the solution is a Google Doc. I used to make wedding cakes and created a massive
spreadsheet
that calculates the number of servings, the supplies I need, how much to charge, creates the invoice and more. Really, what can you not do with Google Docs?
Do you have any handy docs to share?
Teachers may be interested in creating rubrics with Google Sheets. This
template
allows you to create a rubric on the second tab and set the percentages for each category. Insert your class roster on the first tab and use the “Create Rubrics” menu to create a copy of the rubric for each student in your class. This makes it easy to assess students using a rubric.
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