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Microsoft Word 2007 – Introduction

Begin the Word Tutorial »

Getting Started

• Microsoft Office Button Editing a Document

• The Ribbon (Formerly the
Toolbars) • Typing and inserting Text
• Quick Access Toolbar • Selecting Text
• Inserting Additional Text
Working With Documents • Rearranging Blocks of Text
• Deleting Blocks of Text
• Creating a New Document • Search and Replace Text
• Open an Existing Document • Undo Changes
• Saving a Document
• Save As or Renaming Formatting Text
Documents
• Working on Multiple • Styles
Documents • Changing Font and Size
• Document Views • Font Styles and Effects
• Close a Document • Change Text Color
• Highlight Text
Customize the Word • Copy Formatting
Environment • Clear Formatting

• Popular Formatting Paragraphs

• Display
• Proofing • Change Paragraph Alignment
• Save • Indent Paragraphs
• Advanced • Add Borders and Shading
• Customize • Apply Styles
• Create Links
• Change Spacing Between

Paragraphs and Lines

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Getting Started

1. Screen Layout

2. Menus

When you begin to explore Word 2007 you will notice a new look to the menu
bar. There are three features that you should remember as you work within
Word 2007: the Microsoft Office Button, the Quick Access Toolbar, and the
Ribbon. These three features contain many of the functions that were in the
menu of previous versions of Word. The functions of these three features will
be more fully explored below.

3. The Microsoft Office Button

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The Microsoft Office button performs many of the functions that were
located in the File menu of older versions of Word. This button allows you
to create a new document, open an existing document, save or save as,
print, send (through email or fax), publish or close.

4. The Ribbon

The Ribbon is the panel at the top portion of the document. It has seven
tabs: Home, Insert, Page Layout, References, Mailings, Review, and View
that contain many new and existing features of Word. Each tab is divided
into groups. The groups are logical collections of features designed to
perform functions that you will utilize in developing or editing your Word
document. Commonly used features are displayed on the Ribbon, to view
additional features within each group, click on the arrow at the bottom
right of each group.

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Each of the tabs contains the following tools:

Home: Clipboard, Fonts, Paragraph, Styles, and Editing.

Insert: Pages, Tables, Illustrations, Links, Header & Footer, Text, and
Symbols
Page Layout: Themes, Page Setup, Page Background, Paragraph,
Arrange
References: Table of Contents, Footnote, Citation & Bibliography,
Captions, Index, and Table of Authorities
Mailings: Create, Start Mail Merge, Write & Insert Fields, Preview Results,
Finish
Review: Proofing, Comments, Tracking, Changes, Compare, Protect
View: Document Views, Show/Hide, Zoom, Window, Macros

5. Quick Access Toolbar

The quick access toolbar is a customizable toolbar that contains

commands that you may want to use. You can place the quick access
toolbar above or below the ribbon. To change the location of the quick
access toolbar, click on the arrow at the end of the toolbar and click on
Show Below the Ribbon.

You can also add items to the quick access toolbar. Right click on any item
in the Office Button or the Ribbon and click on Add to Quick Access
Toolbar and a shortcut will be added to the Quick Access Toolbar.

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Working With Documents

1. Create a New Document

There are several ways to create new documents, open existing
documents, and save documents in Word:

• Click the Microsoft Office Button and Click New or

• Press CTRL+N (Depress the CTRL key while pressing the “N”) on the
keyboard

You will notice that when you click on the Microsoft Office Button and Click
New, you have many choices about the types of documents you can
create. If you wish to start from a blank document, click Blank. If you
wish to start from a template you can browse through your choices on the
left, see the choices on center screen, and preview the selection on the
right screen.

2. Opening an Existing Document

• Click the Microsoft Office Button and Click Open, or

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• Press CTRL+O (Depress the CTRL key while pressing the “O”) on the
keyboard, or
• If you have recently used the document you can click the Microsoft
Office Button and click the name of the document in the Recent
Documents section of the window Insert picture of recent docs

3. Saving a Document

• Click the Microsoft Office Button and Click Save or Save As

(remember, if you’re sending the document to someone who does not
have Office 2007, you will need to click the Office Button, click Save
As, and Click Word 97-2003 Document), or
• Press CTRL+S (Depress the CTRL key while pressing the “S”) on the
keyboard, or
• Click the File icon on the Quick Access Toolbar

4. Renaming Documents
To rename a Word document while using the program:

• Click the Office Button and find the file you want to rename.
• Right-click the document name with the mouse and select Rename
from the shortcut menu.
• Type the new name for the file and press the ENTER key.

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5. Working on Multiple Documents

Several documents can be opened simultaneously if you are typing or
editing multiple documents at once. All open documents will be listed in
the View Tab of the Ribbon when you click on Switch Windows. The
current document has a checkmark beside the file name. Select another
open document to view it.

6. Document Views
There are many ways to view a document in Word.

• Print Layout: This is a view of the document as it would appear when

printed. It includes all tables, text, graphics, and images.
• Full Screen Reading: This is a full view length view of a document.
Good for viewing two pages at a time.
• Web Layout: This is a view of the document as it would appear in a
web browser.
• Outline: This is an outline form of the document in the form of bullets.
• Draft: This view does not display pictures or layouts, just text.

To view a document in different forms, click the document views shortcuts at

the bottom of the screen or:

• Click the View Tab on the Ribbon

• Click on the appropriate document view.

7. Close a Document
To close a document:

• Click the Office Button

• Click Close

Customize the Word Environment

Word 2007 offers a wide range of customizable options that allow you to make
Word work the best for you. To access these customizable options:

• Click the Office Button

• Click Word Options
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1. Popular
These features allow you to personalize your work environment with
language, color schemes, user name and allow you to access the Live
Preview feature. The Live Preview feature allows you to preview the
results of applying design and formatting changes without actually
applying it.

2. Display
This feature allows you to modify how the document content is displayed
on the screen and when printed. You can opt to show or hide certain page
elements.

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3. Proofing
This feature allows you personalize how word corrects and formats your
text. You can customize auto correction settings and have word ignore
certain words or errors in a document.

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4. Save
This feature allows you personalize how your document is saved. You can
specify how often you want auto save to run and where you want the
documents saved.

5. Advanced
This feature allows you to specify options for editing, copying, pasting,
displaying, printing and saving.

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6. Customize
Customize allows you to add features to the Quick Access Toolbar. If there
are tools that you are utilizing frequently, you may want to add these to
the Quick Access Toolbar.

Editing a Document

1. Typing and inserting Text

To enter text, just start typing! The text will appear where the blinking
cursor is located. Move the cursor by using the arrow buttons on the
keyboard or positioning the mouse and clicking the left button. The
keyboard shortcuts listed below are also helpful when moving through the
text of a document:
Move Action Keystroke
Beginning of the line HOME
End of the line END
Top of the document CTRL+HOME
End of the document CTRL+END
2. Selecting Text
To change any attributes of text it must be highlighted first. Select the
text by dragging the mouse over the desired text while keeping the left
mouse button depressed, or hold down the SHIFT key on the keyboard
while using the arrow buttons to highlight the text. The following table
contains shortcuts for selecting a portion of the text:

Selection Technique
Whole word double-click within the word
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Whole triple-click within the paragraph

paragraph
Several words ordrag the mouse over the words, or hold down SHIFT
lines while using the arrow keys
Entire document choose Editing | Select | Select All from the Ribbon, or
press CTRL+A

Deselect the text by clicking anywhere outside of the selection on the

page or press an arrow key on the keyboard.

3. Inserting Additional Text

Text can be inserted in a document at any point using any of the following
methods:

• Type Text: Put your cursor where you want to add the text and begin
typing
• Copy and Paste Text: Highlight the text you wish to copy and right
click and click Copy, put your cursor where you want the text in the
document and right click and click Paste.
• Cut and Paste Text: Highlight the text you wish to copy and right
click and click Cut, put your cursor where you want the text in the
document and right click and click Paste.
• Drag Text: Highlight the text you wish to move, click on it and drag it
to the place where you want the text in the document.

You will notice that you can also use the Clipboard group on the Ribbon.

4. Rearranging Blocks of Text

To rearrange text within a document, you can utilize the Clipboard
Group on the Home Tab of the Ribbon. Insert picture of clipboard group
label

• Move text: Cut and Paste or Drag as shown above

• Copy Text: Copy and Paste as above or use the Clipboard group on
the Ribbon

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• Paste Text: Ctrl + V (hold down the CTRL and the “V” key at the
same time) or use the Clipboard group to Paste, Paste Special, or Paste
as Hyperlink

5. Deleting Blocks of Text

Use the BACKSPACE and DELETE keys on the keyboard to delete text.
Backspace will delete text to the left of the cursor and Delete will erase
text to the right. To delete a large selection of text, highlight it using any
of the methods outlined above and press the DELETE key.
6. Search and Replace Text
To find a particular word or phrase in a document:

• Click Find on the Editing Group on the Ribbon

• To find and replace a word or phrase in the document, click Replace
on the Editing Group of the Ribbon.

7. Undo Changes
To undo changes:

• Click the Undo Button on the Quick Access Toolbar

Formatting Text

1. Styles
A style is a format enhancing tool that includes font typefaces, font size,
effects (bold, italics, underline, etc.), colors and more. You will notice that
on the Home Tab of the Ribbon, that you have several areas that will
control the style of your document: Font, Paragraph, and Styles.

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2. Change Font Typeface and Size

To change the font typeface:

• Click the arrow next to the font name and choose a font.

• Remember that you can preview how the new font will look by
highlighting the text, and hovering over the new font typeface.

To change the font size:

• Click the arrow next to the font size and choose the appropriate size,
or
• Click the increase or decrease font size buttons.

3. Font Styles and Effects

Font styles are predefined formatting options that are used to emphasize
text. They include: Bold, Italic, and Underline. To add these to text:

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• Select the text and click the Font Styles included on the Font Group of
the Ribbon, or
• Select the text and right click to display the font tools

4. Change Text Color

To change the text color:

• Select the text and click the Colors button included on the Font Group
of the Ribbon, or
• Highlight the text and right click and choose the colors tool.
• Select the color by clicking the down arrow next to the font color
button.

5. Highlight Text
Highlighting text allows you to use emphasize text as you would if you
had a marker. To highlight text:

• Select the text

• Click the Highlight Button on the Font Group of the Ribbon, or
• Select the text and right click and select the highlight tool
• To change the color of the highlighter click on down arrow next to the
highlight button.

6. Copy Formatting
If you have already formatted text the way you want it and would like
another portion of the document to have the same formatting, you can
copy the formatting. To copy the formatting, do the following:

• Select the text with the formatting you want to copy.

• Copy the format of the text selected by clicking the Format Painter
button on the Clipboard Group of the Home Tab
• Apply the copied format by selecting the text and clicking on it.

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7. Clear Formatting
To clear text formatting:

• Select the text you wish to clear the formatting

• Click the Styles dialogue box on the Styles Group on the Home Tab
• Click Clear All

Formatting Paragraphs

Formatting paragraphs allows you to change the look of the overall document.
You can access many of the tools of paragraph formatting by clicking the Page
Layout Tab of the Ribbon or the Paragraph Group on the Home Tab of the
Ribbon.

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8. Change Paragraph Alignment

The paragraph alignment allows you to set how you want text to appear.
To change the alignment:

• Click the Home Tab

• Choose the appropriate button for alignment on the Paragraph Group.
o Align Left: the text is aligned with your left margin
o Center: The text is centered within your margins
o Align Right: Aligns text with the right margin
o Justify: Aligns text to both the left and right margins.

9. Indent Paragraphs
Indenting paragraphs allows you set text within a paragraph at different
margins. There are several options for indenting:

• First Line: Controls the left boundary for the first line of a paragraph
• Hanging: Controls the left boundary of every line in a paragraph
except the first one
• Left: Controls the left boundary for every line in a paragraph
• Right: Controls the right boundary for every line in a paragraph

To indent paragraphs, you can do the following:

• Click the Indent buttons to control the indent.

• Click the Indent button repeated times to increase the size of the
indent.

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• Click the dialog box of the Paragraph Group

• Click the Indents and Spacing Tab
• Select your indents

10. Add Borders and Shading

You can add borders and shading to paragraphs and entire pages. To
create a border around a paragraph or paragraphs:

• Select the area of text where you want the border or shading.
• Click the Borders Button on the Paragraph Group on the Home Tab
• Choose the Border and Shading
• Choose the appropriate options

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11. Apply Styles

Styles are a present collection of formatting that you can apply to text. To
utilize Quick Styles:

• Select the text you wish to format.

• Click the dialog box next to the Styles Group on the Home Tab.
• Click the style you wish to apply.

12. Create Links

Creating links in a word document allows you to put in a URL that readers
can click on to visit a web page. To insert a link:

• Click the Hyperlink Button on the Links Group of the Insert Tab.
• Type in the text in the “Text to Display” box and the web address in
the “Address” box.

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13. Change Spacing Between Paragraphs and Lines

You can change the space between lines and paragraphs by doing the
following:

• Select the paragraph or paragraphs you wish to change.

• On the Home Tab, Click the Paragraph Dialog Box
• Click the Indents and Spacing Tab
• In the Spacing section, adjust your spacing accordingly

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