Shift most discussion of Workshops to /Guide #876
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frivoal
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fantasai
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May 21, 2024
fantasai
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May 21, 2024
This consolidates the rules about Group meetings with those about Workshop and Symposia, and delegates other discussion and description of Workshops to /Guide. This makes it clear that rules about minute taking or meeting recording apply to Workshops as well as Group meetings, regroups rules about advance notice on meetings to a single place, and shortens the Process by focusing it on enforceable rules, while letting /Guide provide more elaborate description and non-binding guidance. See w3c#419
fantasai
reviewed
May 22, 2024
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The Revising W3C Process CG just discussed The full IRC log of that discussion<plh> Topic: #876<plh> Github: https://github.com//pull/876 <plh> Florian: there is an article in the Guide about Workshops. We have a section about workshop and symposia and doesn't contain much rules <plh> ... that section only has one requirement: how far ahead it is announced <plh> .... I suggest to move the rule into the meeting section, as well as workshop definition <plh> ... and move the rest into the /Guide <plh> ... we have rules about recorded meetings unless people disagree, which will apply to workshop as well <plh> ... currently the rule is 8-weeks advance notice <fantasai> scribe+ <fantasai> plh: I agree and disagree. I agree in principle, but disagree because more work for me in /Guide <fantasai> plh: regarding advance notice, could bypass process by calling it something other than "Workshop" <fantasai> florian: This PR fixes that loophole, because doesn't say for workshops, but says for open events such as workshops. <fantasai> florian: open-ended meetings should have enough notice to attend <fantasai> s/florian:/.../ <fantasai> ... could make the edits without generalization, but thought it would be a good idea. <fantasai> plh: I think need more feedback for this, run it by the Team. <fantasai> florian: Agree, let's be sure about what we're doing <plh> ack fant <plh> fantasai: I think we need an escape hatch <plh> ... a casual/local meeting for example <plh> ... like a WG organizing a dev meetup on the side <plh> ... the pull request is too strict <plh> florian: should we restrict it to workshop? include an exception mechanism? <plh> plh: restrict it to workshop <plh> florian: what about symposia? <plh> plh: we haven't had one for the past 20 years at least.... <fantasai> ... [missed] <fantasai> ... but for something like a developer meetup, at most it informs a specific WG, doesn't direct W3C itself <fantasai> ... that's why I think restriction on Workshop is important, it can impact direction of W3C so need enough notice for Members to be there <fantasai> ... but for things that are informative, it matters less <fantasai> ... nowadays also we have a lot of recordings, so if you're not there you can see it afterwards <fantasai> florian: OK, I'll modify PR to make the advance meeting notice apply only to Workshops <fantasai> plh: sounds good to me <fantasai> fantasai: let's come back to this with a new PR <plh> Florian: I'll update the PR |
fantasai
approved these changes
Jun 25, 2024
chrisn
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Jun 26, 2024
frivoal
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This PR consolidates the rules about Group meetings with those about Workshop and Symposia, and delegates other discussion and description of Workshops to /Guide.
This makes it clear that rules about minute taking or meeting recording apply to Workshops as well as Group meetings, regroups rules about advance notice on meetings to a single place, and shortens the Process by focusing it on enforceable rules, while letting /Guide provide more elaborate description and non-binding guidance.
See #419
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